Tennessee office assistant employment contract template

Tennessee Office Assistant Employment Contract

This Tennessee Office Assistant Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between:

• [Employer Legal Name], with its principal place of business at [Employer Address], hereinafter referred to as “Employer,”
  Phone: [Employer Phone], Email: [Employer Email]

and

• [Employee Legal Name], residing at [Employee Address], hereinafter referred to as “Employee.”
  Phone: [Employee Phone], Email: [Employee Email]

1. Employment

• This is a Tennessee full-time Office Assistant employment agreement.
• Option A: Employer hereby employs Employee as an Office Assistant.
• Option B: Employer intends to employ Employee as an Office Assistant, contingent upon successful completion of background check and drug screening.

2. Position and Duties

• Position: Office Assistant
• Work Site Address: [Work Site Address in Tennessee]
• Required Office Hours: [Days of the week], [Start Time] – [End Time] [Time Zone, e.g., CST]
  • Option A: Mandatory clock-in/clock-out procedures apply.
  • Option B: No mandatory clock-in/clock-out procedures apply.
• Paid Rest and Meal Breaks:
  • Option A: Employee is entitled to a [Number] minute paid rest break for every [Number] hours worked, and a [Number] minute unpaid meal break.
  • Option B: Employee is entitled to a [Number] minute paid rest break for every [Number] hours worked, and a [Number] minute paid meal break.
• Attendance and Punctuality Standards: Employee is expected to be punctual and maintain consistent attendance during the required office hours. Excessive tardiness or absenteeism may result in disciplinary action.
• Duties and Job Scope:
  • Answering multi-line phones and routing calls.
  • Managing physical and digital correspondence.
  • Maintaining appointment and meeting schedules.
  • Preparing and proofing documents.
  • Filing (including compliance with the employer’s document retention/destruction policies).
  • Handling mail and couriers.
  • Ordering supplies.
  • Managing office equipment.
  • Greeting and directing visitors.
  • Assisting with travel and event coordination.
  • Data entry into company software.
  • Maintaining confidential records.
  • Supporting compliance with workplace emergency procedures and OSHA office safety mandates.
  • Assisting with other duties as assigned by the office manager or designated supervisor.

3. Performance Standards

• Accuracy in all tasks performed.
• Effective communication with colleagues, clients, and visitors.
• Maintaining confidentiality of all sensitive information.
• Proficient use of office technology (copiers, fax, scanner, cloud storage).
• Providing inter-departmental support as needed.

4. Compliance

• Employee shall comply with all Employer policies and any relevant local, state, or federal regulatory/industry-specific frameworks.
  • Option A: Specific to the [Industry] Industry.
  • Option B: Employee shall adhere to the regulations of the [Regulatory Agency].

5. Employment Status

• Employee is classified as a full-time employee.
  • Option A: Full-time status is defined as [Number] hours per week.
  • Option B: Full-time status is defined according to Employer’s policy [Policy Number].
• Overtime Eligibility:
  • Option A: Employee is eligible for overtime pay at a rate of 1.5 times their regular hourly rate for all hours worked over 40 in a workweek. Overtime must be approved in advance by [Supervisor Title].
  • Option B: Employee is not eligible for overtime pay due to their exempt status.

6. Compensation

• Wage Basis: [Hourly/Salaried]; [Non-Exempt/Exempt]
• Hourly Base Rate (if applicable): [$ Amount] per hour.
• Overtime Calculation: At a rate of 1.5 times the regular hourly rate for all hours worked over 40 in a workweek.
• Pay Frequency: [Biweekly/Semi-monthly/Monthly]
• Method: [Direct Deposit/Check]
• Policy for Overtime/Compensatory Time: All overtime must be approved in advance by [Supervisor Title].
  • Option A: Compensatory time may be offered in lieu of overtime pay, subject to Employer policy.
  • Option B: Compensatory time is not offered.

7. Benefits

• Health, Dental, Vision Insurance:
  • Option A: Eligible on day one of employment.
  • Option B: Eligible after [Number] days of employment.
• Retirement Plan/401(k):
  • Option A: Eligible on day one of employment.
  • Option B: Eligible after [Number] days of employment.
• Paid Vacation Leave: [Number] days per year, accruing at a rate of [Accrual Rate].
• Paid Sick Leave: [Number] days per year.
• Paid Holidays: [List of Tennessee-recognized Holidays]
• Family/Medical Leave: Subject to FMLA requirements.
• Jury Duty and Military Leave: In accordance with Tennessee law.

