Utah accountant employment contract template

Utah Accountant Employment Contract

This Utah Accountant Employment Contract ("Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State] [Entity Type] with its principal place of business located at [Employer Utah Mailing Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Utah Mailing Address] ("Employee").

1. Position:

The Employer hereby employs the Employee as a full-time Accountant.

Option A: The Employee’s position shall be [Title].

Option B: The Employee's responsibilities will include, but are not limited to: preparing and analyzing financial statements; maintaining ledgers; handling payroll and tax filings; performing internal audits; managing accounts payable and receivable; ensuring compliance with applicable Utah and federal tax laws; preparing required state-specific tax returns; facilitating external audits by certified Utah CPAs; supporting business license renewals; and regular reporting per Utah regulatory requirements.

2. Qualifications:

Employee represents that they possess the necessary qualifications to perform the duties of the Accountant position.

Option A: A bachelor’s degree in accounting is required.

Option B: A Utah CPA license is required, and the Employee shall maintain such license in good standing. Employee shall comply with ongoing continuing professional education requirements per Utah Accountancy Rule R156-26a-303.

Option C: Proficiency with [Accounting Software Name] accounting software is required.

3. Reporting Structure:

The Employee will report directly to [Supervisor Title/Name].

Option A: The Employee will collaborate with the finance, payroll, and management teams.

Option B: The Employee will supervise [Number] accounting staff.

4. Work Location:

The primary work location is the Employer's office located at [Employer Utah Office Address].

Option A: Hybrid work is permitted, subject to Employer's policies and Utah privacy/data compliance requirements.

Option B: Remote work is permitted, subject to Employer's policies and Utah privacy/data compliance requirements. Employee shall maintain secure record-keeping and maintain confidential financial documents as required by state regulation.

5. Employment Status and Work Hours:

This is a full-time employment position.

Option A: The regular work hours are [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.

Option B: The Employer follows the federal Fair Labor Standards Act (FLSA) for overtime eligibility. Employee acknowledges that Utah follows the FLSA for overtime.

Option C: Overtime work requires prior written approval from [Approving Authority].

Option D: Employee is entitled to a [Number]-minute meal break and [Number]-minute rest breaks during each workday, compliant with Utah law.

6. Compensation:

As compensation for services, the Employer shall pay the Employee a [Annual/Hourly] wage of [Dollar Amount].

Option A: The Employee is classified as [Exempt/Non-Exempt] under the FLSA.

Option B: Overtime will be paid at a rate of 1.5 times the Employee's regular hourly rate for hours worked over 40 in a workweek, as governed by FLSA and Utah wage regulations.

Option C: Payment will be made [Biweekly/Semimonthly] via [Direct Deposit/Check].

Option D: Merit-based salary increases will be considered annually based on performance.

Option E: Employee may be eligible for a performance bonus, as determined by the Employer.

Option F: Employee may be eligible for profit-sharing or fiscal year-end incentives, based on company performance.

7. Employee Benefits:

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans.

Option A: Employer-contributed health, dental, and vision insurance.

Option B: 401(k) or other retirement plan with employer matching.

Option C: Paid time off (PTO) accrues at a rate of [Number] days per year for vacation and sick leave, compliant with Utah law. Employee also receives paid leave for all Utah state holidays.

Option D: Reimbursement for professional development, including Utah CPA licensure fees and approved CPE.

Option E: Reimbursement for professional memberships (such as UACPA or AICPA).

Option F: Expense reimbursement policy per company guidelines.

Option G: [Parking/Public Transit] stipends.

8. Work Tools and Access:

The Employer will provide the Employee with the necessary tools and resources to perform their duties.

Option A: The Employer will provide an employer-issued laptop and accounting software access.

Option B: If working remotely, Employee shall adhere to strict requirements for remote safeguarding and retention of sensitive financial records per Utah privacy and data protection laws.

9. Intellectual Property and Work Product Ownership:

All financial models, spreadsheets, reports, internal policy documents, and process manuals developed in the scope of employment are the property of the Employer.

Option A: Employee shall not use or disclose any proprietary methods, client lists, or confidential Utah business data without the Employer’s express written consent.

10. Confidentiality:

The Employee acknowledges that during the course of employment, they will have access to confidential information.

