Oklahoma receptionist employment contract template

Oklahoma Receptionist Employment Contract

This Oklahoma Receptionist Employment Contract (the "Agreement") is made and entered into as of this [Date] by and between [Employer Full Legal Name], located at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

• Employer Contact: [Employer Contact Name], [Employer Phone Number], [Employer Email]
• Employee Contact: [Employee Phone Number], [Employee Email]

1. Position and Responsibilities

The Employer hires the Employee as a full-time Receptionist.

• Option A: The Employee's primary duties include, but are not limited to:
  • Answering a multi-line phone system and directing calls.
  • Greeting visitors and maintaining a visitor log.
  • Maintaining the front desk and lobby areas in a neat and professional manner.
  • Coordinating office supplies and placing orders as needed.
  • Receiving, sorting, and distributing mail and packages.
  • Scheduling appointments and managing calendars for staff.
  • Maintaining confidentiality of sensitive business and visitor information.
  • Handling general inquiries from visitors and callers.
  • Basic document preparation, including photocopying, scanning, and faxing.
  • Supporting various office administrative tasks as assigned.
  • Operating and maintaining key office equipment (e.g., printer, copier, fax machine).
• Option B: The Employee will also be responsible for [Specific Additional Responsibilities].
• Option C: The Employee will be required to train new receptionists as needed.

2. Required Skills and Qualifications

• Option A: The Employee must possess the following skills:
  • Professional telephone etiquette and excellent communication skills.
  • Strong interpersonal abilities and a customer-service orientation.
  • Familiarity with office software (e.g., Microsoft Outlook, Word, Excel).
  • Ability to maintain a professional appearance and adhere to the Employer's dress code.
• Option B: The Employee must also possess [Specific Additional Skills, e.g., fluency in Spanish].
• Option C: The Employee must have [Number] years of experience in a receptionist role.

3. Supervision and Reporting

• Option A: The Employee will report directly to [Supervisor Name], whose title is [Supervisor Title].
• Option B: The Employee will follow the chain of command as follows: [Chain of Command Description].
• Option C: The Employee is responsible for immediately reporting any reception incidents, security concerns, or urgent issues to [Designated Person or Department].

4. Work Location and Attendance

• Option A: The Employee's primary work location is [Employer's Oklahoma Office Address].
• Option B: The Employee is expected to maintain consistent on-site attendance during regular business hours.
• Option C: Coverage during breaks and absences will be arranged as follows: [Procedure for Break and Absence Coverage]. The Employer may designate a backup receptionist or assign coverage to another employee.

5. Employment Type and Working Hours

• Option A: The Employee's position is full-time.
• Option B: The standard working hours are [Start Time] to [End Time], Monday through Friday.
• Option C: The Employee is expected to be punctual and adhere to the Employer's attendance policy.
• Option D: The Employee is entitled to rest and meal breaks in accordance with Oklahoma law.
  • Oklahoma law requires a 30-minute uninterrupted meal period for employees who work more than six (6) hours in a day.
• Option E: Overtime will be compensated in accordance with Oklahoma and federal wage and hour laws.

6. Compensation

• Option A: The Employee's annual salary is [Dollar Amount], payable [Frequency, e.g., bi-weekly].
• Option B: Alternatively, the Employee's hourly wage is [Dollar Amount], payable [Frequency, e.g., bi-weekly].
• Option C: The method of payment will be [Method of Payment, e.g., direct deposit].
• Option D: The payroll cycle runs from [Start Date] to [End Date].
• Option E: Overtime will be calculated at one and one-half times the Employee's regular rate of pay for all hours worked over 40 in a workweek.
• Option F: The Employee may be eligible for role-specific incentive pay, such as a [Description of Incentive Pay, e.g., reception bonus based on performance].

7. Benefits

• Option A: The Employee is eligible for the following benefits:
  • Health insurance: [Details of Health Insurance Plan]
  • Dental insurance: [Details of Dental Insurance Plan]
  • Vision insurance: [Details of Vision Insurance Plan]
  • Retirement plan: [Details of Retirement Plan and Eligibility]
  • Paid vacation: [Number] days per year, accruing according to company policy.
  • Paid sick leave: [Number] days per year, accruing according to company policy, compliant with Oklahoma law.
  • Paid holidays: [List of Paid Holidays]
  • Leave for jury duty and voting as required by Oklahoma statutes.
  • Professional development and cross-training opportunities relevant to the receptionist role (e.g., customer service workshops).
• Option B: Eligibility and enrollment processes for benefits are detailed in the Employee Handbook.

8. Confidentiality and Data Privacy

• Option A: The Employee agrees to maintain the confidentiality of all information acquired during employment, including but not limited to visitor sign-in information, internal meeting details, and the content of calls/communications and business records encountered at the front desk.
• Option B: The Employee will comply with all applicable data privacy laws and regulations.
• Option C: The employee is required to sign the company's confidentiality agreement: [Agreement Name/Document].

