Utah executive assistant employment contract template

Utah Executive Assistant Employment Agreement

This Full-Time Executive Assistant Employment Agreement (the “Agreement”) is made and entered into as of [Date], by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

Position:

• The Employer hereby employs the Employee as a Full-Time Executive Assistant.
• Option A: This position is non-exempt and subject to overtime pay.
• Option B: This position is exempt from overtime pay.

Job Duties:

• The Employee shall perform the following duties:
  • Providing comprehensive administrative support to senior executives.
  • Managing executive calendars, scheduling meetings and preparing meeting materials.
  • Coordinating travel arrangements, adhering to Employer’s travel policies.
  • Managing client communications professionally.
  • Managing executive calls and emails.
  • Preparing confidential correspondence and business documents.
  • Preparing and overseeing expense reports.
  • Planning events and logistics.
  • Handling sensitive and privileged information with discretion.
  • Managing documents and filing systems efficiently.
  • Acting as a liaison between executives, internal staff, and third parties.
• Option A: Other duties as assigned by the Executive.
• Option B: No additional duties outside of the above list.

Work Location:

• The Employee’s primary work location will be at [Employer Address] within the State of Utah.
• Option A: This position is eligible for a hybrid work arrangement subject to the Employer's policy.
  • The Employer will provide [List of Equipment].
  • A home office stipend of [Amount] per [Frequency] will be provided.
• Option B: This is an on-site position.
• The Employer reserves the right to change the Employee’s work location within Utah with reasonable notice.

Employment Status and Work Hours:

• The Employee's position is full-time, requiring [Number] hours per week.
• The typical office hours are [Start Time] to [End Time].
• The Employee will be provided with [Duration] for lunch and [Duration] for breaks.
• Option A: Overtime work requires prior approval from [Manager Name/Title]. Overtime will be compensated at 1.5 times the regular hourly rate, as required by Utah law.
• Option B: Overtime is not permitted.
• The Employee is responsible for accurately documenting all work hours.

At-Will Employment:

• This is an at-will employment agreement. Both the Employer and the Employee have the right to terminate the employment relationship at any time, with or without cause or notice, unless otherwise modified by company policy or an offer letter.
• Upon termination, the Employee's final paycheck will be provided as required by Utah Code § 34-28-5.

Compensation:

• The Employee's annual salary will be [Dollar Amount], payable [Pay Frequency].
• Option A: The Employee is eligible for an annual bonus based on performance, subject to the Employer’s bonus plan.
• Option B: The Employee is not eligible for a bonus.
• Option C: The Employee is eligible for merit raises based on performance, subject to the Employer’s merit raise policy.
• Expense Reimbursement: The Employee will be reimbursed for reasonable and necessary business expenses incurred while performing duties under this Agreement, subject to the Employer’s expense reimbursement policy.
• Option A: The Employee will receive a mobile phone reimbursement of [Dollar Amount] per [Frequency].
• Option B: The Employee will receive a professional development allowance of [Dollar Amount] per year.

Benefits:

• The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k) or other retirement plan
  • Paid vacation and sick leave according to the Employer's policy.
  • Paid holidays recognized by the Employer and the State of Utah.
  • Family and medical leave in accordance with the Family and Medical Leave Act (FMLA) and any applicable Utah laws.

Reporting Structure:

• The Employee will report directly to [Executive Name/Title].
• The chain of command for escalations will be [List of Names/Titles].
• Option A: The Employee is authorized to act and sign on behalf of the Executive within the limits of [Specify Limits].
• Option B: The Employee does not have signing authority.
• The Employee must maintain strict confidentiality regarding all executive communications.

Intellectual Property and Work Product:

• All documents, records, and content generated by the Employee during their employment are the sole property of the Employer.
• Upon termination of employment, the Employee will immediately return all company property.
• The Employee’s obligations under the Utah Uniform Trade Secrets Act shall apply.

Confidentiality and Data Privacy:

• The Employee will maintain strict confidentiality regarding all sensitive company, executive, and third-party information.
• This obligation extends beyond the termination of employment.
• The Employee will adhere to all applicable Utah statutes on privacy and data protection.
• The Employee will handle privileged attorney-client and proprietary information with utmost care.

Workplace Conduct:

• The Employee will maintain a professional demeanor and appearance at all times.
• The Employee will handle confidential conversations and communications with discretion.
• The Employee will interact with stakeholders in a professional and courteous manner.
• The Employee will comply with all Employer codes of conduct.

Outside Employment and Conflicts of Interest:

• Option A: The Employee must disclose any outside employment or business interests to the Employer.
• Option B: The Employee is prohibited from engaging in outside employment that creates a conflict of interest with the Employer.
• The Employee is prohibited from accepting gifts that could influence their decisions or create a conflict of interest.
• If applicable, the Employee must comply with all relevant Utah public official ethics codes.

Non-Solicitation:

• The Employee agrees not to solicit any of the Employer's clients or employees for a period of [Number] [Months/Years] following termination of employment.

Performance Reviews and Disciplinary Action:

• The Employee's performance will be reviewed [Frequency] by [Manager Name/Title].
• The Employer may take disciplinary action, up to and including termination, for violations of company policy or poor performance.
• The Employer follows a progressive discipline policy that includes [Description of Steps].

Equal Opportunity and Anti-Discrimination:

• The Employer is an equal opportunity employer and does not discriminate on the basis of ancestry, color, disability, gender, gender identity, national origin, pregnancy, religion, sexual orientation, veteran status, or any other protected characteristic under federal or Utah law.

Employment Record-Keeping:

• The Employer will maintain accurate employment records for the Employee, in accordance with Utah Code.
• The Employee is responsible for accurately tracking their time and attendance.
• The Employee has the right to access their personal employment records.

Indemnification:

• Option A: The Employer will indemnify the Employee for acts performed in good faith within the scope of their employment.
• Option B: No indemnification will be provided.

Separation:

• Option A: Upon termination of employment, the Employee must provide [Number] days' notice.
• Option B: Upon termination of employment by the employer, the employer will provide [Number] days' notice, unless terminated for cause.
• The Employee must return all company property, including laptops, phones, security badges, and confidential documents.
• The Employee will be eligible for COBRA continuation coverage, if applicable.
• The Employee’s final paycheck will be provided in accordance with Utah law.

Dispute Resolution:

• The Employer encourages the Employee to first attempt to resolve any disputes internally.
• Option A: Any unresolved disputes will be submitted to voluntary mediation in Salt Lake County, Utah.
• Option B: Any unresolved disputes will be submitted to binding arbitration in Salt Lake County, Utah, in accordance with Utah law.

Notices:

• All official notices related to this Agreement must be delivered by [Method, e.g., email, registered mail].
• Notices to the Employer should be sent to [Employer Contact Information].
• Notices to the Employee should be sent to [Employee Contact Information].

Compliance with Utah Laws:

• The Employer complies with all applicable Utah workers' compensation, occupational safety, and whistleblower statutes.
• The Employer will provide reasonable accommodations for employees with disabilities, as required by the Utah Antidiscrimination Act and the Americans with Disabilities Act (ADA).
• The Employer will provide lactation breaks as required by Utah law.
• The Employer has emergency management protocols in place to ensure employee safety.

Miscellaneous:

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.
• This Agreement may be amended only by a written instrument signed by both parties.
• This Agreement may not be assigned by either party without the written consent of the other party.
• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Utah.
• Option A: This agreement has been tailored to meet the particular confidentiality needs of [Executive Name].
• Option B: This agreement has been tailored to meet the confidentiality needs of the [Business/Industry].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________

Date: ____________________________