Texas bookkeeper employment contract template

Texas Bookkeeper Employment Contract

This Texas Bookkeeper Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position:

• Option A: Full-Time Bookkeeper
• Option B: Part-Time Bookkeeper

2. Job Duties: As a Bookkeeper, Employee will perform the following duties, specific to Texas business and accounting practices:

• Daily transaction recording.
• Accounts payable/receivable management.
• Bank account reconciliations.
• General ledger entries.
• Payroll processing in compliance with Texas state law.
• Preparing monthly, quarterly, and annual financial statements.
• Maintaining and organizing accounting records per Texas Record Retention Schedule.
• Complying with Texas state and local tax reporting requirements (including sales/use tax where applicable).
• Facilitating internal and external audits.
• Handling vendor and client billing.
• Expense report verification.
• Ensuring all bookkeeping practices follow Generally Accepted Accounting Principles (GAAP) and Texas state-specific bookkeeping standards.

3. Required Software/Tools & Training:

• Option A: Employee shall utilize [Software Name, e.g., QuickBooks].
• Option B: Employer will provide training on [Software Name].
• Option C: Employee is required to maintain a valid Certified Bookkeeper certification from AIPB or a similar organization.

4. Reporting:

• Option A: Employee will report to the [Job Title, e.g., Controller].
• Option B: Financial reporting frequency:
  • Monthly
  • Quarterly
  • Annually

5. Work Location:

• Option A: Primary work location is [Employer Office Address], Texas.
• Option B: Remote/Hybrid Work:
  • Procedure for safeguarding electronic records and client data: [Procedure Details]

6. Employment Status and Hours:

• Option A: Full-Time
• Option B: Exempt
• Option C: Non-Exempt
• Regular work hours: [Start Time] to [End Time], [Days of the Week].
• Scheduled Breaks: [Break Length] minutes for lunch, [Number] short breaks of [Break Length] minutes.
• Overtime Policy: Overtime will be compensated in accordance with Texas and federal wage/hour regulations.

7. Compensation:

• Option A: Salary: [Salary Amount] per year.
• Option B: Hourly Rate: [Hourly Rate] per hour.
• Pay Cycle: [Pay Cycle, e.g., Bi-weekly].
• Overtime Eligibility and Calculation: Overtime will be paid at 1.5 times the regular rate for hours worked over 40 in a workweek, as dictated by Texas law.
• Wage Deductions: All deductions will be in compliance with Texas law, including lawful deductions such as wage assignments for child support.
• Performance-Based Raises/Bonuses/Commissions: [Details of Raises/Bonuses/Commissions].

8. Benefits:

• Medical/Dental/Vision Insurance: [Details of Insurance Coverage].
• 401(k) or Retirement Plan: [Details of Retirement Plan].
• Paid Vacation: [Number] days per year.
• Sick Leave: [Number] days per year.
• Texas Legal Holidays: [List of Observed Holidays].
• Education/Training Reimbursement: [Details of Reimbursement].

9. Workers’ Compensation and Safety:

• Employer complies with the Texas Workers’ Compensation Act.
• Occupational safety will be maintained per the Texas Occupation Code.
• Compliance with required postings and notices will be ensured.

10. Intellectual Property:

• All business and financial records, proprietary bookkeeping procedures, account structures, and customer/vendor lists are owned by the Employer.
• Employee is prohibited from disclosing or personally using such information post-employment.

11. Confidentiality:

• Employee shall maintain strict confidentiality over sensitive company, client, and employee financial data as required under Texas law.
• Secure disposal and return of physical or electronic records at termination will be enforced as dictated by Texas law.

12. Non-Compete and Non-Solicit:

• Option A: Non-Compete Clause: Employee agrees not to compete with Employer within [Geographic Area] for a period of [Duration] following termination of employment. This clause is in compliance with the Texas Covenants Not to Compete Act and is necessary to protect legitimate business interests.
• Option B: Non-Solicit Clause: Employee agrees not to solicit clients or employees of Employer for a period of [Duration] following termination of employment.

13. Professional Conduct:

• Employee shall maintain professional, ethical, and legal conduct, including fidelity, accuracy, and prompt reporting of discrepancies.
• Employee shall not engage in unauthorized transactions.

14. Reporting of Financial Irregularities:

Employee shall promptly report any instances of theft, fraud, embezzlement, or financial irregularities, as required by the Texas Penal Code.

15. At-Will Employment and Termination:

• Employment is at-will, as per Texas law, unless expressly modified in writing.
• Procedures for voluntary and involuntary termination are as follows: [Termination Procedures].
• Final paycheck will be provided within the Texas-mandated timeline.
• Employee shall return all employer property and records upon termination.

16. Anti-Harassment and Anti-Discrimination:

• Employer prohibits harassment and discrimination based on protected characteristics, as defined by Title VII and Texas Labor Code Chapter 21.
• Employer is committed to workplace safety and reporting compliance with the Texas Whistleblower Act.

17. Grievance and Dispute Resolution:

• Disputes shall be resolved through mediation/arbitration prior to litigation.
• Texas law and courts shall govern any proceedings.
• The Texas Workforce Commission (TWC) or applicable regulatory body shall be notified of wage claims or disputes.

18. Bookkeeping Oversight and Licensure:

• Employee shall comply with the rules of the Texas State Board of Public Accountancy, if applicable.
• [Details of any required licensure or CPE]

19. Data Privacy:

• Employee shall adhere to all employer-specific and Texas statutory data privacy rules.
• Breach reporting shall comply with Texas data breach notification law.

20. Severability and Amendment:

• The terms of this Agreement are severable.
• Supplemental policies may be amended as required by changing Texas or federal law.
• Employee acknowledges having reviewed the Employer's Employee Handbook and internal accounting policies.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________ [Employer Name]

By: ____________________________ [Employer Representative Name & Title]

____________________________ [Employee Name]