Tennessee office manager employment contract template

Tennessee Office Manager Employment Contract

This Tennessee Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], located at [Employer Address], with phone number [Employer Phone Number] and email address [Employer Email Address] ("Employer"), and [Employee Name], residing at [Employee Address], with phone number [Employee Phone Number] and email address [Employee Email Address] ("Employee").

1. Employment

• Option A: Employer hereby employs Employee as a full-time Office Manager.
• Option B: Employer agrees to employ Employee, and Employee accepts employment with Employer, subject to the terms and conditions set forth herein.

2. Position and Job Description

• The Employee's position is Office Manager.
• The Office Manager will be responsible for the following duties, specific to a Tennessee office environment:
  • Supervising administrative staff.
  • Coordinating office operations and supplies.
  • Managing communications (calls, correspondence).
  • Scheduling meetings and appointments.
  • Record keeping.
  • Document filing, including adherence to Tennessee data retention and disposal regulations.
  • Onboarding support.
  • Basic payroll processing.
  • Vendor/invoice management.
  • Facilities oversight.
  • Compliance documentation, including OSHA/Tennessee workplace safety, fire codes, and local building regulations.
  • Responsibility for workplace security protocols.

3. Reporting Structure

• Option A: The Employee will report directly to [Reporting Manager Name], [Reporting Manager Title].
• Option B: The Employee will oversee the following subordinate roles: [List of Subordinate Roles].

4. Work Location

• The primary work location will be at [Work Location Address], located within the state of Tennessee.
• Option A: The Employee is expected to be present on-site during regular business hours.
• Option B: Telework or flexible hours may be available subject to the Employer’s Telecommuting Policy and Tennessee wage and hour law. Details regarding commuting and parking: [Details of Commuting/Parking].

5. Work Schedule and Hours

• Employee's full-time status is defined as [Number] hours per week.
• The standard work schedule is [Days of the Week], from [Start Time] to [End Time].
• Option A: The Employee is eligible for overtime pay. Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over forty (40) in a workweek, as required by the Fair Labor Standards Act (FLSA) and Tennessee wage and hour laws.
• Option B: The Employee is not eligible for overtime pay due to their exempt status under the FLSA.
• Employee wages will be paid on a [Bi-weekly/Semi-monthly] basis in accordance with Tennessee law.

6. Compensation

• Option A: The Employee's annual salary will be [Dollar Amount].
• Option B: The Employee's hourly rate will be [Dollar Amount].
• Option A: The Employee is eligible for bonuses or commissions, as detailed in the Bonus/Commission Plan, contingent upon [Specific Goals or Criteria].
• Option B: The Employee is not eligible for bonuses or commissions.
• Pay frequency: [Bi-weekly/Semi-monthly].
• Method of payment: [Direct Deposit/Check].
• Option A: The Employee is eligible for wage review and potential increases at the Employer's discretion.
• Option B: Wage review and increases will occur [Frequency], contingent upon performance.
• Procedures for payroll error corrections will follow Tennessee statutes.

7. Benefits

• The Employee is eligible for the following benefits:
  • Health insurance: [Details of Health Insurance Plan].
  • Dental insurance: [Details of Dental Insurance Plan].
  • Vision insurance: [Details of Vision Insurance Plan].
  • Retirement plan: [Details of Retirement Plan (e.g., 401(k), SIMPLE IRA)].
  • Paid time off (PTO): [Number] days per year. This includes vacation and sick leave.
  • Paid holidays: [List of Observed Tennessee/Federal Holidays].
  • Family/medical leave: Subject to FMLA and any applicable Tennessee family care leave laws.
  • Jury duty/military service leave: In line with Tennessee law.
  • Option A: Professional development: [Details of professional development opportunities].
  • Option B: Administrative training opportunities: [Details of administrative training opportunities].

8. Expense Reimbursement

The Employee will be reimbursed for reasonable business expenses, including supplies, travel, or education, subject to prior approval and proper documentation, in accordance with Tennessee reimbursement laws. Details: [Details of Expense Reimbursement Policy].

