Utah HR assistant employment contract template

Utah HR Assistant Employment Contract

This Utah Full-Time HR Assistant Employment Agreement (the “Agreement”) is made and effective as of [Date] by and between [Employer Name], a company organized under the laws of Utah, with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position:

• The Employer hereby employs the Employee as a Full-Time HR Assistant.
• Option A: The Employee accepts such employment and agrees to perform the duties described below, as well as other duties as assigned by the Employer.
• Option B: The Employee accepts such employment subject to the terms and conditions set forth in this Agreement.

2. Job Description:

• The Employee will perform the following duties:
• Provide Utah-specific HR administrative support.
• Employee onboarding and offboarding.
• Benefits enrollment and administration.
• Processing payroll information.
• Maintaining accurate and confidential personnel records in compliance with Utah law.
• Routine compliance filings with Utah and federal agencies.
• Scheduling interviews.
• Coordinating staff training.
• Assisting with performance review processes.
• Responding to employee inquiries about policies and procedures.
• Facilitating open enrollment periods.
• Maintaining compliance with Utah recordkeeping statutes and federal regulations.
• Supporting E-Verify processes as required by Utah law.
• Ensuring adherence to federal and Utah Department of Labor, Antidiscrimination and Labor Division, and other relevant statutes.

3. Reporting Structure:

• The Employee will report to [Supervisor Name], whose title is [Supervisor Title].
• The Employee is expected to collaborate with other team members and departments as needed.

4. Work Location:

• The primary work location is [Work Location Address] in Utah.
• Option A: Telecommuting/Remote Work: [Specify Telecommuting/Remote Work Policy, including compliance with Utah labor standards].
• Option B: On-site attendance is required.
• Reliable attendance is essential due to the sensitive administrative functions of the HR department.

5. Employment Type and Work Hours:

• This is a full-time position.
• The standard work week is [Number] hours per week.
• Standard workweek: [Days of the week].
• Breaks: [Specify break policy, noting Utah's less prescriptive break requirements].
• Overtime: [Specify overtime eligibility and rate, compliant with FLSA and Utah law].

6. Compensation:

• The Employee will be paid at a rate of [Dollar Amount] per [Hour/Year].
• Payment Frequency: [Frequency, e.g., Bi-weekly].
• Payment Method: [Method, e.g., Direct Deposit].
• Overtime Eligibility: [Yes/No].
• Overtime Rate: [Time and a half or other rate].
• Option A: Performance Bonus/Merit Increase Eligibility: [Specify eligibility and criteria].
• Option B: No performance bonus or merit increase is currently offered.

7. Benefits:

• Eligibility for benefits will be determined according to Employer’s policies.
• Option A: Medical, Dental, and Vision Insurance: [Specify eligibility and options].
• Option B: COBRA Continuation: As required by Utah law.
• 401(k) or Similar Retirement Plan: [Specify eligibility and options].
• Paid Holidays: [List holidays].
• Vacation: [Specify accrual rate and policy].
• Option A: Sick Leave: [Specify accrual rate and policy, noting Utah does not mandate paid sick leave].
• Option B: The Employer does not provide paid sick leave.
• Family and Medical Leave: Consistent with FMLA and any applicable Utah law.
• Option A: HR-Specific Allowances/Professional Development Reimbursement: [Specify details, e.g., SHRM certification].
• Option B: No HR-specific allowances or professional development reimbursement is currently offered.

8. Confidentiality:

• The Employee agrees to maintain the confidentiality of all employee and applicant data, payroll information, benefits files, and any other sensitive HR information.
• The Employee will comply with Utah’s data privacy and security laws and relevant federal privacy requirements, including HIPAA and FCRA as they apply.

9. Intellectual Property:

• Any HR documents, forms, handbooks, policies, or training modules developed by the Employee during their employment shall be the property of the Employer.

10. Conflict of Interest and Non-Solicitation:

• The Employee agrees not to disclose or use employee data for non-company purposes.
• The Employee agrees not to recommend employees to competitors.
• The Employee will handle confidential workforce information responsibly.

11. Non-Compete:

• Option A: The Employee agrees to a non-compete agreement as follows: [Specify duration (no more than one year), scope, geographic range, and any exceptions, in accordance with Utah’s Post-Employment Restrictions Act].
• Option B: There is no non-compete agreement associated with this employment.

12. At-Will Employment:

• The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Utah law.
• Option A: Voluntary Termination: [Specify notice procedures, if any].
• Option B: Involuntary Termination: [Specify procedures, if any].
• Upon termination, the Employee will return all company property and data.
• The Employee will receive all earned wages upon termination as required by Utah law.
• The Employee's post-termination confidentiality obligations remain in effect.

13. Behavior and Conduct:

• The Employee will comply with all federal and Utah workplace discrimination, harassment, and retaliation protections, specifically under the Utah Antidiscrimination Act.
• The Employer is committed to a respectful and inclusive HR department environment.

14. Reporting and Investigating Employee Complaints:

• The Employee will assist with the investigation of employee complaints or concerns according to company policy and Utah law.
• [Specify escalation procedures].

15. Immigration Laws Compliance:

• The Employer will comply with all state and federal immigration laws, including E-Verify as required in Utah.
• The Employee is responsible for employment eligibility verification and secure document retention/destruction.

16. Occupational Safety and Security:

• The Employer is committed to occupational safety and will provide workers’ compensation coverage as required by Utah law.
• The Employee will adhere to standard security policies required of personnel with access to payroll and confidential data.

17. Training and Development:

• Option A: The Employee will participate in HR department staff meetings, compliance trainings, or external seminars/conferences.
• Option B: Required/Optional Certifications: [Specify details].

18. Governing Law and Venue:

• This Agreement shall be governed by and construed in accordance with the laws of the State of Utah.
• Option A: Negotiation, Mediation, or Arbitration: [Specify if preferred before litigation].
• Option B: Venue: [Specify accepted process servers or court location within Utah].

19. Policy Changes:

• All policies, compensation factors, and benefit offerings are subject to change per Employer policy or as required by Utah or federal law.

20. Electronic Communications and Records:

• The Employee will adhere to the Employer's policies regarding electronic communications and records, including those related to remote or hybrid work arrangements.

21. Background Checks and Screening:

• The Employee acknowledges and consents to company background checks, drug screening, and reference checks in compliance with federal (FCRA) and Utah-specific employer requirements.

22. Integration Clause:

• This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions and agreements, whether oral or written, relating to the Employee’s employment.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Name]