Texas office manager employment contract template

Texas Office Manager Employment Contract

This Texas Office Manager Employment Contract (the "Agreement") is made and effective as of [Effective Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Job Title and Description

The Employer hires the Employee as a full-time Office Manager.

Responsibilities include but are not limited to:

• Staff supervision and training
• Office administration and organization
• Supply procurement and inventory management
• Facilities management and maintenance
• Records management, including confidential files and compliance with Texas privacy laws
• Scheduling appointments and meetings
• Payroll processing and related reporting
• Human resources onboarding and offboarding
• Supporting Texas Workforce Commission filings
• Coordinating meetings and events
• Ensuring workplace health and safety under Texas regulations
• Vendor management and contract negotiation
• Invoice approval and expense tracking
• Implementation of company policies consistent with Texas practice.

2. Reporting Relationship

The Employee will report directly to [Supervisor Name and Title].

• Option A: The Employee will supervise the following employees: [List of Direct Reports].
• Option B: The Employee will have no direct reports.

The Employee will communicate with their supervisor [Frequency, e.g., daily, weekly] via [Mode of Communication, e.g., email, meetings].

3. Work Location and Hours

The primary work location is [Employer Address], a Texas office.

Regular office hours are [Start Time] to [End Time], Monday through Friday.

• Option A: Flexible work arrangements are not available.
• Option B: The Employee may work remotely [Number] days per week, subject to Employer approval. The Employee is responsible for maintaining a suitable and secure home office environment according to Texas standards, including technology and ergonomic considerations, while safeguarding company records.

4. Employment Type and FLSA Status

The employment is full-time and at-will, as permitted under Texas law.

• Option A: The Employee is exempt from overtime pay under the Fair Labor Standards Act (FLSA).
• Option B: The Employee is non-exempt from overtime pay under the Fair Labor Standards Act (FLSA).

The standard work week is [Number] hours per week.

5. Compensation

The Employee's annual salary is [Dollar Amount], payable [Frequency, e.g., bi-weekly].

• Option A: Payment will be made via direct deposit.
• Option B: Payment will be made via check.

Overtime pay, if applicable, will be calculated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by Texas law.

• Option A: The employee must obtain pre-approval from [Supervisor Name/Title] for any overtime work.
• Option B: Employee has discretion for approving their own overtime.

Bonus or incentive programs:

• Option A: The Employee is eligible for a performance-based bonus as outlined in the company's bonus plan.
• Option B: No bonus or incentive program applies.

6. Breaks

The Employer provides a [Length] minute unpaid lunch break.

Rest breaks are not mandated under Texas law, but the Employer provides [Number] paid rest breaks of [Length].

7. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of each plan:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Workers' compensation coverage as required by Texas law
• Paid time off (PTO): [Number] days per year
• Sick leave: [Number] days per year
• Observed Texas state and federal holidays
• Option A: Professional development opportunities: [Details]
• Option B: The Employee is not eligible for professional development opportunities.

8. Safeguarding Company Assets

The Employee is responsible for safeguarding company funds, property, and sensitive records.

The Employee will adhere to company inventory management and auditing procedures.

The Employee is accountable for any losses or misuse of company assets.

9. Intellectual Property

All systems, forms, processes, training materials, reports, or documentation developed by the Employee during employment are the sole property of the Employer.

10. Confidentiality

The Employee will maintain the confidentiality of all business records, payroll data, employee information, vendor contracts, and financial information.

The Employee will comply with Texas Data Privacy and Security obligations and company confidentiality and records retention policies.

The Employee understands that unauthorized use or disclosure of confidential information may result in legal action under Texas law.

11. Conflict of Interest

The Employee will not engage in any activity that creates a conflict of interest with the Employer without written consent.

The Employee will not engage in any outside activities, especially vendor relationships and competitive business, without written approval.

12. Workplace Standards

The Employee will comply with the Employer's Employee Handbook, anti-harassment, discrimination, and workplace violence prevention policies.

The Employee will maintain a professional and respectful work environment, adhering to all categories protected by Texas and federal law, including race, gender, religion, age, disability, sexual orientation, national origin, and veteran status.

13. Non-Competition, Non-Solicitation, and Non-Disclosure

The Employee agrees not to compete with the Employer, solicit employees or customers, or disclose confidential information during and after employment, as defined in a separate Non-Competition and Confidentiality Agreement, consistent with Texas Business & Commerce Code Section 15.50 et seq.

14. Company Equipment

The Employee will use company equipment and property only for authorized business purposes.

Upon termination, the Employee will return all company property, including keys, laptops, tablets, corporate credit cards, and access codes.

[Checklist of items to be returned upon termination included as an addendum.]

15. Termination

The employment is at-will, and either party may terminate the employment relationship at any time, with or without cause, subject to Texas law.

• Option A: The employee shall provide two weeks written notice of their intention to resign.
• Option B: No notice is required for voluntary resignation.

Upon termination, the Employer will provide the Employee's final paycheck within 6 calendar days, as required by the Texas Payday Act.

Accrued benefits will be calculated and paid according to company policy and Texas law.

16. Discipline

The Employer may use progressive discipline, but reserves the right to terminate employment at any time, consistent with at-will employment in Texas.

17. Dispute Resolution

Any disputes arising from this Agreement will be resolved through internal complaint resolution, followed by mediation or arbitration, prior to litigation.

Venue and governing law for any legal action shall be exclusively in the State of Texas, [County Name] County.

18. Occupational Safety and Health

The Employee will adhere to Texas occupational safety and health requirements and assist in implementing workplace safety policies, maintaining OSHA logs, and supporting emergency procedures.

19. Compliance with Texas Employment Laws

The Employee will comply with all applicable Texas employment laws, including the Texas Payday Law, anti-discrimination statutes, data breach notification law, and whistleblower protections.

The Employee is expected to stay informed on relevant Texas employment regulations and engage in training as needed.

20. Amendments

This Agreement may be amended only by a written instrument signed by both parties.

21. Notice

All notices under this Agreement must be in writing and delivered by certified mail or personal delivery.

22. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Signature]

[Employer Printed Name]

[Employer Title]

[Employee Full Legal Name]

[Employee Signature]

[Employee Printed Name]