Rhode Island janitor employment contract template

Rhode Island Janitor Employment Contract

This Full-Time Janitor Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Full Legal Name], with a principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Employment

• Option A: The Employer hereby hires the Employee, and the Employee hereby accepts employment with the Employer as a Full-time Janitor.
• Option B: This Agreement confirms the ongoing employment of the Employee by the Employer as a Full-time Janitor.

2. Duties and Responsibilities

The Employee's primary duties and responsibilities as a Full-time Janitor shall include, but not be limited to:

• Routine and deep cleaning of designated facilities (e.g., offices, schools, hospitals).
• Sweeping, mopping, and vacuuming floors.
• Trash removal and recycling separation.
• Restroom sanitation and restocking.
• Floor maintenance (buffing, waxing, stripping as applicable).
• Safe handling and storage of cleaning agents per Safety Data Sheet (SDS) and OSHA Hazard Communication Standard.
• Operation of cleaning equipment (buffers, auto scrubbers, extractors).
• Reporting of building maintenance issues.
• Snow removal, de-icing, and minor exterior upkeep as seasonally required in Rhode Island.
• Safe management of sharps and biohazard waste (if applicable).
• Following established checklists, schedules, and shift rotations in accordance with building operating hours.

3. Required Certifications and Training

• Option A: The Employee must possess and maintain current certifications in [List Certifications, e.g., Bloodborne Pathogens, OSHA 10/General Industry, Green Cleaning].
• Option B: The Employer will provide required training in [List Training] within [Number] days of employment. The employee is required to attend all provided trainings.

4. Work Location

• Option A: The Employee's primary work location will be at [Employer's Designated Site] in Rhode Island.
• Option B: The Employee may be required to work at multiple sites within Rhode Island, as designated by the Employer. The Employer will give reasonable notice of multi-site assignments.
• Option C: The Employee may be required to relocate to other local facilities in emergency situations, such as weather events or operational necessity.

5. Full-Time Status and Work Schedule

• The Employee is employed as a full-time employee, working at least 30 hours per week.
• The Employee's regular work schedule is: [Days of the Week], from [Start Time] to [End Time].
• The Employee is entitled to a [Number]-minute meal break for every six (6) consecutive hours worked, in compliance with Rhode Island General Laws § 28-3-14.
• Option A: Specific break times will be scheduled by the Employer.
• Option B: The employee is responsible for scheduling their break times according to the provisions laid out in RI Gen. Laws § 28-3-14.

6. Overtime

• The Employee is eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked exceeding forty (40) in a workweek, in accordance with Rhode Island law.
• The Employee will accurately record their hours worked using [Time Card/Electronic System].
• The pay period is [Weekly/Bi-weekly].

7. Compensation and Benefits

• Option A: The Employee's hourly wage is [Dollar Amount], reflecting the applicable Rhode Island Minimum Wage.
• Option B: The Employee's annual salary is [Dollar Amount].
• The Employee will be paid [Weekly/Bi-weekly].
• Changes to the Employee's wage or salary will be communicated in writing with [Number] days' notice.
• The Employee is eligible for the following benefits:
  • Paid Time Off (PTO): Accrual rate of [Number] hours per [Pay Period/Month/Year].
  • Sick Leave: In accordance with the Rhode Island Healthy and Safe Families and Workplaces Act, the Employee will accrue a minimum of one (1) hour of sick leave for every thirty-five (35) hours worked, up to a maximum of forty (40) hours per year.
  • Vacation: [Vacation Policy Details].
  • State Holidays: The Employee is entitled to [List Holidays] as paid holidays.
  • Bereavement Leave: [Bereavement Leave Policy Details].
  • Health Insurance: [Details of Employer Contribution].
  • Dental Insurance: [Details of Employer Contribution].
  • Vision Insurance: [Details of Employer Contribution].
  • Retirement Plan: [Eligibility and Details of Retirement Plan].
  • Employee Assistance Program (EAP): [Details of EAP].

8. Workers' Compensation

The Employer will maintain Workers' Compensation insurance as required by Rhode Island law. The Employee must report any workplace injuries immediately to [Designated Contact Person].

