Texas office assistant employment contract template

Texas Office Assistant Employment Contract

This Texas Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between:

[Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (“Employer”), and

[Employee Legal Name], residing at [Employee Address] (“Employee”).

Employer and Employee agree as follows:

1. Employment

• Option A: Employer hires Employee as a full-time Office Assistant.
• Option B: Employer hires Employee as a part-time Office Assistant.

2. Job Duties and Responsibilities

Employee shall perform the following duties, including but not limited to:

• Answering phones and managing correspondence.
• Scheduling appointments and meetings.
• Maintaining records and databases.
• Handling office supply inventory.
• Filing, data entry, document preparation, and formatting.
• Greeting visitors.
• Assisting with expense reports.
• Supporting basic bookkeeping tasks (if required).
• Fulfilling office compliance and administrative tasks as assigned.
• Providing support to various departments.
• Other duties as assigned.

3. Required Skills

• Proficiency in Microsoft Office Suite.
• Familiarity with Texas-based business forms and local filing procedures.
• Customer service skills.
• Organizational abilities.
• Ability to use [Specify other programs if applicable]

4. Reporting Structure

Employee shall report to [Supervisor Job Title].

5. Work Location

• Option A: Employee’s primary work location is [Employer Texas Office Address].
• Option B: Remote work is permitted according to Company Policy [Policy Number]. Remote work may be subject to modification per Texas practice and company policy.
• Accessibility Accommodations: [Specify any environmental or accessibility accommodations]

6. Employment Type and Work Hours

• Option A: This is a full-time position. Standard work hours are 40 hours per week, Monday through Friday, from [Start Time] to [End Time].
• Option B: This is a part-time position. Standard work hours are [Number] hours per week, [Days of the Week], from [Start Time] to [End Time].
• Employee will receive a [Number] minute unpaid meal break and [Number] paid rest breaks per day, consistent with Texas minimum standards.
• Overtime work requires prior authorization from [Supervisor Job Title]. Non-exempt employees will be compensated for overtime at a rate of one and one-half times their regular rate of pay, as required by the FLSA and Texas regulations.

7. Compensation

• Option A: Employee shall be paid an hourly wage of [Dollar Amount] per hour.
• Option B: Employee shall be paid an annual salary of [Dollar Amount], payable biweekly.
• Payment will be made via [Method of Payment: e.g., direct deposit].
• All applicable payroll deductions will be made in accordance with Texas law.
• Bonus/Commission Eligibility: Employee is/is not eligible for bonuses or commissions as determined by company policy. [Specify details if applicable].

8. Benefits

• Health Insurance: [Yes/No] If yes, details are outlined in the Employee Handbook.
• Dental Insurance: [Yes/No] If yes, details are outlined in the Employee Handbook.
• Vision Insurance: [Yes/No] If yes, details are outlined in the Employee Handbook.
• Retirement Plan (401(k)): [Yes/No] If yes, details are outlined in the Employee Handbook.
• Paid Time Off (PTO): Accrued according to company policy and Texas law.
• Vacation: [Number] days per year.
• Sick Leave: [Number] days per year.
• Family Leave: As compliant with company policy and any Texas-mandated leave.
• Holiday Schedule: According to the company's holiday schedule, which generally follows Texas norms. [Specify if different]
• Tuition Reimbursement: [Yes/No] [Specify details if applicable]
• Parking/Commuter Benefits: [Yes/No] [Specify details if applicable]
• Workers’ Compensation Insurance: Provided as required by Texas law.

9. Confidentiality

Employee shall maintain the confidentiality of all sensitive business documents, client information, personnel records, and internal communications. This obligation survives termination of employment.

10. Intellectual Property and Work Product

All documents, records, and forms created or maintained by Employee during the course of employment are the property of Employer.

11. Use of Technology

Employee shall use company computers, email systems, printers, and access electronic records responsibly and in accordance with company IT and data protection policies and Texas regulations concerning data privacy and breach reporting.

12. Conduct Standards

Employee shall maintain punctuality, adhere to the company dress code, communicate respectfully, comply with internal procedures, and adhere to Texas workplace safety rules.

13. Anti-Discrimination and Anti-Harassment

Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, or any other protected category under federal and Texas law.

14. Discipline Procedures

Disciplinary actions may include verbal warnings, written warnings, suspension, and termination. Grounds for immediate termination include theft, falsification of records, and breach of confidentiality. The employer will conduct a fair investigation before implementing any disciplinary action.

15. At-Will Employment

EMPLOYMENT WITH EMPLOYER IS AT-WILL. EITHER EMPLOYEE OR EMPLOYER MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, WITH OR WITHOUT CAUSE OR ADVANCE NOTICE, SUBJECT TO LEGAL OBLIGATIONS FOR FINAL WAGE PAYMENT AND EQUIPMENT RETURN.

16. Termination

• Resignation: Employee shall provide [Number] weeks’ written notice of resignation.
• Employer-Initiated Dismissal: Employer may terminate employment at any time, subject to applicable laws.
• Final Paycheck: Employee will receive their final paycheck within the timeframe required by the Texas Payday Law.
• PTO Payout: Accrued but unused PTO will be paid out according to company policy and Texas law. [Specify Policy]
• Return of Property: Employee shall return all keys, ID badges, records, and company equipment upon termination.
• Post-Employment Obligations: Obligations of confidentiality and non-disparagement survive termination.

17. Non-Compete/Non-Solicitation/Non-Disclosure

• Option A: Employee is not subject to a non-compete, non-solicitation, or non-disclosure agreement.
• Option B: Employee is subject to a separate Non-Compete/Non-Solicitation/Non-Disclosure Agreement, attached hereto as Exhibit A.
• [If Option B, Ensure agreement is narrowly tailored to Texas law, limited in duration and geographic scope, and necessary for legitimate business interests]

18. Performance Evaluation

Employee’s performance will be evaluated [Frequency, e.g., annually] based on [Criteria, e.g., quality of work, teamwork, communication skills]. Employee will receive feedback from [Supervisor Job Title].

19. Grievance and Dispute Resolution

Employee may report grievances or complaints to [HR Department/Designated Contact Person]. The employer will investigate and attempt to resolve the issue. If unresolved, disputes may be subject to [Arbitration/Mediation] as required by company policy, specifying Texas law and venue for any legal proceedings.

20. Employee Handbook and Policy Documents

Employee acknowledges receipt of the Employee Handbook and other policy documents. Compliance with these documents is a condition of employment and may be updated in accordance with Texas law and business practices.

21. Employment Eligibility Verification

Employee shall provide documentation to verify employment eligibility (I-9 process).

22. Background Check/Drug Testing

• Option A: Employment is contingent upon a satisfactory background check.
• Option B: Employment is contingent upon a satisfactory drug test.
• Option C: No background check or drug test is required.

23. Workplace Postings and Notifications

Employer will maintain compliance with all applicable state and federal workplace postings and notifications.

24. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior oral or written agreements relating to the employment of Employee.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________

Date: ____________________________