Rhode Island employment contract template

Rhode Island Employment Contract

This Employment Contract is made and effective as of [Date], by and between [Employer Name], located at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”). Employer Federal ID (if applicable): [Employer Federal ID]; Employee Social Security Number (optional): [Employee SSN].

Position and Job Description:

• Option A: Employee is hired as a [Job Title].
• Option B: The job duties are described in Exhibit A, which is attached to and incorporated into this agreement.
• Reporting: Employee will report to [Supervisor Name] or the [Department Name].

Employment Status:

• Option A: Full-time
• Option B: Part-time
• Option C: Temporary
• Option D: Independent Contractor (Note: Consult legal counsel to ensure proper classification under RI law)
• Option E: Intern
• FLSA Classification:
  • Option A: Exempt
  • Option B: Non-Exempt

Work Location:

• Option A: [Work Location Address]
• Option B: Other locations as required by the Employer.

Term of Employment:

• Option A: The Employment will commence on [Start Date] and continue at-will.
  • At-Will Employment Acknowledgment: It is understood and agreed that this is an “at-will” employment relationship, meaning either party may terminate the employment at any time, with or without cause or notice. This does not, however, permit termination for reasons that are discriminatory, retaliatory, or otherwise unlawful under Rhode Island or federal law.
• Option B: The Employment will commence on [Start Date] and continue for a term of [Number] years, expiring on [End Date].
  • Renewal: Renewal of this contract is subject to a satisfactory performance review, as determined by the Employer.
  • Evaluation Criteria: The evaluation will be based on [Evaluation Criteria].

Compensation:

• Base Salary/Wage:
  • Option A: The Employee's base salary will be [Salary Amount] per year, payable [Pay Frequency, e.g., bi-weekly, monthly].
  • Option B: The Employee's hourly wage will be [Hourly Wage] per hour, payable [Pay Frequency, e.g., bi-weekly, weekly].
  • Option C: Piece-rate basis: The Employee will be compensated at a rate of [Piece Rate] per piece.
• Overtime: Employee will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek, if classified as non-exempt under the FLSA and Rhode Island law.
• Signing Bonus:
  • Option A: Employee will receive a signing bonus of [Bonus Amount], payable [Payment Terms].
  • Option B: No signing bonus will be paid.
• Commission/Incentive Pay:
  • Option A: Employee is eligible for commission/incentive pay as outlined in Exhibit B.
  • Option B: Employee is not eligible for commission/incentive pay.
• Payroll Deductions:
  • All payroll deductions will be made in compliance with Rhode Island and federal law.

Employee Benefits:

• Health Insurance:
  • Option A: Employee is eligible to participate in the Employer's health insurance plan, subject to the terms of the plan. Details are outlined in Exhibit C.
  • Option B: Employee is not eligible for health insurance.
• Dental/Vision Insurance:
  • Option A: Employee is eligible to participate in the Employer's dental and/or vision insurance plan, subject to the terms of the plan.
  • Option B: Employee is not eligible for dental/vision insurance.
• Retirement Plan:
  • Option A: Employee is eligible to participate in the Employer's [Plan Name] retirement plan, subject to the terms of the plan.
  • Option B: Employee is not eligible for a retirement plan.
• Paid Time Off (PTO):
  • Option A: Employee will accrue [Number] days of PTO per year.
  • Option B: Vacation: Employee will accrue [Number] days of vacation per year.
  • Option C: Sick Leave: Employee will accrue sick leave in accordance with the Rhode Island Healthy and Safe Families and Workplaces Act. [Specify accrual rate or policy details].
• Holidays: Employee will be entitled to [Number] paid holidays per year. The holidays are: [List of Holidays].
• Parental/Family Leave: Employee is entitled to parental and family leave in accordance with applicable Rhode Island and federal laws.
• Disability Leave: Employee is entitled to disability leave in accordance with applicable Rhode Island and federal laws.
• Other Benefits:
  • Option A: [List other benefits, e.g., life insurance, parking reimbursement].
  • Option B: No other benefits are provided.

