Wyoming bookkeeper employment contract template

Wyoming Full-Time Bookkeeper Employment Agreement

This Full-Time Bookkeeper Employment Agreement (the “Agreement”) is made and entered into as of [Date] by and between:

[Employer Name], a company organized under the laws of Wyoming, with its principal place of business at [Employer Address] (“Employer”), and

[Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Location

The Employer hereby employs the Employee as a Full-Time Bookkeeper.

Option A: The Employee’s primary work location shall be the Employer’s office located at [Office Address in Wyoming].

Option B: The Employee's primary work location shall be at client sites within [Specify Wyoming County/Area], requiring travel to various locations. Mileage reimbursement will be provided as outlined in Section 5.

The Employee may be required to perform bookkeeping services remotely from time to time, subject to the Employer’s remote work policy. All remote work must comply with Wyoming's data security and privacy laws.

2. Job Responsibilities

The Employee shall perform the following duties:

• Accurate entry of financial transactions (accounts payable, accounts receivable, payroll posting).
• Bank statement and account reconciliations using [Specify Bookkeeping System/Software, e.g., QuickBooks, Xero].
• Preparation of monthly, quarterly, and annual financial reports.
• Management of general ledgers.
• Organization of tax documentation specific to Wyoming requirements.
• Maintenance of subsidiary accounts.
• Assistance with budgeting and forecasting.
• Responding to auditor inquiries.
• Updating internal control records.
• Compliance with Wyoming license/tax regulations applicable to [Specify Industry, e.g., retail, construction].
• Other duties as reasonably assigned by the Employer.

The Employee shall report directly to [Supervisor Name/Title].

The Employee is responsible for providing financial updates to [Frequency, e.g., weekly, monthly] to [Recipient Name/Title].

3. Employment Classification and Work Schedule

The Employee’s employment shall be classified as full-time, as defined under Wyoming labor law.

The Employee will work a minimum of [Number] hours per week.

Option A: The Employee’s regular work schedule shall be [Days of the Week], from [Start Time] to [End Time].

Option B: The Employee’s work schedule may vary based on business needs, subject to reasonable notice.

The Employee is entitled to meal and rest breaks as required by the Wyoming Department of Workforce Services regulations.

Overtime work will be compensated in accordance with the Wyoming Wage Payment Act and the Fair Labor Standards Act. Any overtime must be pre-approved by [Supervisor Name/Title].

4. Compensation

Option A: The Employee shall be paid an hourly rate of [Dollar Amount] per hour.

Option B: The Employee shall be paid an annual salary of [Dollar Amount], payable in [Frequency, e.g., bi-weekly, monthly] installments.

Payday shall be [Day of the Week].

Payment will be made via [Method of Payment, e.g., direct deposit, check].

Overtime pay will be calculated at a rate of one and one-half (1.5) times the Employee’s regular rate of pay for all hours worked over forty (40) in a workweek.

Option A: The Employee is eligible for a bonus based on [Bonus Criteria], as determined by the Employer in its sole discretion.

Option B: The Employee is not eligible for bonuses.

The Employee will be reimbursed for all reasonable and necessary work-related expenses, including mileage at the current IRS standard rate for travel between Wyoming sites, upon submission of proper documentation.

5. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:

• Health insurance. Eligibility for health insurance begins [Number] days after employment.
• Dental insurance. Eligibility for dental insurance begins [Number] days after employment.
• Vision insurance. Eligibility for vision insurance begins [Number] days after employment.
• Option A: The Employer contributes to a 401(k) retirement plan.
• Option B: The Employer does not offer a retirement plan.
• Paid vacation leave in accordance with the Employer’s vacation policy.
• Paid sick leave in accordance with the Employer’s sick leave policy.
• Coverage of Wyoming-observed public holidays.
• Family and medical leave in accordance with applicable law.

6. Confidentiality

The Employee acknowledges that they will have access to confidential information regarding the Employer, its clients, and its business.

The Employee agrees to hold all such confidential information in strict confidence and not to disclose it to any third party without the Employer’s prior written consent, both during and after employment. This includes client financial data protected under Wyoming business privacy statutes.

The Employee shall not disclose any Employer, vendor, or client records.