9. Office Security and Safety Compliance

• Option A: The Employee will adhere to all company and Oklahoma workplace safety protocols.
• Option B: The Employee will follow established front-desk emergency procedures.
• Option C: The Employee will report any suspicious visitors or activities to [Designated Person or Department].
• Option D: The Employee will familiarize themselves with fire evacuation routes and procedures.
• Option E: The Employee will report any workplace incidents or injuries as required by the Oklahoma Occupational Safety and Health Standards (OK OSHA).

10. Code of Conduct

• Option A: The Employee will maintain a professional demeanor at all times.
• Option B: The Employee will provide prompt and courteous service to all visitors and callers.
• Option C: The Employee will refrain from engaging in personal calls or visits during work hours, except in cases of emergency.
• Option D: The Employer maintains a strict policy against harassment, discrimination, and any violation of equal opportunity principles, in compliance with Oklahoma and federal law.
• Option E: The Employee will use company resources at the reception area appropriately and for authorized purposes only.

11. Attendance and Punctuality

• Option A: The Employee will adhere to the Employer's attendance and punctuality policy as outlined in the Employee Handbook.
• Option B: The Employee will notify [Designated Person or Department] as soon as possible in the event of an absence or tardiness, following the procedures outlined in the Employee Handbook.
• Option C: Unexcused absences or tardiness may result in disciplinary action.

12. Professional Appearance/Dress Code

• Option A: The Employee will maintain a professional appearance and adhere to the Employer's dress code, as outlined in the Employee Handbook.
• Option B: The dress code requires [Specific Dress Code Requirements].

13. Key Control and Security

• Option A: The Employee may be responsible for managing keys, restricted area access, and physical security devices (such as visitor badges).
• Option B: The Employee will follow all procedures related to key control and security protocols.

14. Intellectual Property

• Option A: The Employer owns all intellectual property created by the Employee during their employment, including call scripts, standardized communication templates, or process documents developed in the receptionist role.

15. At-Will Employment

• Option A: The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable Oklahoma statutes.
• Option B: In the event of voluntary resignation, the Employee is expected to provide [Number] weeks' notice.
• Option C: Upon termination, the Employee will return all company property, including badges, keys, and technology.
• Option D: Final pay will be issued in accordance with Oklahoma law.

16. Compliance with Oklahoma Law

• The Employer will maintain all required workplace posters and provide wage statements in compliance with the Oklahoma Department of Labor.
• The Employer will retain employee records as required by Oklahoma law.

17. Non-Compete and Non-Solicitation

• Option A: (If Applicable) Any non-compete or non-solicitation clauses must comply with Oklahoma's limited enforceability standards and be narrowly tailored.
• Option B: Due to Oklahoma law, the Employer acknowledges that non-compete agreements are generally not enforceable against non-managerial employees.
• Option C: The Employee is required to sign the company's non-compete and non-solicitation agreement: [Agreement Name/Document].

18. Drug-Free Workplace

• Option A: The Employer maintains a drug-free workplace policy in compliance with Oklahoma law.
• Option B: The Employee may be subject to drug and alcohol testing in accordance with the Employer's policy and Oklahoma law.
• Option C: The Employer will comply with Oklahoma laws regarding medical marijuana.

19. Mandatory Reporting

• The Employee is required to report any observed or suspected workplace harassment, discrimination, or legal violations to [Designated Person or Department] per Oklahoma statutes.

20. Dispute Resolution

• Option A: Any disputes arising from this Agreement will be resolved through internal complaint procedures and mediation before resorting to litigation.
• Option B: The venue for any legal action related to this Agreement will be [Oklahoma County, or other designated county], Oklahoma.
• Option C: This Agreement will be governed by the laws of the State of Oklahoma.

21. Workers' Compensation

• The Employee is covered by the Employer's workers' compensation insurance as required by the Oklahoma Workers' Compensation Commission.

22. OSHA and Occupational Safety

• The Employer will comply with all applicable OSHA and Oklahoma-specific occupational safety regulations relevant to the office environment.

23. Acknowledgement of Company Policies

• The Employee acknowledges receipt and understanding of the Employer's policies, including privacy, electronic monitoring, and other policies relevant to front-desk operations. [List Relevant Policies]

24. Training and Orientation

• The Employee will participate in training and orientation specific to receptionist duties, covering customer service, phone system use, and visitor management.

25. Amendment

• This Agreement may be amended according to Employer policy and changing Oklahoma statutory requirements.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name], [Employer Title]
(Employer)

____________________________
[Employee Full Legal Name]
(Employee)

Each term of this agreement has been reviewed and initialed by both parties for mutual understanding and compliance.

Employer Initials: __________
Employee Initials: __________