Utah office manager employment contract template

Utah Office Manager Employment Contract

This Utah Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date of Execution, e.g., January 1, 2024] by and between:

[Employer Full Legal Name], a [Employer Type, e.g., Utah Corporation] with a principal place of business at [Employer Address], hereinafter referred to as "Employer,"

and

[Employee Full Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Employment

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Office Manager.

2. Job Title and Duties

The Employee's job title shall be Office Manager.

The Employee's duties shall include, but not be limited to:

• Office administration, facility management, and supervision of administrative support staff.
• Vendor and supplies management.
• Scheduling and calendar management.
• Document preparation and retention.
• Records management in compliance with Utah business requirements.
• Coordination of meetings.
• Safety and compliance monitoring.
• Handling human resources paperwork, such as onboarding forms and I-9 verification.
• Payroll data collection and timesheet administration.
• Expense reporting and petty cash control.
• IT support liaison.
• Visitor and building access control.
• Maintaining company policy manuals.
• Recordkeeping according to Utah retention periods.
• Resource allocation within the office.

3. Reporting Structure

The Employee shall report directly to [Supervisor Name, e.g., CEO Name], whose title is [Supervisor Title, e.g., Chief Executive Officer].

Team collaboration expectations:

• Option A: The Employee is expected to collaborate effectively with all team members and departments.
• Option B: Specific team collaboration expectations are detailed in Exhibit A.

Frequency of meetings with management:

• Option A: Weekly meetings with the direct supervisor.
• Option B: As needed, but no less than monthly.

Cross-departmental liaison duties:

• Option A: The Employee will serve as a liaison between the [Department Name, e.g., Sales] and [Department Name, e.g., Marketing] departments.
• Option B: No specific cross-departmental liaison duties are assigned.

4. Work Location and Onsite Attendance

The Employee's primary work location shall be [Office Address, e.g., 123 Main Street, Salt Lake City, UT 84101].

Onsite attendance policy:

• Option A: The Employee is required to be onsite five days per week.
• Option B: The Employee is eligible for a hybrid work arrangement as detailed in Exhibit B.

Rules on mobile device usage and information security within Utah:

• Option A: Mobile device usage is governed by the Employer's IT policy, available in the employee handbook.
• Option B: Employees are prohibited from using personal mobile devices to access confidential company information.

5. Employment Status, Working Hours, Overtime

The Employee's employment status is full-time.

Standard working hours:

• Option A: 40 hours per week.
• Option B: 37.5 hours per week.

Flexible scheduling options:

• Option A: The Employee may have flexible start and end times, subject to supervisory approval.
• Option B: No flexible scheduling options are available.

Overtime policy:

• Option A: If the Employee is non-exempt under the FLSA and Utah law, overtime shall be paid at a rate of one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over 40 in a workweek. Overtime must be pre-approved by the Employee's supervisor.
• Option B: The Employee is an exempt employee and is not eligible for overtime pay.

Meal and rest break requirements:

• Option A: The Employee is entitled to a 30-minute unpaid meal break and two 15-minute paid rest breaks during each workday, in accordance with Utah law.
• Option B: Break policies are detailed in the employee handbook.

Attendance/absence reporting procedures:

• Option A: The Employee must report absences to their supervisor by [Time, e.g., 9:00 AM] via [Method, e.g., email or phone].
• Option B: Attendance and absence reporting procedures are detailed in the employee handbook.

6. Compensation

Annualized salary/hourly wage:

• Option A: The Employee's annualized salary shall be [Salary Amount].
• Option B: The Employee's hourly wage shall be [Hourly Wage Amount].

Pay frequency and method:

• Option A: The Employee will be paid bi-weekly via direct deposit.
• Option B: The Employee will be paid monthly via check.

Overtime eligibility:

• Option A: The Employee is non-exempt and eligible for overtime pay.
• Option B: The Employee is exempt and not eligible for overtime pay.

Performance bonus criteria:

• Option A: The Employee is eligible for a performance bonus based on achievement of office management KPIs such as cost savings, retention, and operational efficiency. The specific criteria and bonus amount are detailed in Exhibit C.
• Option B: The Employee is not eligible for a performance bonus.

Reimbursement for work-related expenses:

• Option A: The Employee will be reimbursed for work-related expenses, such as office supplies and mileage, at the IRS/Utah standard rates, upon submission of proper documentation.
• Option B: Work-related expenses require pre-approval from the direct supervisor.

7. Benefits

Medical, dental, and vision insurance:

• Option A: The Employee is eligible for medical, dental, and vision insurance in accordance with the Employer's policy, as detailed in the employee handbook.
• Option B: The Employer offers a healthcare stipend of [Dollar Amount] per month.