7. Ownership of Work Product

All financial records, reports, spreadsheets, and client databases compiled, created, or edited during the Employee’s employment are the exclusive property of the Employer.

8. Outside Employment

The Employee agrees not to engage in any outside employment in bookkeeping or related financial roles with Wyoming competitors or clients of the Employer during their employment.

The Employee shall not use company resources for personal benefit or outside employment.

9. Non-Compete/Non-Solicitation (Consult with legal counsel before using this clause)

Option A: (If utilizing) Employee agrees that during employment and for a period of [Number] months following termination of employment, regardless of the reason, Employee will not, directly or indirectly, solicit, divert, or attempt to solicit or divert any customer, client, or business of Employer within [Specify geographic area within Wyoming] with whom Employee had contact during the term of employment.

Option B: (If not utilizing) Employee is not subject to any non-compete or non-solicitation restrictions under this agreement.

This restriction is intended to protect the Employer’s legitimate business interests and is narrowly tailored in time, geography, and scope.

10. Invention Assignment

Any proprietary bookkeeping tools, spreadsheets, or automation scripts developed by the Employee on the job shall be the exclusive property of the Employer.

11. Compliance with Laws

The Employee shall comply with all applicable federal and Wyoming laws and regulations, including employment eligibility I-9 requirements, state and federal tax withholding and reporting, and OSHA workplace safety adherence.

The Employee acknowledges that the Employer will withhold and report state and federal taxes as required by law.

12. Standards of Conduct

The Employee shall adhere to Generally Accepted Accounting Principles (GAAP).

The Employee shall promptly and accurately report any discrepancies or suspected fraud to management.

The Employee shall avoid personal transactions with the Employer’s accounts.

13. At-Will Employment and Termination

The Employee’s employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable Wyoming law.

Upon termination, the Employer shall pay the Employee all wages due and owing in accordance with Wyoming law.

The Employee shall return all company or client materials upon termination.

The Employer will deactivate the Employee’s system logins upon termination.

14. Dispute Resolution

The parties agree to attempt to resolve any disputes through internal channels. If internal resolution is unsuccessful, the parties agree to [Mediation, Arbitration, or Litigation in Wyoming Courts].

This Agreement shall be governed by and construed in accordance with the laws of the State of Wyoming. The venue for any legal action shall be in the state courts located in [Specify Wyoming County].

15. Anti-Discrimination and Anti-Harassment

The Employer is committed to providing a workplace free of discrimination and harassment, in compliance with federal law and the Wyoming Fair Employment Practices Act.

The Employer prohibits discrimination based on race, sex, age, disability, religion, or any other protected category.

16. Error and Breach Reporting

The Employee shall immediately inform the Employer of any errors or breaches impacting the Employer or client finances.

The Employee shall proactively report any material risk or suspected legal violation.

17. Professional Training and Continuing Education

Option A: The Employer requires the Employee to maintain professional certifications and will provide [Amount] per year for continuing education.

Option B: The Employer does not require specific certifications.

18. Technology and Data Handling Policies

The Employee shall use the following software: [List Software, e.g., QuickBooks, Xero].

The Employee shall adhere to the Employer’s policies for handling both hard copy and digital records.

Data backup location: [Specify location, e.g., in-state server, cloud-based service].

The Employee shall adhere to the Employer’s data security practices.

19. Travel Policies

If travel between multiple Wyoming business locations or client sites is required, the Employee will be reimbursed for mileage at the current IRS standard rate.

Travel time will be compensated as required by Wyoming law.

Per diem allowances will be provided as per the Employer's policy.

20. Accommodation for Disabilities

The Employer will provide reasonable accommodations under the Americans with Disabilities Act (ADA) as enforced in Wyoming.

21. Acknowledgment of Policies

The Employee acknowledges receipt and understanding of the employee manual and all Wyoming-relevant workplace policies.

22. Modification and Renewal

This Agreement may be modified or renewed only by a written instrument signed by both parties.

23. Document Retention, Record Audit, and Inspection Policies

The Employee shall comply with the Employer’s document retention, record audit, and inspection policies, in accordance with the Wyoming Uniform Electronic Transactions Act and state archiving standards.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Name]