Working Hours and Days:

• The Employee's standard work schedule is [Days of the Week], from [Start Time] to [End Time].
• Meal and Rest Breaks: Employee will be provided with meal and rest breaks as required by Rhode Island law.
• On-Call Requirements:
  • Option A: Employee may be required to be on-call as needed.
  • Option B: Employee will not be required to be on-call.

Standards of Conduct:

• Employee is expected to maintain professional conduct at all times.
• Attendance: Employee is expected to be punctual and maintain regular attendance.
• Dress Code: Employee is expected to adhere to the Employer's dress code, as outlined in [Location of Dress Code Policy].
• Anti-Harassment and Anti-Discrimination: Employee is expected to abide by the Employer's Anti-Harassment and Anti-Discrimination policies, as outlined in [Location of Policy].
• Compliance with Company Policies: Employee is expected to comply with all company policies, as amended from time to time.

Confidentiality and Proprietary Information:

• Employee agrees to hold all confidential and proprietary information of the Employer in strict confidence, both during and after employment.
• Intellectual Property: All intellectual property, inventions, designs, and materials created by the Employee within the scope of their employment shall be the sole property of the Employer.
  • Option A: Work for Hire: All such creations shall be considered "works made for hire" under copyright law.
  • Option B: Employee agrees to assign all rights, title, and interest in such creations to the Employer.

Outside Employment/Conflict of Interest:

• Option A: Employee agrees to disclose any outside employment or activities that may present a conflict of interest.
• Option B: Employee is prohibited from engaging in any outside employment or activities that compete with the Employer's business.
• Option C: No restrictions on outside employment, provided there is no conflict of interest.

Restrictive Covenants:

• Option A: Non-Competition: Employee agrees not to compete with the Employer within [Geographic Area] for a period of [Number] years following termination of employment. [Note: Rhode Island law has specific limitations on non-compete agreements.]
• Option B: Non-Solicitation: Employee agrees not to solicit the Employer's clients or employees for a period of [Number] years following termination of employment.
• Option C: Non-Disparagement: Employee agrees not to disparage the Employer, its products, or its employees, at any time.
• Option D: No restrictive covenants apply.

Termination:

• Voluntary Resignation: Employee shall provide [Number] days written notice of resignation.
• Involuntary Termination: The Employer may terminate the Employee's employment for cause or no cause, subject to applicable laws.
  • Notice: The Employer will provide written notice of termination, where required by law.
  • Severance: Severance pay will be provided as outlined in [Location of Severance Policy], if applicable.
• Final Pay: Upon termination, the Employee will be paid all final wages and accrued vacation pay in accordance with Rhode Island law.
• Post-Termination Obligations: Employee agrees to return all company property and to continue to maintain the confidentiality of proprietary information.
• COBRA: Employee will be provided with information regarding continuation of health coverage under COBRA or applicable Rhode Island law.

Dispute Resolution:

• Option A: Mediation: Any disputes arising out of or relating to this agreement shall be resolved through mediation in Rhode Island.
• Option B: Arbitration: Any disputes arising out of or relating to this agreement shall be resolved through binding arbitration in Rhode Island.
• Option C: Litigation: Any disputes arising out of or relating to this agreement shall be resolved in the state and federal courts located in Rhode Island.

Governing Law:

• This agreement shall be governed by and construed in accordance with the laws of the State of Rhode Island.

Workplace Health and Safety:

• Employer shall comply with the Rhode Island Occupational Safety and Health Act (RIOSHA) and all other applicable federal and state safety standards.
• Workers' Compensation: Employee is covered by the Employer's workers' compensation insurance policy.
• Reporting Workplace Injuries: Employee agrees to promptly report any workplace injuries to the Employer.
• [Optional: Inclusion of specific safety policies or procedures.]

Anti-Discrimination and Equal Opportunity:

• Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
• Employer prohibits any form of unlawful harassment.

Attachments:

• Employee Handbook: [Optional: Attach or reference the employee handbook.]
• Code of Conduct: [Optional: Attach or reference the code of conduct.]
• Wage Notice: [Required: Acknowledge receipt of Wage Notice as per RI law.]
• HIPAA Notice: [Optional, if applicable.]
• Non-Harassment Policy: [Optional]

IN WITNESS WHEREOF, the parties have executed this agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Name]

Date: ____________________________