9. Personal Protective Equipment (PPE) and Uniforms

The Employer will provide and maintain all necessary PPE, uniforms, and safety gear, in compliance with OSHA and Rhode Island Department of Health (DOH) regulations.

10. Janitorial Supplies and Equipment

The Employer is responsible for providing all necessary janitorial supplies and equipment. The Employee is responsible for using the equipment properly and reporting any damage or loss to [Designated Contact Person]. Negligent misuse of equipment may result in disciplinary action.

11. Reporting Structure

The Employee will report to [Supervisor Name]. The Employee is required to participate in team briefings as scheduled. The Employee will submit work orders and maintenance requests to [Designated Department/Contact Person].

12. Standard of Conduct

The Employee is expected to maintain a high standard of conduct, including:

• Maintaining confidentiality regarding building occupants and sensitive information.
• Adhering to privacy protocols, especially in medical or educational facilities (HIPAA/FERPA if applicable).
• Refraining from personal phone use in work areas.
• Handling keys and access cards responsibly.
• Reporting any incidents or security breaches immediately.
• Following procedures for lost-and-found property according to Rhode Island specific facility policies.

13. Anti-Harassment and Non-Discrimination

The Employer is committed to providing a harassment-free and respectful work environment. Discrimination or harassment based on race, color, religion, sex, sexual orientation, gender identity/expression, age, disability, military status, or any other protected category under the Rhode Island Fair Employment Practices Act is strictly prohibited. Employees should report any alleged violations to [Designated Contact Person/Department].

14. Substance Use and Drug Testing

The use of illegal substances or alcohol during working hours is strictly prohibited.

• Option A: Pre-employment drug testing is required.
• Option B: Random drug testing may be conducted.
• Option C: There will be no drug testing.

The employer will abide by all employee rights under Rhode Island drug testing laws.

15. Absence Reporting

The Employee must report any absences according to the following procedures: [Detailed Absence Reporting Procedures]. Excessive unexcused absences or violations of the attendance policy may result in disciplinary action.

16. Term and Termination

• Option A: The employment relationship is "at-will," meaning that either party may terminate the employment at any time, with or without cause, subject to applicable laws.
• Option B: The employee must provide [Number] days notice for voluntary termination.

Upon termination, the Employee's final pay will be issued within 24 hours, in accordance with R.I. Gen. Laws § 28-14-4, and all Employer property (keys, uniforms, ID badges) must be returned.

17. Disciplinary Action

The Employer may take disciplinary action, up to and including termination, for misconduct. Examples of grounds for immediate termination include theft, violence, gross misconduct, or serious safety violations. The Employer follows a progressive discipline process, which typically includes [Verbal Warning, Written Warning, Suspension, Termination].

18. Confidentiality

The Employee acknowledges that they may have access to confidential information during the course of their employment and agrees to maintain the confidentiality of such information.

19. Non-Compete and Non-Solicitation

• Option A: Non-compete and non-solicitation clauses will not be used.
• Option B: Any non-compete or non-solicitation clause will comply with Rhode Island’s non-compete statute (R.I. Gen. Laws § 28-58-1).

20. Intellectual Property

Any invention, innovation, or process improvement developed by the Employee in the course of employment shall become the property of the Employer.

21. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through [Mediation, Arbitration, Litigation] in the courts of Rhode Island.

22. Compliance with Laws

The Employee and Employer shall comply with all applicable federal, state, and municipal workplace safety and public health standards applicable to janitorial work in Rhode Island.

23. Union Membership

• Option A: This employment is subject to a collective bargaining agreement with [Union Name]. Dues deduction, grievance procedures, and seniority rights are governed by the applicable union contract.
• Option B: This is a non-union position.

24. Emergency Adjustments

The Employer reserves the right to adjust work schedules during emergencies or adverse weather conditions. The Employee may be required to work during state emergencies as an essential worker.

25. Entire Agreement and Amendments

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings. This Agreement may be modified or amended only in writing, signed by both parties.

The Employee acknowledges receipt and review of related handbooks and policies, including hazard communication, evacuation plans, and disciplinary rules.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Printed Name]

____________________________
[Employer Signature]

____________________________
[Employee Printed Name]

____________________________
[Employee Signature]