Oklahoma accountant employment contract template

Oklahoma Accountant Employment Contract

This Oklahoma Accountant Employment Contract ("Agreement") is made and entered into as of [Date] by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

Position and Duties

• The Employer hereby employs the Employee as a full-time Accountant.
• The Employee's duties include, but are not limited to:
  • Option A: Preparing and analyzing financial records.
  • Option B: Bookkeeping and maintaining the general ledger.
  • Option C: Preparing and filing federal and Oklahoma state tax returns.
  • Option D: Managing accounts payable and receivable.
  • Option E: Preparing monthly, quarterly, and annual financial statements.
  • Option F: Reconciling bank statements.
  • Option G: Cost accounting and budget planning.
  • Option H: Internal controls oversight and audit preparation.
  • Option I: Ensuring compliance with GAAP and Oklahoma state financial regulations.
  • Option J: Participating in external or internal audits.
  • Option K: Periodic reporting to company officers and regulatory authorities as required under Oklahoma state law.

Licensure and Credentials

• Option A: The Employee must maintain an active and valid CPA license in Oklahoma.
• Option B: The Employer will [reimburse/not reimburse] Oklahoma Accountancy Board fees.
• Option C: The Employer will [support/not support] continuing education related to accounting.
• Option D: The Employee must notify the Employer immediately of any disciplinary actions or restrictions by the Oklahoma Accountancy Board.

Software and Data Security

• The Employee must be proficient in the following accounting software: [List Software].
• The Employee must adhere to data security standards for handling confidential financial and personal information under federal law (GLBA, SOX as applicable) and the Oklahoma Computer Crimes Act.
• The Employee must adhere to the Employer's policies for digital records management, document retention (per the Oklahoma Uniform Electronic Transactions Act), and safeguarding of sensitive information.

Work Location

• Option A: The primary work location is the Employer's designated site at [Address] in Oklahoma.
• Option B: Remote work options may be available subject to compliance with Oklahoma law regarding remote payroll, tax withholding, data privacy, and mandatory employer registration.

Hours of Work

• The Employee's employment is full-time, with standard weekly hours of [Number].
• Option A: The Employee is eligible for overtime pay in accordance with the Oklahoma Minimum Wage Act and the federal FLSA. Overtime will be paid at a rate of [Rate].
• Option B: The Employee is [exempt/non-exempt] from overtime pay.
• Meal and rest breaks will be provided as per company policy.

Compensation

• The Employee's base salary is [Amount] per [Year/Hour].
• The Employee will be paid [Frequency, e.g., bi-weekly] via [Method of Payment, e.g., direct deposit].
• Option A: The Employee is eligible for annual merit increases.
• Option B: The Employee is eligible for a bonus based on [Criteria].
• Option C: The Employee is eligible for commission or incentive plans tied to [Criteria].
• The Employer will reimburse business-related expenses according to company policy.

Benefits

• The Employee is eligible for the following benefits:
  • Option A: Health, dental, and vision insurance.
  • Option B: Life and disability insurance.
  • Option C: A 401(k) retirement plan.
  • Option D: Paid vacation and sick leave accrual at a rate of [Rate].
  • Option E: Paid time off for Oklahoma state-recognized holidays.
  • Option F: Professional development funding for accounting seminars or Oklahoma accountancy law updates up to [Amount] per year.
  • Option G: [Coverage/Reimbursement] for CPA exam fees or continuing education required by the Oklahoma Accountancy Board up to [Amount].

Reporting Structure

• The Employee will report directly to [Supervisor Title].
• The Employee will collaborate with [Departments/Individuals] on [Tasks].
• The Employee will provide reports on [Frequency] in the following format: [Format].
• The Employee [is/is not] authorized to represent the company to third parties such as tax authorities or auditors.

Confidentiality

• The Employee shall maintain the confidentiality of all company and client financial information, trade secrets, customer data, payroll, and proprietary processes, in accordance with the Oklahoma Uniform Trade Secrets Act.
• This confidentiality obligation survives termination of employment.

Intellectual Property

• All work product, accounting templates, software customizations, and financial models created or used during employment are the property of the Employer.

Compliance and Professional Conduct

• The Employee must adhere to the standards of the American Institute of Certified Public Accountants (AICPA), the Oklahoma Accountancy Board's Code of Professional Conduct, and company policies on fiscal responsibility, fraud prevention, and ethical behavior.
• The Employee must report any suspected irregularities to [Designated Person/Department].

Data Protection

• The Employee must comply with data protection measures required when handling clients’ or company’s personally identifiable information under federal law (GLBA, SOX as applies) and relevant Oklahoma statutes.
• The Employee must report any data breach immediately according to the Oklahoma Security Breach Notification Act.

Employment Status

• The Employee's employment is "at-will" and may be terminated by either party at any time, with or without cause.
• Option A: The Employee is required to provide [Number] days' notice of resignation.
• Option B: The Employer is required to provide [Number] days' notice of termination, except in cases of gross misconduct.
• Upon termination, the Employee must return all company property, accounting records, and confidential materials.

Post-Employment Obligations

• The Employee is prohibited from misusing confidential information after termination.
• Option A: The Employee is prohibited from soliciting the Employer’s clients or employees for a period of [Number] months following termination.
• Option B: Non-compete clause: For a period of [Number] months following termination, within a geographic area of [Area, e.g., Oklahoma City metro area], the Employee shall not engage in [Specific Activities]. This clause is compliant with Oklahoma’s non-compete law (Title 15, Section 217).

Anti-Discrimination

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, veteran status, or any other protected category under federal and Oklahoma Human Rights statutes.

Occupational Safety

• The Employee must comply with all applicable Oklahoma occupational safety rules and company health/safety protocols, including workstation ergonomics and handling of sensitive financial information.

Dispute Resolution

• Any disputes arising under this Agreement shall be resolved through internal complaint resolution, followed by [Mediation/Arbitration] in Oklahoma.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma. Venue for any legal action shall be in [County] County, Oklahoma.

Tax Withholding and Payroll Laws

• The Employer will comply with all applicable federal and Oklahoma tax withholding, wage payment, and payroll laws.

Workers' Compensation

• The Employee is eligible for workers' compensation per the Oklahoma Workers' Compensation Act.

Outside Employment

• The Employee must disclose and obtain prior written approval for any outside employment, board participation, or provision of accounting services to third parties to avoid conflicts of interest under Oklahoma Board of Accountancy rules.

Document Retention

• The Employer will adhere to document retention and destruction procedures in compliance with Oklahoma statutes for accounting and financial records.

Amendments

• The Employer reserves the right to amend this Agreement to comply with evolving Oklahoma law or regulatory guidance, with notification to the Employee.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Name]

Title: [Title]

[Employee Full Legal Name]

Signature:

Date: