Utah HR generalist employment contract template

Utah HR Generalist Employment Contract

This Utah HR Generalist Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between [Employer Legal Name], a [State] [Business Structure] with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position

The Employer hereby employs the Employee as a full-time HR Generalist.

Option A: Reports to the HR Director.

Option B: Reports to the Business Owner.

2. Responsibilities

Employee shall perform the following duties and responsibilities, including those tailored to Utah's organizational and legal context:

Recruitment and staffing.

Employee onboarding and orientation.

Maintaining personnel records in compliance with Utah recordkeeping laws.

Administering payroll and employee benefits per Utah standards.

Handling employee relations.

Policy implementation.

Federal and Utah-specific employment law compliance.

Conducting or facilitating training (e.g., harassment prevention as required by Utah).

Supporting performance management.

Overseeing FMLA, ADA, and applicable Utah leave laws.

Ensuring compliance with E-Verify (if applicable, e.g., public employers and contractors), workers’ compensation, unemployment insurance, and occupational health and safety (Utah Occupational Safety and Health Act, UOSH).

Collaborate with other departments as needed.

Option A: Specific projects as assigned by the supervisor.

Option B: Additional duties as outlined in the job description.

3. Work Location

The primary work location shall be: [Work Address, City, State, Zip Code], Utah.

Option A: This position is fully on-site.

Option B: This position is remote/hybrid, subject to the Employer's remote work policy. Adherence to Utah wage-hour rules is required for remote work.

4. Employment Type and Work Hours

This is a full-time position.

The expected work hours are [Number] hours per week.

The standard schedule is [Days of the week] from [Start Time] to [End Time].

Option A: Schedule may vary based on business needs with prior notification.

Option B: Flexible work schedule is available subject to manager approval.

5. Compensation

The Employee shall be paid a [Salary Type, e.g., salary or hourly] at a rate of [Dollar Amount] per [Pay Period, e.g., year or hour], subject to standard payroll deductions.

Pay frequency: [e.g., Bi-weekly, Semi-monthly, Monthly]. Utah requires at least monthly paydays.

Mandatory direct deposit may be required as allowed by Utah law.

Overtime: Non-exempt employees will be paid overtime at 1.5x the regular rate for hours worked over 40 in a workweek, in accordance with Utah wage/hour requirements.

Option A: Bonus potential: [Bonus Details].

Option B: No bonus is currently offered.

6. Benefits

Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

Medical insurance.

Dental insurance.

Vision insurance.

Paid Time Off (PTO): [Number] days per year, subject to Employer's PTO policy, including consideration for Utah parental leave and jury duty leave provisions.

Sick Leave: Subject to Employer's sick leave policy (note: Utah has no statewide paid sick leave law, but employers must honor local ordinances and federal requirements).

Paid Holidays: [List of Holidays].

401(k) or other retirement plan: Subject to plan eligibility requirements.

Option A: Professional development or certification reimbursement: [Details, e.g., for SHRM/HRCI/Utah HR Association memberships].

Option B: Employee discounts: [Details].

7. Professional Development and Certification

Employee is expected to maintain HR certifications and participate in Utah-specific legal or compliance training as required by the job.

Option A: Employer will reimburse for approved certifications and training.

Option B: Employee is responsible for maintaining their own certifications and training.

8. Confidentiality and Intellectual Property

All personnel files and HR-related intellectual property (including handbooks, training materials, and compliance documents) are the exclusive property of the Employer. Employee agrees to maintain the confidentiality of all confidential information, including personnel data, disciplinary procedures, payroll information, and proprietary HR processes, per Utah and federal laws. Strict confidentiality and data privacy adherence aligned with Utah Code and best HR practices is required.

Upon termination, all company property must be returned.

9. Conduct and Compliance

Employee shall maintain professional conduct, neutrality in conflict mediation, and compliance with anti-discrimination and harassment policies as mandated by the Utah Antidiscrimination Act. Employee will uphold equal employment opportunity duties.

Compliance with all applicable federal and Utah laws is required.

10. Technology and Data Management

Employee shall adhere to company rules for access, password protection, and Utah data breach notification compliance when using technology and data management systems for HR.

11. Discipline and Grievance Procedures

Discipline and grievance procedures will be managed in line with Utah law and HR best practices, including a stepwise process, documentation, and the right to respond.

12. At-Will Employment

Employment is at-will, as permitted under Utah law. This means that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the following:

Voluntary Resignation: Employee must provide [Number] weeks written notice.

Termination: Employer may terminate employment at any time. Final pay procedures will follow Utah law (payment within 24 hours after demand for involuntary discharge, or next regular payday for resignation).

13. Non-Compete and Non-Solicitation

Any non-compete and non-solicitation clauses must be compliant with the Utah Post-Employment Restrictions Act, which limits employee non-competes to 1 year post-termination and bans unreasonable restrictions.

Scope: [Define scope of restricted activities].

Duration: [Duration, e.g., 1 year post-termination].

Territory: [Geographic area].

Option A: Exceptions or carve-outs for HR best practices apply.

Option B: No non-compete agreement is required.

14. Outside Employment

Employee must disclose any secondary HR consulting or external HR-related board positions to prevent conflicts of interest or confidentiality concerns.

15. Compliance with Laws

Employee shall comply with all applicable federal and Utah-specific employment laws, including the Utah Employment Selection Procedures Act, Utah Right to Work statutes, and required participation in Utah’s workers’ compensation, unemployment insurance, and occupational safety programs.

16. Workplace Investigations

Employee shall follow established procedures for workplace investigations, employee complaints, accommodations, and reporting obligations to Utah labor authorities when necessary.

17. Drug and Alcohol Testing

If the Employer maintains a drug and alcohol testing program, compliance with the Utah Drug and Alcohol Testing Act is required, including consent and notifications.

Option A: No testing will be required.

18. Dispute Resolution

Disputes will be resolved first through internal resolution, then mediation or arbitration in Utah. Utah law and courts shall govern this Agreement.

19. Reporting Obligations

Employee has mandatory reporting and cooperation obligations in the event of workplace safety violations, harassment, or discrimination complaints, per Utah HR profession norms.

20. Electronic Documents and Signatures

Compliance with Utah’s electronic document and signature laws is required for all digital HR processes.

21. Policy Updates

Employer reserves the right to update employment policies with proper notification to the Employee.

22. Employee Handbook

The Employee Handbook and relevant HR policy manuals are binding elements of this employment, and Employee acknowledges having reviewed and agreeing to abide by all company HR, safety, and conduct standards.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________