Retirement plan access:

• Option A: The Employee is eligible to participate in the Employer's 401(k) plan after [Number] months of employment.
• Option B: The Employer does not offer a retirement plan.

PTO (vacation, sick leave, and Utah-recognized holidays):

• Option A: The Employee is entitled to [Number] days of paid vacation, [Number] days of paid sick leave, and paid time off for Utah-recognized holidays.
• Option B: The Employee's PTO accrual policy is detailed in the employee handbook, and complies with Utah's minimum leave requirements.

Family/medical leave policies:

• Option A: The Employer's family and medical leave policies are consistent with federal FMLA and Utah-specific provisions.
• Option B: Details on family/medical leave policies are detailed in the employee handbook.

Childcare or wellness benefits:

• Option A: The Employer offers a [Description of Benefit, e.g., childcare stipend].
• Option B: The Employer does not offer childcare or wellness benefits.

8. Professional Development

The Employer encourages professional development for Office Managers.

Paid training:

• Option A: The Employer will provide paid training opportunities relevant to the Employee's role.
• Option B: The Employee is responsible for seeking and funding their own professional development.

Attendance at Utah association meetings:

• Option A: The Employee may attend relevant Utah association meetings, with pre-approval from their supervisor.
• Option B: The Employer does not provide support for attending association meetings.

Reimbursement for relevant certifications:

• Option A: The Employer will reimburse the Employee for the cost of obtaining a Certified Administrative Professional certification (with Utah focus) upon successful completion.
• Option B: The Employer does not reimburse for professional certifications.

9. Intellectual Property and Confidentiality

All business processes, templates, lists, financial records, and internal documents developed by the Employee within the scope of employment belong to the Employer.

Strict confidentiality obligations on proprietary business information and personal data of employees/clients as per Utah Data Security laws. No use/disclosure without express written consent.

Non-disclosure survives termination of employment.

10. Secondary Employment or Outside Business Interests

The Employee shall not engage in any secondary employment or outside business interests that create a conflict of interest with the Employer's business.

• Option A: Pre-approval from the direct supervisor is required before engaging in any secondary employment.

11. Non-Solicitation

The Employee agrees not to solicit any employees or clients of the Employer for a period of [Number] months following termination of employment.

This non-solicitation provision is limited to the extent permitted by applicable Utah law.

12. At-Will Employment

The Employee's employment is at-will, as defined under Utah law. This means that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice. This is not a contract for continued employment.

13. Termination

• Voluntary Resignation: The Employee shall provide [Number] weeks written notice of resignation.
• Discharge for Cause: The Employer may terminate the Employee's employment for cause, including but not limited to gross misconduct, fraud, or breach of company policy.
• Company-Initiated Layoff: In the event of a layoff, the Employee will be provided with [Description of Severance, e.g., two weeks’ pay].
• Final Paycheck: The Employee's final paycheck will be issued within 24 hours of termination if the employee is terminated, or as required by Utah law if the employee resigns.
• Return of Property: Upon termination, the Employee shall immediately return all keys, badges, devices, and other Employer property.

14. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiations.

• Option A: If negotiation fails, the parties agree to submit the dispute to mediation in Salt Lake County, Utah.
• Option B: If mediation fails, the parties agree to submit the dispute to binding arbitration in Salt Lake County, Utah.

Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Utah. The exclusive venue for any litigation arising out of or relating to this Agreement shall be the state and federal courts located in Salt Lake County, Utah.

15. Statutory Compliance

• E-Verify: The Employer participates in E-Verify and will use it to confirm the Employee's work eligibility as required by Utah law.
• Employment of Minors: If the Employee oversees interns, the Employer and Employee will adhere to Utah’s Employment of Minors laws.
• Anti-Retaliation: The Employer will not retaliate against the Employee for reporting whistleblower complaints or exercising protected leave rights.
• Safe and Healthy Workplace: The Employee has the right to a safe and healthy workplace under Utah labor law.

16. Data Privacy and Information Security

The Employee shall comply with all applicable data privacy and information security protocols, including restrictions on the use of BYOD (Bring Your Own Device) in the workplace, and adhere to Utah’s Cybercrime law and Personal Information Protection Act.

17. Required Postings and Notifications

The Employee acknowledges that they have been informed of and have access to required postings and notifications, such as Utah Labor Commission notices and the employee handbook.

18. Industry-Specific Compliance (Optional)

• Option A: As the Employer operates in the [Industry Name, e.g., healthcare] industry, the Employee shall assist with [Specific Compliance Requirement, e.g., HIPAA documentation].
• Option B: This section is intentionally omitted.

19. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

20. Amendments

This Agreement may be amended only by a written instrument signed by both parties.

21. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________