Rhode Island office manager employment contract template

Rhode Island Office Manager Employment Contract

Agreement Date: [Date]

Employer:

Legal Name: [Employer Legal Name]

Address: [Employer Address]

Phone: [Employer Phone]

Email: [Employer Email]

Employee (Office Manager):

Legal Name: [Employee Legal Name]

Address: [Employee Address]

Phone: [Employee Phone]

Email: [Employee Email]

Position: Office Manager

Full-time

Responsibilities:

Overseeing daily administrative operations.

Supervising clerical staff.

Managing office budgets and expenditure tracking.

Scheduling and organizing meetings.

Maintaining records and files in accordance with Rhode Island data protection laws.

Vendor coordination.

Purchasing office supplies.

Onboarding and offboarding administrative personnel.

Ensuring compliance with workplace safety and health regulations per Rhode Island and OSHA standards.

Maintaining the physical premises (including accessibility compliance under state and local codes).

Responsibility for Rhode Island-specific records retention/recycling protocols.

Other duties as assigned.

Reporting Relationship:

Option A: Reports directly to [Supervisor Title].

Option B: Reports to the HR Manager.

Requirement for regular activity and performance reporting. [Frequency of reporting]

Place of Work:

Principal Location: [City, Rhode Island]

On-site Presence: Expected.

Remote Work:

Option A: Not Permitted

Option B: Permitted subject to company policy. [Refer to company policy document]

Work Hours:

Full-time (40 hours per week).

Work Schedule: [Specific days and times]

Rhode Island-mandated meal and rest breaks will be provided in accordance with state law.

Overtime eligibility and calculation will strictly adhere to Rhode Island’s minimum wage, overtime, and recordkeeping laws.

Compensation:

Option A: Annual Salary: $[Annual Salary]

Option B: Hourly Wage: $[Hourly Wage] (at least meeting Rhode Island minimum wage)

Pay Frequency: [Weekly/Bi-weekly/Monthly]

Overtime premiums will be paid in accordance with Rhode Island law.

Merit-based raises/bonuses may be awarded based on office administration performance metrics. [Specify metrics]

Payment Method: [Check/Direct Deposit/Paycard]

Benefits:

Group Health, Dental, and Vision Insurance (eligibility and enrollment process per Rhode Island Small Employer Health Insurance Availability Act).

Company Retirement Savings Plan (401(k) or similar, if offered). [Specify details]

Paid Time Off:

Vacation: [Number of days]

Rhode Island-mandated paid sick leave (per the Healthy and Safe Families and Workplaces Act): Accrual as per Rhode Island Law.

Personal Days: [Number of days]

Federal and State Holidays Observed: [List of Holidays]

Family and Parental Leave: Per Rhode Island Temporary Caregiver Insurance protocols.

Bereavement Leave: [Number of days]

Optional Benefits:

Commuter or Parking Allowances: [Specify details]

Tuition Reimbursement or Professional Development: [Specify details]

Reimbursement for Role-Specific Expenses. [Specify what expenses are covered]

Confidentiality and Security:

Maintenance of office security.

Confidentiality of sensitive or proprietary company and employee information.

Compliance with HIPAA or other relevant privacy statutes if handling medical/private records.

Obligation to report data breaches or security incidents as required under Rhode Island law.

Ownership of Documents:

Employer ownership of all documents, records, and materials prepared or maintained by the office manager.

Handling of proprietary/confidential information.

Use of Company Property:

Acceptable use of company property, equipment, supplies, and software.

Rules for personal use, maintenance, and return of assets.

Workplace Conduct:

Anti-discrimination, anti-harassment, and equal employment opportunity policies explicitly covering categories protected under Rhode Island law.

Workplace violence prevention policy and reporting mechanism.

Compliance Obligations:

Compliance with all federal and Rhode Island wage and hour, equal employment, and family leave regulations.

Required workplace notices (including posting obligations in the office).

Secondary Employment/Conflict of Interest:

Employee obligation to disclose outside business activities relevant to the office manager’s role in Rhode Island.

Termination:

Employee Resignation: [Number] weeks written notice. Final pay requirements under RI law, PTO payout.

Company Termination: At-will employment. Disciplinary process (if applicable). Required Rhode Island compliance for layoff or discharge (including payment of final wages), exit interview, and return of property.

Unemployment and Workers' Compensation:

Rhode Island-specific provisions for unemployment insurance and Workers’ Compensation coverage and claims process information.

Restrictive Covenants:

Option A: No restrictive covenants.

Option B: Non-solicitation agreement. [Specify terms, ensuring compliance with Rhode Island law]

Option C: Non-disclosure agreement. [Specify terms]

Option D: Non-compete agreement (Note RI’s broad restrictions/limitations on non-compete enforcement, especially for low-wage or non-executive employees). [Specify terms, review legality under Rhode Island law]

Dispute Resolution:

Complaint reporting chain within the company.

Option A: Mediation.

Option B: Arbitration.

Jurisdiction: Rhode Island courts and laws.

Workplace Safety:

Compliance with workplace safety and health mandates per Rhode Island Department of Labor and OSHA.

Eligibility to Work:

Affirmation of eligibility to work in the U.S.

I-9 verification.

Amendments:

This contract may be amended or modified only in writing signed by both parties.

Employee Handbook:

Acknowledgement of receipt and understanding of employee handbook and office policies.

Employee is responsible for routine updates and compliance, especially as procedures or employment laws change in Rhode Island.

Signatures:

_______________________________

[Employer Representative Name]

[Employer Representative Title]

_______________________________

[Employee Name]