Rhode Island HR assistant employment contract template

Rhode Island HR Assistant Employment Agreement

This Rhode Island HR Assistant Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between [Employer Legal Name], a [State] [Business Type, e.g., Corporation] with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Name], residing at [Employee Address] ("Employee").

Employment Position

• Option A: The Employer hereby employs Employee as a full-time HR Assistant.
• Option B: The Employee will provide HR Assistant services to the Employer on a full-time basis.

Position Description

The Employee will perform the following duties:

• New hire onboarding and orientation.
• Employee records management (electronic and physical).
• Benefits administration support and employee inquiries.
• Internal policy communication and updates.
• Assisting in recruitment and orientation activities.
• Compliance tracking (I-9, EEO, ACA, etc.).
• Preparing HR documents and reports.
• Employee data management in HRIS system.
• Maintaining confidentiality of personnel information.
• Processing timesheets and attendance records.
• Coordinating mandatory training programs.
• Supporting workplace investigations.
• Assisting in payroll submission.
• Serving as a liaison between staff and HR management.
• Other duties as assigned by the Employer.

Reporting Relationship

• Option A: The Employee will report directly to the [Direct Supervisor Title].
• Option B: The Employee will report to the HR Department.
• The Employee will provide backup coverage to [Backup Coverage Employee Name and Title].
• The Employee will interact with payroll, benefits, and compliance vendors as directed.

Work Location and Hours

• Option A: The primary work location is [Employer Address] in Rhode Island.
• Option B: The Employee will work a hybrid schedule, with [Number] days in the office and [Number] days remote, as determined by the Employer.
• Option C: The Employee will work remotely within Rhode Island.
• The Employee's standard work hours are 40 hours per week, typically from [Start Time] to [End Time], Monday through Friday.
• Overtime work may be required with prior approval from the [Direct Supervisor Title].
• Meal and rest breaks will be provided in accordance with Rhode Island law.
• The Employee is responsible for notifying the supervisor in case of an absence.

Employment Status

• The Employee's employment is full-time and is subject to the terms of this Agreement.
• The Employee is eligible for employer-provided benefits as outlined below.
• This is not a part-time, temporary, or contractor position.

Compensation

• Option A: The Employee will receive an annual base salary of [Dollar Amount], payable in bi-weekly installments.
• Option B: The Employee will receive an hourly base wage of [Dollar Amount], payable bi-weekly.
• Overtime pay will be calculated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, in accordance with Rhode Island law.
• Payment will be made via [Payment Method, e.g., direct deposit].
• Bonus/Stipend/Incentive Programs: [Description of any bonus, stipend or incentive programs], if applicable. If not applicable, state "None."

Benefits

• Employer-provided health insurance: [Description of Health Insurance Benefits].
• Employer-provided dental insurance: [Description of Dental Insurance Benefits].
• Employer-provided vision insurance: [Description of Vision Insurance Benefits].
• Employer-provided life insurance: [Description of Life Insurance Benefits].
• 401(k) or retirement plan: [Description of 401(k) or Retirement Plan Benefits].
• Paid vacation: [Number] days per year, accrued according to company policy.
• Paid sick leave: Compliant with the Rhode Island Healthy and Safe Families and Workplaces Act (minimum 1 hour of paid sick leave for every 35 hours worked, up to a maximum of 24 hours per year).
• Paid holidays: [List of Paid Holidays].
• Leave for jury duty, bereavement, voting, and other statutory leaves will be provided in accordance with Rhode Island law.
• Compliance with Rhode Island Temporary Caregiver Insurance (TCI) and Temporary Disability Insurance (TDI) as applicable.

Workplace Compliance

• Strict confidentiality regarding employee and applicant information.
• Mandatory compliance with HIPAA (if applicable), FERPA (if applicable), and all Rhode Island data privacy laws.
• Maintain accurate and up-to-date records and ensure secure data retention and destruction practices.
• Assist in Federal and Rhode Island state labor law postings, recordkeeping, and audits.
• Support EEO/affirmative action plans specific to Rhode Island requirements.

Anti-Harassment, Discrimination, and Workplace Conduct

• Compliance with the Rhode Island Fair Employment Practices Act, prohibiting discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, age, disability, national origin, and other protected categories.
• Annual HR and sexual harassment prevention training is required.

Confidentiality and Data Security

• Prohibit unauthorized use or dissemination of confidential company or employee information.
• Adhere to company technology use, personal data, and electronic communication policies.
• Upon separation or termination, return all company equipment, access credentials, data, and confidential information.

Intellectual Property

HR documentation, processes, or templates created by the Employee during employment become the exclusive property of the Employer.

Outside Employment and Conflicts of Interest

Prohibit outside employment, conflicts of interest, or ownership of business interests that overlap with the Employer's HR functions unless explicitly approved in writing.

Non-Solicitation

• Option A: The Employee agrees not to solicit employees or clients for a period of [Number] months after termination of employment.
• Option B: This Agreement does not contain a non-solicitation clause.
• Compliance with Rhode Island law, which prohibits most non-compete agreements for low-wage workers.

Termination

• Employment is at-will.
• Option A: Either party may terminate this Agreement with [Number] days written notice.
• Option B: No notice period is required.
• Final pay will be provided on the next regular payday or within 24 hours for involuntary discharge, in accordance with Rhode Island law.
• Exit interview will be conducted upon termination.
• Return of employer property is required upon termination.
• Notice of benefits continuation (COBRA, Rhode Island Mini-COBRA) will be provided.
• Severance: [Description of severance package, if any, or state "None"]

Disciplinary and Grievance Procedures

• Progressive discipline may be applied.
• Investigation protocols will be followed for workplace concerns.
• Channels for reporting workplace concerns are available.

Dispute Resolution

• Encourage internal resolution, mediation, or arbitration before litigation.
• Rhode Island law and courts govern this Agreement.

Workers' Compensation and Safety

Compliance with RI Workers’ Compensation and Occupational Health and Safety requirements.

Industry-Specific Policies

[List of any industry- or employer-specific policies, e.g., union agreements, background checks, drug screenings]

Mandatory Notices and Employee Rights Disclosures

• Wage theft prevention notice
• Pay transparency notice
• Whistleblower protections notice
• Child support withholding information
• Rights under the Rhode Island Parental and Family Medical Leave Act

Amendment

• This Agreement may be reviewed and amended periodically.
• Material changes require mutual written consent.

Signatures

• _______________________________
  [Employer Representative Name]
  [Employer Representative Title]
  Date: [Date]
• _______________________________
  [Employee Full Name]
  Date: [Date]

Attachments

[List of any attached documents, e.g., Employee Handbook Acknowledgment, Confidentiality Agreement]