Oklahoma HR assistant employment contract template

Oklahoma HR Assistant Employment Contract

This Full-Time HR Assistant Employment Agreement is made and entered into as of [Effective Date], by and between [Employer Legal Name], a [State of Formation] [Entity Type], with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Name], residing at [Employee Address] (“Employee”).

1. Job Title and Reporting Structure

• The Employee is hired as a HR Assistant.
• The Employee will report directly to the [HR Manager Name], HR Manager/Director.
• The Employee will also be subject to the policies and chain of command established within the HR department.

2. Job Duties

• The Employee's duties include, but are not limited to:
  • Administering employee records.
  • Onboarding and offboarding processes.
  • Maintaining personnel files.
  • Supporting recruitment efforts.
  • Scheduling interviews.
  • Assisting with payroll and benefits administration.
  • Managing HRIS data entry and updates.
  • Ensuring compliance with federal and Oklahoma employment laws.
  • Supporting employee orientation and training materials.
  • Preparing documentation for compliance audits.
  • Assisting with workplace investigations.
  • Responding to routine employee HR inquiries.
  • Generating standard HR reports.

3. Use of Sensitive Personal Information (PII) and Confidentiality

• The Employee will have access to sensitive PII, including employee data, payroll information, and disciplinary matters.
• The Employee agrees to maintain strict confidentiality regarding all such information and to comply with all applicable privacy laws.

4. Work Location and Remote Work Policy

• The primary work location is the Employer's designated Oklahoma workspace at [Work Location Address].
• Option A: Hybrid/Remote work is permitted according to the company's remote work policy, which requires the secure handling of sensitive HR data, including compliance with data privacy laws and secure communications.
• Option B: Remote work is not permitted. All work must be performed at the designated work location.

5. Employment Type and Work Hours

• The position is full-time.
• Regular weekly hours are 40 hours/week.
• The work shift schedule is [Work Shift Schedule].
• Option A: In-person office presence is required [Number] days per week.
• Option B: Remote work is permitted according to the remote work policy.
• Overtime eligibility will be determined according to Oklahoma labor law and paid at 1.5 times the regular rate of pay for hours worked over 40 in a workweek.
• Break, meal, and rest periods will be provided as required by Oklahoma law.

6. Compensation

• Option A: The base salary is [Salary Amount] per year, paid [Pay Frequency] (e.g., bi-weekly).
• Option B: The hourly wage is [Hourly Wage] per hour, paid [Pay Frequency] (e.g., bi-weekly).
• Overtime rates will be paid as required by Oklahoma statute.
• Option A: Employee is eligible for a performance bonus based on criteria established by the company.
• Option B: Employee is not eligible for a performance bonus.

7. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:
  • Group health insurance.
  • Dental insurance.
  • Vision insurance.
  • Retirement/401(k) plan.
  • Paid Time Off (PTO): [PTO Accrual Rate].
  • Oklahoma-recognized holidays.
  • Sick leave: [Sick Leave Accrual Rate].
  • Family/medical leave (as required by FMLA).
  • Bereavement leave.
  • Jury duty leave.
  • Option A: Employee Assistance Program (EAP).
  • Option B: Professional development opportunities.

8. Professional Conduct

The Employee is expected to maintain professional conduct, including compliance with confidentiality, non-disclosure of sensitive employment actions, mandatory reporting of harassment or discrimination, and impartial treatment in HR processes.

9. At-Will Employment

• This is an at-will employment relationship. Either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable law.
• Option A: The company requests a two week notice period.
• Option B: There is no required notice period.
• Final paycheck will be provided according to Oklahoma statute.

10. Return of Property

Upon termination of employment, the Employee must immediately return all Employer property, including confidential HR files, company-issued devices, badges, and access credentials.

11. Conflict of Interest and Outside Employment

The Employee must avoid any conflict of interest and is prohibited from engaging in unauthorized dual employment or personal gain from HR information or hiring practices.

12. Intellectual Property (IP) and Work Product

All HR templates, forms, training materials, and documentation created by the Employee during their employment are the property of the Employer.

13. Confidentiality, Data Protection, and Record Retention

The Employee must comply with federal (FLSA, FMLA, ADA, Title VII) and Oklahoma state privacy and employment records retention laws.

14. Anti-Discrimination and Anti-Harassment Policy

The Employee must comply with all Oklahoma Civil Rights Act protections (race, color, creed, religion, gender, national origin, age, disability, genetic information, etc.), as well as federal statutes. The Employee has a duty to report any instances of discrimination or harassment.

15. Workplace Safety and Employee Wellness

The Employee will support OSHA workplace safety and employee mental health/wellness initiatives, including Oklahoma standards for workplace safety and mandated reporting of workplace injuries.

16. Non-Compete, Non-Solicitation, and Non-Disparagement

• Option A: (If applicable and legally compliant under Oklahoma law) The employee agrees not to solicit employees of the employer for a period of [Number] years following termination of employment.
• Option B: Employee agrees to not disparage the employer at any time.
• Option C: (If no non-compete clause is used) There is no non-compete clause associated with this agreement.

17. Dispute Resolution

Any disputes arising from this agreement shall be resolved through escalation within HR, followed by mediation. The laws of the State of Oklahoma shall govern this agreement, and venue for any legal action shall be in [County Name] County, Oklahoma.

Employee understands and agrees to comply with Oklahoma's workers' compensation law.

18. Acknowledgements and Representations

• The Employee agrees to complete Form I-9 (employment eligibility verification).
• The Employee consents to a background screening as permitted by Oklahoma law.
• The Employee acknowledges compliance with all applicable company, state, and federal policies relevant to HR positions.

19. Training and Certification

The Employee is expected to participate in HR compliance seminars, professional certification (e.g., SHRM, HRCI), and continuing education as deemed necessary by the employer.

20. Revisions to Company Policies

The Employer reserves the right to revise company policies and update this agreement as needed to comply with changing Oklahoma law or operational needs. The HR Assistant is responsible for disseminating and tracking updates for all company staff.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]

[Employer Representative Title]

[Employer Legal Name]

____________________________
[Employee Full Name]