Option A: Confidential information includes, but is not limited to, financial information, client identities, transactional data, tax information, trade secrets, employee salary and payroll records, and other non-public financial or proprietary business information.

Option B: These obligations survive termination of this Agreement.

Option C: Employee shall safeguard sensitive data under Utah Codes, especially when dealing with Social Security numbers, financial accounts, or HIPAA-covered information.

11. Behavioral Expectations:

The Employee is expected to conduct themselves professionally and ethically at all times.

Option A: Strict adherence to the Utah Code of Professional Conduct for accountants and all other relevant AICPA and Utah state standards is required.

Option B: There is zero tolerance for fraudulent or unethical practices.

Option C: Employee has a duty to report actual or suspected financial irregularities.

Option D: Employee shall commit to accurate and complete record-keeping and ongoing compliance with company ethics and record retention policies.

12. Compliance with Laws:

The Employee shall comply with all applicable Utah and federal laws.

Option A: Including, but not limited to, the Utah Employment Selection Procedures Act, Utah Antidiscrimination Act, state and local tax laws, and all governing regulations for public and private company reporting.

13. Notification Requirements:

The Employee must notify the Employer of any changes to their professional licensing or legal standing in Utah.

Option A: This includes suspension or revocation of CPA credentials, conflicts of interest under Utah law, or new legal restrictions.

14. External Employment:

The Employee is restricted from engaging in external employment or outside accounting practice/consulting without written Employer consent.

Option A: This is particularly restricted in relation to providing services for clients or competitors within Utah.

15. Non-Compete/Non-Solicitation (Consult with Legal Counsel):

Option A: The Employee agrees to a non-compete agreement, the permissibility and limits of which are in accordance with Utah Code §34-51-201 (restricting non-competes to one year post-employment and requiring reasonable geographic scope). [Specify Terms].

Option B: The Employee agrees to a non-solicitation agreement, limiting client or employee solicitation following separation. [Specify Terms].

Option C: *[If no Non-compete/Non-Solicitation agreement exists, state "No non-compete or non-solicitation agreement is included in this contract."]*

16. Termination:

Employment is at-will, as governed by Utah law.

Option A: The Employer may terminate the employment relationship at any time, with or without cause.

Option B: The Employee may resign at any time by providing [Number] days written notice to the Employer.

Option C: Grounds for termination for cause include, but are not limited to, [List Grounds].

Option D: Upon termination, the Employee's final wage payment will be made within 24 hours, or at the next regular pay date if the employee resigns, as required by Utah law.

Option E: Upon termination, the Employee shall return all employer property, records, and all physical or digital financial data.

17. Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved through the following process.

Option A: Internal grievance reporting.

Option B: Good-faith negotiation.

Option C: Mediation.

Option D: Binding arbitration.

Option E: This Agreement shall be governed by and construed in accordance with the laws of the State of Utah. Jurisdiction and venue for any legal action shall be in Salt Lake County, Utah.

18. Compliance with Utah Laws:

The Employer complies with Utah workers’ compensation law, unemployment insurance, and occupational health and safety laws.

Option A: The Employer provides reasonable workplace accommodations per the ADA and Utah Antidiscrimination Act.

Option B: The Employer’s anti-discrimination, harassment, and equal opportunity policies with explicit enumeration of protected classes as set forth in Utah statutes are available to the employee.

19. Mandated Reporting:

Employee shall report suspected financial crime, fraud, or tax evasion as required by Utah and federal law for accounting professionals.

20. Client Records and Work Papers:

Employee shall maintain and, if required, turn over client records and work papers in compliance with Utah Administrative Code R156-26a-602 governing document retention for accountants.

21. Training and Cybersecurity:

The Employer will provide regular and audit-specific training.

Option A: Employee shall adhere to cybersecurity standards for financial data handling in accordance with both Utah and federal standards.

Option B: Employee shall report any data breach or suspected financial data compromise.

22. Regulated Industries (if applicable):

[Specify special rules for accountants in regulated industries (such as banking, insurance, or healthcare) referencing Utah-specific compliance and registration duties]

23. Contract Modification:

This Agreement may be modified only by a written instrument signed by both parties, consistent with Utah law.

24. Statutory Notices:

Employee acknowledges receipt of all required statutory notices for full-time accounting employment in Utah.

25. Severability:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

26. Entire Agreement:

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Full Legal Name]