Texas executive assistant employment contract template

Texas Executive Assistant Employment Contract

This Texas Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between:

* [Employer Legal Name], a [State] [Entity Type], with its principal place of business at [Employer Address] (“Employer”), and

* [Executive Assistant Legal Name], residing at [Executive Assistant Address] (“Executive Assistant”).

Contact Information:

* Employer: [Employer Phone Number], [Employer Email Address]

* Executive Assistant: [Executive Assistant Phone Number], [Executive Assistant Email Address]

1. Position

* The Employer hereby employs the Executive Assistant, and the Executive Assistant hereby accepts employment with the Employer, as an Executive Assistant.

* The Executive Assistant will primarily support [Name of Executive(s) or Department].

* The Executive Assistant will report directly to [Name of Supervisor or Title].

2. Duties

* The Executive Assistant's core duties include, but are not limited to:

* Managing scheduling and calendars for executives.

* Coordinating meetings (internal/external, in-person/virtual).

* Making travel and accommodation arrangements.

* Complying with company travel policy.

* Expense reporting.

* Handling confidential correspondence.

* Preparing reports and presentations.

* Maintaining executive files.

* Conducting research.

* Screening calls and visitors.

* Supporting key projects.

* Assisting with event planning and logistics.

* Managing expense reimbursements.

* Tracking deadlines.

* Acting as a liaison between executives and staff/clients/vendors.

3. Work Location and Arrangement

* The Executive Assistant’s primary work location will be at [Address], Texas.

* Option A: Flexible Work/Remote Arrangement: The Executive Assistant may work remotely [Number] days per week.

* Option B: No Remote Work: The Executive Assistant is expected to work on-site full-time.

* Technology Requirements: The Executive Assistant is responsible for maintaining a secure internet connection and utilizing company-provided hardware and software, including VPN, if working remotely.

* Data Security: The Executive Assistant must adhere to all company data security policies, including encryption and the use of company devices.

* Compliance: The Executive Assistant must comply with all company policies, regardless of work location.

4. Employment Type and Hours

* This is a full-time employment position.

* The Executive Assistant’s standard work schedule is [Number] hours per week.

* Expected workdays/times are [Days of the Week], from [Start Time] to [End Time].

* The Executive Assistant is entitled to [Duration] for meal periods and [Duration] for rest periods, consistent with Texas and federal law.

* Option A: Overtime: Overtime work requires pre-approval from [Name of Supervisor or Title]. Overtime will be compensated at 1.5 times the regular hourly rate for non-exempt employees, consistent with the Fair Labor Standards Act (FLSA).

* Option B: Exempt Employee: The Executive Assistant is classified as an exempt employee and is not eligible for overtime pay.

* Timekeeping: The Executive Assistant is responsible for accurately recording their work hours using the company's timekeeping system.

5. Compensation

* Option A: Salary: The Executive Assistant’s base salary is [Dollar Amount] per year, payable [Frequency of Payment: Biweekly or Monthly].

* Option B: Hourly Wage: The Executive Assistant’s hourly wage is [Dollar Amount] per hour, payable [Frequency of Payment: Biweekly or Monthly].

* Method of Payment: Payment will be made via [Method of Payment: Direct Deposit or Check].

* Discretionary Bonus: The Executive Assistant may be eligible for a discretionary bonus, the amount and criteria of which will be determined by the Employer.

* Overtime Pay: Non-exempt employees will be paid overtime in accordance with Texas law.

* Expense Reimbursement: The Executive Assistant will be reimbursed for reasonable and necessary business expenses incurred in the performance of their duties, subject to company policy and with proper documentation.

6. Benefits

* The Executive Assistant will be eligible for the following benefits, subject to the terms and conditions of the applicable plans:

* Health Insurance: [Health Insurance Plan Options]

* Vision Insurance: [Vision Insurance Plan Options]

* Dental Insurance: [Dental Insurance Plan Options]

* Option A: Short-Term/Long-Term Disability Insurance: The company provides short-term and long-term disability insurance.

* Option B: No Disability Insurance: The company does not provide disability insurance.

* Paid Time Off (PTO): PTO will accrue at a rate of [Number] days per [Frequency: Month or Year].

* Sick Leave: [Number] days of sick leave per year. (Note: Texas does not mandate paid sick leave unless required by local ordinance).

* Holidays: The company observes the following paid holidays: [List of Holidays].

* Retirement Plan: Participation in the company’s 401(k) plan is available after [Duration] of employment.

* Option A: Commuter/Parking Allowance: The company provides a commuter/parking allowance of [Dollar Amount] per month.

* Option B: No Commuter/Parking Allowance: The company does not provide a commuter/parking allowance.

* Option A: Professional Development: The company will reimburse the Executive Assistant for reasonable professional development expenses, such as memberships in local administrative professional associations or relevant courses, up to [Dollar Amount] per year.

* Option B: No Professional Development: The company does not provide reimbursement for professional development expenses.

7. Confidentiality

* The Executive Assistant acknowledges that they will have access to confidential information of the Employer and its executives, including but not limited to: personal and professional information, business strategies, correspondence, personnel records, financials, trade secrets, and other sensitive data.

* The Executive Assistant agrees to comply with the Texas Uniform Trade Secrets Act (TUTSA) and to hold all such information in strict confidence.

* The Executive Assistant shall not disclose any confidential information to any third party without the prior written consent of the Employer.

* This confidentiality obligation shall continue during and after the termination of employment.

8. Intellectual Property

* All work product, research, presentations, or tools created by the Executive Assistant during their employment shall be the sole property of the Employer.

