Rhode Island executive assistant employment contract template

Rhode Island Executive Assistant Employment Contract

This Rhode Island Executive Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Full Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Full Address] ("Employee").

1. Position

• The Employer hereby employs Employee as a full-time Executive Assistant.
• Duties:
  • Calendar management for executive(s).
  • Drafting confidential correspondence.
  • Coordinating travel and expenses.
  • Taking meeting minutes.
  • Organizing executive meetings.
  • Gatekeeping and liaison duties for internal/external stakeholders.
  • Managing documents and confidential files.
  • Providing on-site office administration.
  • Supporting executive workflows.

2. Reporting Hierarchy

• Employee will report directly to [Supervisor Name], [Supervisor Title].
• Employee will also interact with the [Department Name] department.

3. Work Location

• Primary work location: [Work Address], Rhode Island.
• Remote Work:
  • Option A: Not eligible for remote work.
  • Option B: Eligible for hybrid work as determined by Employer.
    • Employer will provide: [List Equipment]
    • Employee agrees to maintain a secure home office compliant with Rhode Island data privacy laws.
  • Option C: Eligible for fully remote work.
    • Employer will provide: [List Equipment]
    • Employee agrees to maintain a secure home office compliant with Rhode Island data privacy laws.

4. Employment Type and Hours

• Full-time employment.
• Regular weekly hours: [Number] hours per week.
• Flexibility/After-Hours:
  • Option A: No after-hours work required.
  • Option B: Occasional after-hours work may be required.
  • Option C: On-call availability as needed.
• Attendance at Rhode Island industry/networking events may be required.
• Employee is expected to adhere to all Rhode Island break and meal period standards.

5. Compensation

• Option A: Annual Salary: [Dollar Amount] per year.
  • Paid in accordance with Rhode Island Payment of Wages Act.
• Option B: Hourly Wage: [Dollar Amount] per hour.
  • Paid in accordance with Rhode Island Payment of Wages Act.
  • Overtime: Employee is [Exempt/Non-Exempt] from overtime pay under Rhode Island law. If non-exempt, Employee will be paid 1.5x hourly rate for hours worked over 40 per week.
• Payment Frequency: [Frequency, e.g., Bi-weekly].
• Payment Method: [Method, e.g., Direct Deposit].
• Bonus:
  • Option A: No bonus.
  • Option B: Bonus structure as described in [Document Name].
• Stipends:
  • Mileage reimbursement at IRS/local rates.
  • Option A: Cell phone stipend: [Dollar Amount] per month.
  • Option B: Home internet stipend: [Dollar Amount] per month.
  • Professional membership fees for [Organization Name].

6. Benefits

• Health insurance.
• Dental insurance.
• Vision insurance.
• Paid Family and Medical Leave (referencing Rhode Island Temporary Caregiver Insurance).
• Paid Time Off (PTO).
• Vacation: [Number] days per year.
• Sick leave (Rhode Island Healthy and Safe Families and Workplaces Act minimums).
• Holiday list: [List of Holidays] (reflecting Rhode Island legal holidays).
• Short-term disability.
• Life insurance.
• Retirement/401(k) eligibility: [Details].
• Option A: Tuition/professional development support: [Details].
• Option B: Commuter/transit benefits: [Details].
• Employee assistance or wellness programs.

7. Required Experience and Skills

• [Number] years of experience as an Executive Assistant.
• Proficiency in:
  • Executive-level office suite skills.
  • Digital calendar/communication tools.
  • Expense reporting software.
  • [Rhode Island-Specific Regulatory Tools].
• Continuing education/training as required by Employer.

8. Confidentiality

Employee agrees to maintain the confidentiality of all sensitive business information, executive calendars, boardroom information, non-public filings, executive personal data, and privileged Rhode Island-based client or partner relationships.

9. Intellectual Property

• All work product created by Employee during the course of employment shall be the property of Employer.
• Upon termination, Employee shall return all records, documents, and materials to Employer.

10. Behavioral Standards and Professional Conduct

• Employee agrees to abide by Employer’s anti-harassment, anti-discrimination, and anti-retaliation policies.
• Employee agrees to report any legal or ethical violations.
• Employee agrees to uphold Employer’s code of conduct.
• Employer is an Equal Opportunity Employer, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic information, or other legally protected statuses under Rhode Island law.

11. IT/Security and Social Media Policies

Employee agrees to comply with Employer's IT/security and social media policies.

12. Outside Business Activities/Conflicts of Interest

• Employee shall not engage in any outside business activities that compete with the Employer or create a conflict of interest.
• Employee shall disclose any familial or personal relationships with vendors/clients.

13. Workplace Injuries/Illnesses

• Employee shall immediately report any workplace injuries or illnesses.
• Employee agrees to comply with Rhode Island workers' compensation and workplace safety statutes.

14. Non-Compete

• Option A: No Non-Compete Agreement.
• Option B: Employee agrees to the following non-solicitation and confidentiality clauses as permitted by Rhode Island law: [Details].

15. At-Will Employment

• Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to the notice provisions below.
• Termination:
  • Voluntary: Employee shall provide [Number] weeks' written notice.
  • Involuntary: Employer shall comply with Rhode Island final pay timing requirements.
  • Upon termination, Employee shall return all Employer property.

16. Notice Obligations

• Employee shall provide [Number] weeks written notice of resignation.
• Employer will provide [Number] weeks written notice of termination, or pay in lieu of notice.

17. Dispute Resolution

• Any disputes arising out of this Agreement shall be resolved through good-faith negotiation. If negotiation fails, the parties agree to mediation/arbitration in Rhode Island before resorting to litigation.
• This Agreement shall be governed by the laws of the State of Rhode Island.
• Any legal actions shall be brought in the state courts of Rhode Island.

18. Compliance with Rhode Island Law

• This Agreement shall comply with all relevant Rhode Island state statutes and ordinances.
• This Agreement may be revised to reflect changes in Rhode Island law.

19. Entire Agreement and Modification

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.
• No oral modification of this Agreement is valid unless made in writing and signed by both parties.

20. Signatures

• Employer:
  • ____________________________
  • [Employer Representative Name]
  • [Employer Representative Title]
  • Date: [Date]
• Employee:
  • ____________________________
  • [Employee Full Name]
  • Date: [Date]
• Witness/Notary: [Optional]

21. Policy Acknowledgements

• Employee acknowledges receipt and review of Employer's:
  • Employee Handbook
  • Anti-Harassment Policy
  • IT/Cybersecurity Rules

This Agreement is subject to adjustment for the specific employer's needs and may be modified for additional protections or benefits reflecting best practices for executive assistants or evolving Rhode Island employment law.