9. Intellectual Property and Confidentiality

All intellectual property created by the Employee during the course of employment, including but not limited to client lists, business records, proprietary office systems, and company data, shall be the sole property of the Employer.

The Employee agrees to maintain the confidentiality of all proprietary information and to handle, store, and destroy such information securely, as mandated by Tennessee and federal law.

10. Non-Disclosure and Trade Secrets

The Employee agrees to protect the Employer's trade secrets, including administrative operations, business procedures, HR, and financial information, both during and after the term of employment.

The obligations of this section shall survive the termination of this Agreement.

11. Post-Employment Restrictions

• Option A: Non-Solicitation: The Employee agrees not to solicit the Employer's employees or vendors for a period of [Number] months following termination of employment.
• Option B: Non-Compete: The Employee agrees not to engage in any business activity that competes with the Employer's business within [Geographic Area] for a period of [Number] months following termination of employment. This restriction is subject to Tennessee statutes and will only be enforced if reasonable in scope, duration, and geographic limits, with explicit business justification.
• Option C: No Post-Employment Restrictions: There are no post-employment restrictions.

12. Conflict of Interest

The Employee agrees to disclose any potential conflicts of interest, particularly related to procurement, vendor negotiations, and staff supervision.

13. Behavioral and Ethical Standards

The Employee agrees to comply with all workplace policies, including those related to anti-fraud, anti-harassment/anti-discrimination (covering all protected Tennessee and federal categories—race, color, gender, age, religion, national origin, disability, pregnancy, genetic information, sexual orientation, etc.), equal employment opportunity, and respectful workplace expectations, and the Tennessee Human Rights Act.

14. Digital/Data Security and Privacy

The Employee agrees to comply with Tennessee-specific rules on handling and reporting breaches of personal/business information.

The Employee agrees to adhere to the Employer's policies regarding the use of company email, internet, and equipment.

15. At-Will Employment

• Option A: The employment relationship between the Employer and the Employee is "at-will," meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
  • Employee acknowledges and agrees that this employment is "at-will."
• Option B: This is not an at-will employment agreement; the term of employment is [Number] years, subject to renewal.

16. Termination

• Voluntary Resignation: The Employee must provide [Number] days' written notice of resignation. The Employee will assist in the transition of their duties as requested. Final payroll will be processed according to Tennessee law.
• Employer-Initiated Termination: The Employer may terminate the Employee's employment for cause, subject to applicable law. Final compensation will be provided according to Tennessee law.
• Layoffs/Job Restructuring: In the event of a layoff or job restructuring, the Employer will comply with Tennessee law.

17. Dispute Resolution

Any disputes or grievances arising out of or relating to this Agreement will be resolved through the following process:

• Internal Review/HR Meeting: The parties will first attempt to resolve the dispute through internal review and discussion with HR.
• Mediation/Arbitration: If internal resolution is unsuccessful, the parties will participate in [Mediation/Arbitration].

Jurisdiction and Choice of Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Tennessee.

18. Employer Obligations

The Employer will comply with Tennessee workers' compensation, unemployment insurance, workplace safety (including the Tennessee Occupational Safety and Health Act), and mandatory workplace postering and notices.

19. Recordkeeping

The Employer will maintain records in accordance with Tennessee state and local business/license requirements, including retention of personnel files.

The Employer will provide the Employee with required documents (wages, benefits, COBRA notices, unemployment info upon separation) as required by Tennessee law.

20. Employee Handbook

The Employee acknowledges receipt and understanding of the Employer's employee handbook, including Tennessee-specific office policies.

21. I-9 and E-Verify

The Employee will complete Form I-9 and E-Verify checks as required for Tennessee employers.

22. Disability Accommodation

The Employer will provide reasonable accommodations for disabilities in accordance with the ADA and the Tennessee Disability Act.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________