* The Executive Assistant agrees to assign all rights, title, and interest in such intellectual property to the Employer.

* The Executive Assistant shall disclose any third-party intellectual property used in the performance of their duties.

9. Non-Disclosure and Non-Solicitation

* The Executive Assistant agrees not to disclose any confidential information of the Employer to any third party.

* Option A: Non-Solicitation: During the term of employment and for a period of [Number] months following termination, the Executive Assistant shall not solicit any employees, customers, or vendors of the Employer.

* Option B: No Non-Solicitation: The Executive Assistant is not subject to a non-solicitation agreement.

* Option A: Non-Compete: The Executive Assistant agrees that during the term of employment and for a period of [Number] months immediately following termination of employment, they will not, directly or indirectly, engage in any business that competes with the Employer within a [Geographic Area: e.g., 50-mile radius of the Employer’s principal place of business]. This restriction applies only if confidential information is provided to the employee. This Non-Compete agreement is acknowledged to comply with Texas law.

* Option B: No Non-Compete: The Executive Assistant is not subject to a non-compete agreement.

10. Conflicts of Interest

* The Executive Assistant shall not engage in any unauthorized outside employment or activities that create a conflict of interest with the Employer.

* The Executive Assistant shall not accept any unauthorized gifts or benefits from vendors or other third parties.

11. Behavioral Standards

* The Executive Assistant is expected to maintain high behavioral standards, including:

* Punctuality and attendance.

* Professionalism in all correspondence and interactions.

* Adherence to the company’s dress code.

* Discretion in handling confidential information.

* Proactive communication regarding delays or issues.

* Safeguarding company property, including access badges, keys, and devices.

* Compliance with all company IT security, travel, and visitor policies.

12. Equal Employment Opportunity

* The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, disability, national origin, veteran status, pregnancy, or any other characteristic protected by Texas and federal law.

* The Employer is committed to maintaining a safe and inclusive work environment.

13. Training and Performance Reviews

* The Executive Assistant will be required to complete training on [List of Required Training Topics: e.g., calendar/software, document management, company proprietary systems, confidentiality compliance].

* The Executive Assistant will receive performance reviews [Frequency: e.g., annually or semi-annually], based on the following criteria: [List of Evaluation Criteria].

* Corrective action plans may be implemented if performance does not meet expectations.

14. Company Credit Card/Procurement Authority

* Option A: The Executive Assistant will be issued a company credit card with a spending limit of [Dollar Amount] for authorized business expenses.

* Option B: The Executive Assistant will not be issued a company credit card.

* Permissible expense categories include: [List of Permissible Expenses].

* The Executive Assistant is responsible for reconciling expenses and submitting them for approval.

15. Leave Procedures

* Requests for leave (PTO/sick/other) must be submitted to [Name of Supervisor or Title] in accordance with company policy.

* The Executive Assistant is expected to notify [Name of Supervisor or Title] as soon as possible in the event of an absence.

* The Executive Assistant is responsible for arranging coverage for their duties during periods of leave, as directed by their supervisor.

16. Termination

* This is an at-will employment relationship, meaning that either the Employer or the Executive Assistant may terminate the employment relationship at any time, with or without cause, subject to the notice requirements outlined below.

* Option A: Notice Period: The Executive Assistant is required to provide [Number] days’ written notice of resignation. The Employer is required to provide [Number] days' written notice of termination, unless terminated for cause.

* Option B: No Notice Period: No specific notice period is required for termination of employment.

* Grounds for Immediate Termination: The Employer may terminate the Executive Assistant’s employment immediately for cause, including but not limited to breach of confidentiality, gross misconduct, or failure to perform core Executive Assistant functions.

* Final Pay: Final pay will be provided in accordance with the Texas Payday Law.

* Return of Company Property: Upon termination, the Executive Assistant must return all company property, including devices, credentials, documents, and credit cards.

* Deletion of Confidential Data: The Executive Assistant must delete all confidential data from personal devices and accounts.

17. Post-Termination Duties

* The Executive Assistant agrees to cooperate with the Employer to ensure a smooth transition of their duties.

* The Executive Assistant’s obligations regarding confidentiality and non-disclosure shall continue after termination of employment.

* The Executive Assistant shall not use any proprietary information of the Employer after termination of employment.

18. Compliance with Laws

* The Employer complies with all applicable Texas and federal workplace regulations, including workers’ compensation insurance, unemployment insurance reporting, the Texas Payday Law, and workplace safety requirements (OSHA/Texas standards).

19. Dispute Resolution

* Any disputes arising out of or relating to this Agreement shall be resolved through good faith negotiation between the parties.

* Option A: Mediation/Arbitration: If negotiation is unsuccessful, the parties agree to submit the dispute to mediation/arbitration in [City], Texas, in accordance with the rules of the American Arbitration Association.

* Option B: No Mediation/Arbitration: Disputes will be resolved in the state and federal courts located in [County] County, Texas.

* Texas law shall govern the interpretation and enforcement of this Agreement.

20. Notification Procedures

* Any changes to the terms of employment will be communicated to the Executive Assistant in writing.

* The Executive Assistant should report any concerns or violations of company policy to [Contact Person/Department].

* The Employer complies with all applicable whistleblower protection laws.

21. Entire Agreement

* This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

22. Severability

* If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

23. Amendment

* This Agreement may be amended only by a written instrument signed by both parties.

24. Assignment

* This Agreement may not be assigned by the Executive Assistant without the prior written consent of the Employer.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

Date: [Date]

[Executive Assistant Legal Name]

Signature: ____________________________

Date: [Date]