Utah office assistant employment contract template

Utah Office Assistant Employment Contract

This Full-Time Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Company Name], a [State] [Entity Type] with its principal place of business at [Company Address], (“Employer”), and [Employee Name], residing at [Employee Address], (“Employee”).

1. Job Title and Responsibilities:

• The Employer hereby employs the Employee as a full-time Office Assistant.
• Employee’s responsibilities include, but are not limited to:
  • Front desk coverage.
  • Telephone and email correspondence.
  • Scheduling meetings and managing calendars.
  • Document preparation and filing (physical and digital).
  • Processing incoming and outgoing mail.
  • Maintaining office supplies inventory and ordering materials.
  • Supporting other staff with administrative tasks.
  • Data entry and record maintenance following legal retention requirements.
  • Facilitating visitor sign-in.
  • Supporting HR with basic onboarding paperwork.

2. Required Skills and Experience:

• Option A: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), document management software, appointment systems.
• Option B: Punctuality, strong communication and interpersonal skills, organizational abilities.
• Option C: Ability to handle sensitive/confidential information.
• Option D: Utah-specific notary capability (if required).

3. Supervision and Reporting:

• Option A: The Employee will report directly to [Supervisor Name/Title].
• Option B: The Employee will work within the [Team Name] team.
• Option C: Regular interactions expected: Cross-departmental support, reception coverage rotation.

4. Work Location and Equipment:

• The primary work location is: [Company Address], Utah.
• In-person attendance is required.
• Option A: Occasional remote or hybrid work may be considered subject to [Conditions].
• Option B: The Employer will provide necessary office equipment and a workstation.
• Option C: Office safety standards are compliant with Utah OSHA rules.

5. Employment Status and Working Hours:

• This is a full-time employment position.
• Standard working hours are [Start Time] to [End Time], Monday through Friday.
• Option A: Fixed scheduling.
• Option B: Flexible scheduling rules subject to [Details].
• Meal break: [Duration].
• Rest breaks: As required by Utah labor statutes.
• Overtime:
  • Pay rate for overtime hours: As required under Utah law.
  • Eligibility: As defined by the Fair Labor Standards Act (FLSA).
  • Manager pre-approval is required for all overtime work.

6. Compensation and Benefits:

• The Employee's salary/hourly wage is [Dollar Amount].
• Pay frequency: [Biweekly/Semi-monthly].
• Pay method: [Direct Deposit/Check].
• Compliance with Utah minimum wage laws.
• Bonuses/Incentives: [Details].
• Reimbursement policies: [Mileage/Other Expenses].
• Benefits:
  • Health, dental, and vision insurance eligibility and coverage levels: [Details].
  • Paid Time Off (PTO) policy: [Accrual Rate/Details], including vacation, sick leave, and personal time.
  • Paid Utah state holidays.
  • Unpaid leave options: [Details].
  • Family and Medical Leave: In line with FMLA and Utah regulations.
  • Bereavement leave: [Details].
  • 401(k) or retirement plan: [Details].
  • Education or training reimbursements: [Details].

7. Workers’ Compensation and Unemployment Insurance:

The Employer will provide workers’ compensation and unemployment insurance as mandated by Utah law.

8. Confidentiality and Data Privacy:

• The Employee shall maintain the confidentiality of all company information, client records, and proprietary materials.
• Handling and return of confidential materials: [Details].
• Adherence to federal and Utah privacy statutes is required.

9. Intellectual Property:

• The Employer owns any office processes and document templates created during the Employee’s employment.
• The Employee is prohibited from using Employer records outside job duties.

10. Use of Equipment and Conduct:

• Appropriate use of office equipment, network, and electronic communications is required.
• Behavioral and ethics standards: Anti-harassment, anti-discrimination, and respectful behavior consistent with Utah's protected class definitions under the Utah Antidiscrimination Act.

11. Dress Code and Conduct:

• Professional dress code is required.
• Punctuality and attendance are expected.
• Call-in procedures for illness: [Details].
• Rules for personal internet or phone use: [Details].

12. At-Will Employment:

• This is an at-will employment relationship, terminable by either party at any time, with or without cause or notice, unless otherwise agreed in writing.
• Grounds for immediate termination: gross misconduct, breach of confidentiality, theft, falsification of documents, or repeated absenteeism.

13. Resignation:

• The Employee must provide [Number] weeks' written notice of resignation.
• Exit protocols: Return of property, collection of final pay, and transition of duties.

14. Final Paycheck:

Final paycheck delivery will comply with Utah law (within 24 hours if terminated; next payday if voluntary separation).

15. Non-Solicitation and Non-Disclosure:

• The Employee shall not solicit Employer’s clients or vendors for [Duration] after termination of employment.
• The Employee shall not disclose confidential information.

16. Compliance with Laws:

The Employee shall comply with all state and federal laws affecting Utah workplaces, including safety reporting, anti-retaliation, and accommodation processes under the Utah Antidiscrimination Act and federal ADA.

17. Dispute Resolution:

• Jurisdiction and venue for dispute resolution: Utah courts or mediation panels.
• Process: Internal complaint, then mediation or arbitration prior to litigation.

18. Right-to-Work:

Adherence to Utah’s “right-to-work” status.

19. Background Checks and Drug Screening:

Background check and drug screening policies: As permitted under Utah law.

20. Performance Evaluations:

• Periodic performance evaluations will be conducted.
• Promotion criteria: [Details].
• Utah-specific training mandates for office safety or employee conduct: [Details].

21. Employee Handbook:

• Option A: The Employee acknowledges receipt of the company’s Utah employee handbook and office policy manual.

22. Contract Modification:

This Agreement may be modified only in writing signed by both parties.

23. Severability:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

24. Assignment:

This Agreement may not be assigned by the Employee.

25. Survival:

Provisions regarding confidentiality, data retention, and dispute resolution shall survive termination of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Name and Title]

[Employee Name]

[Employee Signature]

[Date]