8. Use of Personal Devices

• Employee may use personal mobile devices, email, and internet access for office tasks, subject to Employer’s acceptable use policies.
  • Option A: Employer may monitor Employee’s use of personal devices for business purposes.
  • Option B: Employee is prohibited from using personal devices to conduct business.
• Employee is prohibited from removing employer-owned confidential information off-premises without authorization.

9. Confidentiality

• Employee shall maintain confidentiality as to all client, personnel, and business information, in accordance with the Tennessee Uniform Trade Secrets Act.
  • Option A: Employee is required to sign a separate confidentiality agreement.
  • Option B: Confidentiality requirements are outlined in Employer's handbook.
• Document Retention and Destruction: Employee shall comply with Employer’s document retention and destruction policies.

10. Intellectual Property and Work Product Ownership

• Any templates, workflow documents, databases, or process manuals created in the course of employment belong to the Employer.

11. Outside Activities

• Employee is prohibited from engaging in outside consulting, employment, or business activity during working hours.
• Potential Conflict of Interest: Employee must disclose any potential conflict of interest.
  • Option A: Moonlighting requires prior written approval from [Supervisor Title].
  • Option B: Moonlighting is prohibited.

12. Behavior and Professional Conduct

• Employee shall comply with Employer’s code of conduct, dress code policy, anti-harassment and respectful workplace initiatives, social media guidelines.
• Workplace Safety: Prohibition on workplace violence and firearms in accordance with Tennessee law.
• Hospitality Protocols: Adherence to hospitality protocols when greeting visitors.

13. At-Will Employment

• Employment is at-will, as permitted by Tennessee law.
  • Option A: Voluntary Resignation: Employee must provide [Number] weeks’ written notice.
  • Option B: Involuntary Termination: May be immediate or with advance notice, in line with company policy.
  • Option C: Layoffs: Severance or final pay policy per Tennessee law.

14. Termination Procedures

• Upon termination, Employee must complete a company property return checklist.
• Final Wage Payment: Final wages will be paid no later than the next regular pay period or 21 days of termination, as required by Tennessee law.
• Post-Termination Obligations: Employee remains obligated to maintain confidentiality.

15. Non-Compete, Non-Solicitation, and Non-Disparagement

• Option A: Non-compete agreement applies, with a reasonable geographic scope of [Geographic Area] and temporal scope of [Number] months.
• Option B: Non-solicitation agreement applies, prohibiting solicitation of clients or employees for [Number] months.
• Option C: Non-disparagement provision applies.
• Option D: None of the above applies.

16. Compliance with Laws and Regulations

• Employee must complete Form I-9 and E-Verify for employment eligibility.
• Option A: Drug testing is required as part of office policy.
• Option B: Criminal background check is required in compliance with Tennessee law.

17. Equipment and Reimbursement

• Employer will provide standard office equipment, employer-owned devices (PCs, laptops, phones), and supplies.
• Reimbursement: Employee will be reimbursed for out-of-pocket expenses incurred for office duties, in accordance with Employer policy and IRS/Tennessee DOR rules.

18. Workplace Safety and Workers' Compensation

• Workplace safety/OSHA office compliance requirements apply.
• Employee is covered by workers’ compensation insurance pursuant to Tennessee statutes.

19. Equal Employment Opportunity

• Employer is an equal opportunity employer and does not discriminate based on race, color, religion, gender, national origin, age, disability, or any other protected category under applicable federal and Tennessee state law.
  • Option A: Whistleblower protections apply.
  • Option B: Whistleblower protections are governed by Employer's policy [Policy Number].

20. Supervision and Evaluation

• Employee’s supervisor is [Supervisor Name], [Supervisor Title].
• Performance evaluations will be conducted [Frequency, e.g., annually].

21. Dispute Resolution

• Any disputes shall be resolved through good faith negotiation, then [Mediation/Arbitration] in [Venue in Tennessee], applying Tennessee law.

22. Acknowledgement

• Employee acknowledges receipt of relevant company handbooks and internal policies.

23. Entire Agreement and Amendments

• This Agreement constitutes the entire agreement between the parties.
• Amendments must be in writing and signed by both parties.

24. Severability

• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• All items may be adjusted or excluded as reasonable for the individual office assistant position, seniority, office size, employer industry, or local Tennessee practices.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Legal Name]

Employee Signature