Utah receptionist employment contract template

Utah Receptionist Employment Contract

This Utah Receptionist Employment Contract (the "Agreement") is made and entered into as of this [Date] by and between:

• [Employer Full Legal Name], a company organized under the laws of Utah, with its principal place of business at [Employer Address], Utah, ("Employer"),
• and
• [Employee Full Legal Name], residing at [Employee Address], Utah, ("Employee").

Employer Phone: [Employer Phone Number]

Employer Email: [Employer Email Address]

Employee Phone: [Employee Phone Number]

Employee Email: [Employee Email Address]

1. Employment

• The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a Receptionist.
• Option A: This is a full-time position.
• Option B: This is a part-time position.

2. Job Title and Location

• The Employee’s job title shall be Receptionist.
• The Employee's primary work location will be at [Employer Address], specifically at [Specific Building/Site].

3. Job Responsibilities

• The Employee shall perform the following duties:
  • Answering and directing phone calls using [Phone System Name].
  • Greeting and managing visitors following company security and check-in protocols.
  • Maintaining visitor logs in compliance with facility safety rules.
  • Handling incoming and outgoing mail and deliveries.
  • Organizing reception and waiting areas.
  • Scheduling meeting rooms using [Booking System Name].
  • Managing front desk inquiries.
  • Handling walk-in applicants and vendor check-ins.
• Special Duties (if applicable):
  • Option A: Basic data entry.
  • Option B: Office supply coordination.
  • Option C: Medical/Dental patient check-in (HIPAA compliance required).

4. Work Hours

• The Employee’s normal working hours shall be [Days of the Week], from [Start Time] to [End Time], totaling [Number] hours per week.
• Recognized Utah state holidays are paid holidays.
• Option A: Early/late coverage may be required.
• Option B: No early/late coverage is required.

5. Reporting and Conduct

• The Employee will report directly to [Direct Supervisor/Office Manager Name].
• The Employee is expected to maintain a professional dress code and conduct at all times.

6. At-Will Employment and Termination

• This employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the following:
  • Option A: The Employer recommends [Number] days' written notice.
  • Option B: The Employer requires [Number] days' written notice.
• Upon termination, the Employee will receive final pay within 24 hours, as required by Utah law.
• The Employee shall return all company keys, security passes, and confidential information upon termination.

7. Compensation

• The Employee shall be paid at a rate of [Dollar Amount] per hour or [Dollar Amount] per year.
• Overtime shall be paid at a rate of 1.5 times the regular hourly rate for all hours worked over 40 in a workweek.
• The payroll schedule is [Weekly/Biweekly/Semimonthly].
• Wages will be paid via [Direct Deposit/Check].
• Option A: Wage increases will be reviewed annually.
• Option B: Wage increases are at the employer’s discretion.

8. Benefits

• The Employee is eligible for the following benefits:
  • Health insurance (eligibility and cost-sharing: [Details]).
  • Dental insurance (eligibility and cost-sharing: [Details]).
  • Vision insurance (eligibility and cost-sharing: [Details]).
  • Participation in Employer’s [Retirement Plan Name] plan (eligibility: [Details]).
  • Paid Time Off (PTO) accrual: [Details]
  • Sick leave policy: [Details] (Note: Utah law does not mandate paid sick leave).
  • Utah State Holidays.
  • Unpaid leave in accordance with FMLA (if eligible).
  • Option A: Transportation stipend: [Details]
  • Option B: Front desk training support: [Details]

9. Confidentiality

• The Employee shall maintain the confidentiality of all visitor, employee, and company information. This obligation continues after termination of employment.

10. Conflict of Interest

• The Employee shall not accept gifts or tips from visitors, vendors, or customers.

11. Anti-Discrimination and Anti-Harassment

• The Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, sex, pregnancy, religion, national origin, age, disability, sexual orientation, gender identity, or any other protected category under Utah and federal law.

12. Data and Information Security

• The Employee shall maintain secure passwords for visitor management systems and protect workplace Wi-Fi/phone credentials.

13. Physical and Mental Health Safety

• The Employer adheres to Utah Occupational Safety and Health (UOSH/OSHA) standards.
• The Employee shall follow emergency evacuation protocols and report any workplace incidents or injuries.

14. Training and Onboarding

• The Employee shall participate in training on [Phone System Name], visitor management software, and building security protocols.

15. Video Surveillance/Electronic Monitoring

• Option A: The front desk is subject to video surveillance.
• Option B: The front desk is not subject to video surveillance.

16. Non-Solicitation/Non-Competition

• Option A: No non-solicitation or non-competition requirements apply.
• Option B: The Employee agrees to the following reasonable non-solicitation/non-competition restrictions: [Details – to be narrowly tailored and compliant with Utah law]

17. Intellectual Property

Any original materials created by the Employee within the scope of employment shall be the property of the Employer.

18. Technology and Property Use

The Employee shall use company phones, computers, and office equipment for authorized business purposes only.

19. Dispute Resolution

The parties agree to first attempt to resolve any disputes through internal complaint/mediation processes before pursuing litigation. Utah law shall govern any legal action.

20. Workers' Compensation

The Employer provides workers’ compensation coverage as required by Utah statutes.

21. Accommodations

The Employer will provide reasonable accommodations for disability or religious observance requests in compliance with the Utah Antidiscrimination Act and the ADA.

22. Employee Handbook

The Employee acknowledges receipt of the employee handbook and agrees to comply with its policies.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: ____________________________

[Employer Printed Name and Title]

____________________________

[Employee Full Legal Name]

Date: ____________________________