Tennessee executive assistant employment contract template

Tennessee Executive Assistant Employment Contract

This Tennessee Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State] [Business Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Position

The Employer hereby employs Employee as a full-time Executive Assistant, and Employee hereby accepts such employment.

• Option A: The Employee's job title is Executive Assistant to [Executive Name].
• Option B: The Employee's job title is Senior Executive Assistant.

Job Duties

Employee shall perform the following duties, subject to the direction of the Employer:

• Complex calendar and email management.
• High-volume call screening and message management.
• Meeting planning and coordination, including logistics and materials preparation.
• Travel arrangements, including booking, expense tracking, and itinerary management.
• Confidential document preparation and management.
• Composing and proofreading correspondence.
• Project tracking and follow-up.
• Managing executive communications, both internal and external.
• Handling sensitive information with discretion.
• Maintaining filing systems, both physical and digital.
• Event and conference logistics support.
• Client and vendor liaison.
• Gatekeeping for executive accessibility.
• Supporting HR, finance, or administrative functions as needed.
• Other duties as reasonably assigned by the Employer.

Required Skills

Employee must possess and maintain proficiency in the following software and technology:

• Advanced calendar platforms (Outlook/Google Calendar).
• Microsoft Office Suite (Word, Excel, PowerPoint).
• Document management systems [Specify System].
• Travel booking platforms [Specify Platform].
• Virtual meeting tools (e.g., Zoom, Teams).

Work Location

The primary work location for Employee shall be the Employer’s office located at [Employer Address].

• Option A: Employee may be permitted to work remotely on [Days of Week].
• Option B: Employee will be required to work on-site five days a week.
• Option C: Employer will reimburse for reasonable home office expenses up to [Dollar Amount], subject to Employer’s expense policy.

Employment Status and Hours

Employee's employment shall be full-time, with a minimum of 30 hours per week.

• Option A: Employee’s standard work hours are [Start Time] to [End Time], Monday through Friday.
• Option B: Employee may be required to work overtime as needed, subject to applicable Tennessee law.
• Option C: The parties agree that [list specific duties, e.g. after-hours availability, travel time] will be considered compensable time under Tennessee law.

Compensation

Employer shall pay Employee a salary of [Dollar Amount] per [Pay Period], payable [Payment Frequency].

• Option A: Employee is eligible for overtime pay at a rate of 1.5 times the regular hourly rate for all hours worked over 40 in a workweek, consistent with the FLSA and Tennessee wage and hour laws.
• Option B: Employee is not eligible for overtime pay due to their exempt status under the FLSA and Tennessee wage and hour laws.
• Option C: Employee may receive additional compensation for special projects or travel at a rate to be determined by the employer, if applicable.

Benefits

Employee shall be eligible for the following benefits, subject to the terms and conditions of Employer’s benefit plans:

• Medical, dental, and vision insurance.
• Life and disability insurance.
• 401(k) or other retirement plan.
• Paid time off (PTO) in accordance with Employer’s policy.
  • Details: Employee will accrue [Number] days of PTO per year.
  • Details: Unused PTO may/may not be carried over to the next year.
• Sick leave in accordance with Employer’s policy and Tennessee law.
  • Details: Employee will accrue [Number] days of sick leave per year.
• Tennessee state holidays.
• Reimbursement for job-related expenses, including travel and parking, subject to Employer’s expense policy.
• Professional development/training stipends of [Dollar Amount] per year.

Confidentiality

Employee acknowledges that they will have access to confidential information belonging to Employer, its executives, and its clients. Employee agrees to hold such information in strict confidence and not to disclose it to any third party, either during or after their employment with Employer. This obligation survives termination of this Agreement and is enforceable under Tennessee common law and the Tennessee Uniform Trade Secrets Act.

Intellectual Property

Any inventions, discoveries, writings, or other intellectual property created by Employee during their employment with Employer, relating to Employer’s business, shall be the sole property of Employer. Employee agrees to assign all rights to such intellectual property to Employer and to comply with the Tennessee Uniform Trade Secrets Act.

Professional Conduct

Employee agrees to maintain a professional demeanor and appearance at all times while representing the Employer. This includes adhering to the Employer's dress code [Specify Dress Code], and treating clients and colleagues with respect and courtesy. Employee will handle all executive communications with discretion and professionalism.

Compliance with Policies

Employee agrees to comply with all of Employer’s policies and procedures, including but not limited to IT security, mobile device usage, social media, attendance and punctuality. Employee also agrees to comply with all applicable Tennessee and federal laws, including anti-discrimination, equal employment opportunity, and harassment laws, including T.C.A. §§4-21-101 et seq.

Reporting Relationship

Employee will report directly to [Executive Name/Title].

• Option A: Employee is required to attend [Specify Meetings/Events].

Conflict of Interest

Employee agrees to disclose any potential conflicts of interest to Employer. Employee will not engage in any outside employment or business activities that conflict with Employer’s interests or interfere with their job duties. Any secondary employment requires the employer’s prior written approval.

Non-Solicitation and Non-Disparagement

• Option A: During the term of their employment and for a period of [Number] months following termination, Employee shall not solicit any employees or clients of Employer. This clause is limited to [Geographic Area].
• Option B: Employee agrees not to disparage Employer, its executives, or its products or services, either during or after their employment.

At-Will Employment

Employee’s employment with Employer is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to the terms of this Agreement and Tennessee law.

Termination

• Option A: Employer may terminate Employee’s employment for cause, including but not limited to: [List Reasons].
• Option B: Employee may resign by providing [Number] days’ written notice to Employer.
• Option C: Upon termination, Employee’s final paycheck will be issued in accordance with Tennessee Code §50-2-103.
• Option D: Upon termination, Employee shall return all Employer property and information, including fobs, laptops, and confidential materials. Employee will also certify the deletion or return of all digital data.

Workers' Compensation

Employee is covered by Tennessee's workers' compensation laws (T.C.A. §§50-6-101 et seq.) for work-related injuries or illnesses.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Tennessee.

Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved through [Negotiation/Mediation/Arbitration/Litigation] in [County Name] County, Tennessee.

Anti-Harassment and Non-Discrimination

Employer is committed to maintaining a workplace free from harassment and discrimination, in accordance with the Tennessee Human Rights Act. Any incidents of harassment or discrimination should be reported to [Designated Contact Person/Department]. Retaliation against any employee who reports such incidents is strictly prohibited.

Reasonable Accommodation

Employer will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and the Tennessee Disability Act.

Document Retention

Employee is responsible for maintaining accurate and complete records of their work on behalf of the organization and the executive. Upon separation from employment, the employee will transfer custody of these documents to the employer or designated representative.

Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

Amendment

This Agreement may be amended only by a written instrument signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Full Legal Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

Date: ____________________________

____________________________
[Employee Full Legal Name]

Date: ____________________________