Rhode Island office assistant employment contract template

Rhode Island Office Assistant Employment Contract

This Rhode Island Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], located at [Employer Address] (the "Employer"), and [Employee Name], residing at [Employee Address] (the "Employee").

1. Employment

• Option A: The Employer hereby hires the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Office Assistant.
• Option B: The Employer hereby hires the Employee, and the Employee hereby accepts employment with the Employer, as a part-time Office Assistant. The average hours worked per week will be [Number of Hours].

2. Position and Responsibilities

• The Employee's position is Office Assistant. The Employee will report to [Supervisor Name], in the [Department] department.
• The Employee's responsibilities include, but are not limited to:
  • Managing appointment scheduling and calendars.
  • Reception and visitor management.
  • Handling phone and email correspondence.
  • Preparing and filing documents (physical and electronic).
  • Data entry.
  • Maintaining office supplies.
  • Supporting team projects.
  • Operating office equipment (copiers, fax, printers).
  • Handling incoming and outgoing mail.
  • Maintaining office records.
  • Assisting with meeting organization and minutes.

3. Skills and Tools

• The Employee must possess and maintain proficiency in the following skills:
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar).
  • Experience with file management systems.
  • Basic office equipment operation and troubleshooting.
• The Employee is expected to utilize the following tools and software:
  • Computer and peripherals.
  • Printer, copier, and fax machine.
  • Phone system.
  • Various office software applications.

4. Work Location and Remote Work

• Option A: The Employee's primary work location is [Office Address in Rhode Island].
• Option B: The Employee's primary work location is [Office Address in Rhode Island]. However, remote work may be permitted according to the Employer’s remote work policy. If remote work is permitted:
  • The Employee must maintain a secure and private workspace.
  • The Employee must maintain internet connectivity suitable for job duties.
  • The Employee must comply with all data privacy and security policies, especially when handling sensitive information outside the office.
  • The Employee must be available during standard working hours.

5. Work Hours and Overtime

• The standard work hours are [Start Time] to [End Time], [Days of the Week], with a [Duration] minute unpaid meal break and two 15-minute paid rest breaks as required by Rhode Island law (R.I. Gen. Laws §28-3-14).
• Overtime will be paid at a rate of 1.5 times the Employee's regular hourly rate for all hours worked over 40 in a workweek, in compliance with Rhode Island labor law.
• Overtime must be pre-approved by [Supervisor Name].

6. Compensation and Benefits

• Option A: The Employee will be paid an hourly rate of [Hourly Rate], which is at least the current Rhode Island minimum wage.
• Option B: The Employee will be paid an annual salary of [Salary Amount].
• Paychecks will be issued [Frequency of Pay, e.g., bi-weekly] via [Payment Method, e.g., direct deposit].
• Payroll deductions will include applicable federal and state taxes, Social Security, and Rhode Island Temporary Disability Insurance (TDI).
• Benefits include:
  • Health insurance (eligibility and details as per the Employer's health insurance plan).
  • Dental insurance (eligibility and details as per the Employer's dental insurance plan).
  • Vision insurance (eligibility and details as per the Employer's vision insurance plan).
  • Eligibility for Rhode Island Temporary Disability Insurance (TDI) and Temporary Caregiver Insurance (TCI).
  • Paid sick leave in accordance with the Rhode Island Healthy and Safe Families and Workplaces Act.
  • Paid vacation leave, accruing at a rate of [Accrual Rate].
  • Paid holidays as designated by the Employer and in accordance with Rhode Island state holidays.
  • [Optional Benefit, e.g., Tuition Reimbursement, Commuting Stipend]: [Details of Optional Benefit]
• The Employer will comply with the Family and Medical Leave Act (FMLA) and the Rhode Island Parental and Family Medical Leave Act.

7. Confidentiality

• The Employee agrees to maintain the confidentiality of all company documents, private health information (if applicable), employee data, payroll information, client records, and other sensitive information encountered during their employment.
• The Employee agrees not to disclose any confidential information to any third party during or after their employment, in accordance with Rhode Island law.

8. Professional Conduct

• The Employee is expected to maintain a high standard of professional conduct, including:
  • Punctuality and attendance.
  • Courteous communication with staff and visitors.
  • Accurate record-keeping.
  • Proper use of company equipment and email.
  • Adherence to the Employer's anti-harassment, workplace violence prevention, anti-discrimination, diversity, and inclusion policies, compliant with Rhode Island and federal law.
• Dress code: [Dress Code Requirements].

9. Substance Abuse and Workplace Safety

• The Employer maintains a substance abuse and smoke-free workplace policy, consistent with Rhode Island regulations.
• The Employee is responsible for reporting any workplace safety issues to [Designated Contact Person] in accordance with Rhode Island Occupational Safety and Health (RIOSH) provisions.

10. Performance Monitoring and Disciplinary Procedures

• The Employee's performance will be reviewed [Frequency of Review, e.g., annually].
• Disciplinary action may include warnings, remediation, and termination, in accordance with the Employer's policies.

11. Termination and Resignation

• Either party may terminate this Agreement with [Number] weeks' written notice.
• Upon termination, the Employee will receive their final paycheck in accordance with R.I. Gen. Laws §28-14-4.1.
• The Employee must return all company property, including keys, ID badges, and documents, upon termination.

12. Workers' Compensation

• The Employee is covered by the Employer's workers' compensation insurance, in accordance with Rhode Island law.
• The Employee must report any workplace injuries to [Designated Contact Person] immediately.

13. Dispute Resolution

• Any disputes arising out of this Agreement shall be resolved through good-faith internal procedures.
• If internal procedures fail, the parties agree to attempt mediation or arbitration before pursuing legal action.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Rhode Island. The courts of Rhode Island shall have jurisdiction over any disputes.
• Contact for HR/Employee Relations: [Contact Name and Information].

14. Acknowledgement

• The employee has the right to receive information in their preferred language if reasonably accommodated.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name and Title]

____________________________

[Employee Name]