Oklahoma office assistant employment contract template

Oklahoma Full-Time Office Assistant Employment Agreement

This Oklahoma Full-Time Office Assistant Employment Agreement (the "Agreement") is made and entered into as of this [Date] by and between:

• [Employer Full Legal Name], a [State] [Entity Type] with its principal place of business located at [Employer Mailing Address] ("Employer"),
  • Phone Number: [Employer Phone Number]
  • Email: [Employer Email]
  and
• [Employee Full Legal Name], residing at [Employee Mailing Address] ("Employee").
  • Phone Number: [Employee Phone Number]
  • Email: [Employee Email]

1. Employment

• Option A: Employer hereby employs Employee as a full-time Office Assistant.
• Option B: Employer hereby employs Employee as a full-time Office Assistant, subject to a probationary period of [Number] days/weeks/months.

2. Job Duties

• Employee’s primary responsibilities will include, but are not limited to:
  • Office reception and call screening
  • Scheduling appointments and managing calendars
  • Filing and records management
  • Document preparation and editing
  • Ordering and maintaining office supplies
  • Data entry and database maintenance
  • Handling incoming and outgoing office mail
  • Assisting with invoice processing and expense reports
  • Basic bookkeeping tasks
  • Maintaining office equipment and coordinating repairs
  • Supporting team projects and administrative tasks
  • Other administrative tasks as assigned.

3. Supervision and Evaluation

• Employee will report directly to [Supervisor Full Legal Name], [Supervisor Title] in the [Department Name] Department.
• Employee's performance will be formally evaluated every [Number] months/year(s).
• Employee is required to attend all scheduled staff meetings and company trainings.

4. Work Location

• Option A: Employee's primary work location will be at Employer's office located at [Employer Oklahoma Office Address].
• Option B: Employee's primary work location will be at Employer's office located at [Employer Oklahoma Office Address], with occasional off-site assignments as required.
• Option C: Employee's primary work location will be at Employer's office located at [Employer Oklahoma Office Address], with the option for telework according to company policy.

• If telework is permitted:
  • Employer will [Provide/Not Provide] office supplies and equipment.
  • Employee must adhere to Employer's cybersecurity and document retention policies.

5. Employment Status and Work Hours

• Employee's employment status is full-time.
• Regular work hours are [Start Time] to [End Time], [Number] days per week, Monday through Friday.
• Employee is entitled to a [Number]-minute lunch break and [Number] short breaks throughout the day.
• Employee is expected to be punctual and report absences in advance according to company policy.

6. Compensation

• Option A: Employee will be paid an hourly rate of [Hourly Rate] per hour.
• Option B: Employee will be paid an annual salary of [Annual Salary], payable in [Frequency] installments.
• Pay dates are [Day] of each [Week/Month].
• Payment will be made via [Direct Deposit/Check].
• Overtime will be paid at a rate of one and one-half (1.5) times the regular rate of pay for all hours worked over forty (40) in a workweek, as required by Oklahoma and federal law.
• Employee is responsible for accurately tracking their work hours using [Time Tracking System].

7. Benefits

• Health Insurance: Employer [Provides/Does Not Provide] health insurance coverage. If provided, details are outlined in the benefits summary attached.
  • Eligibility requirements: [Eligibility Requirements].
  • Waiting period: [Waiting Period].
• Vision Insurance: Employer [Provides/Does Not Provide] vision insurance coverage. If provided, details are outlined in the benefits summary attached.
  • Eligibility requirements: [Eligibility Requirements].
  • Waiting period: [Waiting Period].
• Dental Insurance: Employer [Provides/Does Not Provide] dental insurance coverage. If provided, details are outlined in the benefits summary attached.
  • Eligibility requirements: [Eligibility Requirements].
  • Waiting period: [Waiting Period].
• Retirement Plan: Employer [Provides/Does Not Provide] a retirement plan, such as a 401(k) or SIMPLE IRA. If provided, details are outlined in the benefits summary attached.
  • Eligibility requirements: [Eligibility Requirements].
  • Waiting period: [Waiting Period].

• Paid Time Off (PTO):
  • Vacation: Employee will accrue vacation time at a rate of [Accrual Rate].
  • Sick Leave: Employee will accrue sick leave at a rate of [Accrual Rate], in accordance with Oklahoma law.
  • Holidays: Employee is entitled to [Number] paid holidays per year, including [List of Holidays].
  • Other leave: Bereavement, jury duty, and family/medical leave will be provided according to applicable Oklahoma and federal law and company policy.

8. Transportation and Professional Development

• Option A: Employee will receive a transportation/parking stipend of [Amount] per [Week/Month].
• Option B: Employer does not provide a transportation/parking stipend.
• Option C: Employee will be reimbursed for reasonable parking expenses with prior approval.

• Option A: Employer will provide [Description] for professional development opportunities.
• Option B: Employer may reimburse Employee for pre-approved skills training or certifications relevant to their position.
• Option C: No specific professional development is provided.

9. Workplace Conduct

• Employee is expected to maintain a professional demeanor, uphold confidentiality, and adhere to company policies regarding customer interaction, dress code, and use of office resources.
• Employee must comply with all internal and external communication guidelines.
• Employee is responsible for handling sensitive or personal data in compliance with applicable privacy laws.

10. Confidentiality

• Employee acknowledges that they will have access to confidential business information, customer data, and internal communications.
• Employee agrees to hold all such information in strict confidence and not to disclose it to any third party without Employer's prior written consent.
• Employee must comply with Employer's document handling and destruction policies and all applicable Oklahoma data breach and records retention laws.

11. Intellectual Property

• All work product and intellectual property created by Employee during the course of employment shall be the sole property of Employer.
• Option A: Employee must disclose any outside consulting or "moonlighting" activities that may conflict with their office assistant duties.
• Option B: Employee is not permitted to engage in outside consulting or "moonlighting" activities.

12. Use of Personal Devices and Social Media

• Option A: Employee is permitted to use personal devices for work purposes, subject to Employer's BYOD policy.
• Option B: Employee is not permitted to use personal devices for work purposes.

• Employee must adhere to Employer's social media policy and refrain from making any public statements that could harm Employer's reputation.

13. Non-Compete and Non-Solicitation

• Oklahoma law generally disfavors broad non-compete agreements.
• Option A: (If Applicable) Employee agrees not to solicit Employer's clients or employees for a period of [Number] [Months/Years] following termination of employment.
• Option B: (If Applicable) Employee agrees not to disclose or use Employer's trade secrets for any purpose following termination of employment.
• Option C: No non-compete or non-solicitation agreement is required.

14. At-Will Employment and Termination

• Employee's employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
• Option A: Employer may terminate Employee for cause, as defined by company policy.
• Option B: Employer may terminate Employee without cause.

• Option A: Upon termination, Employee is entitled to [Description] severance pay.
• Option B: Upon termination, Employee is not entitled to severance pay.

• Final paycheck will be issued in accordance with Oklahoma law.
• Employee is responsible for returning all office keys, access cards, files, and equipment upon termination.

15. Anti-Discrimination and Harassment

• Employer is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, age, disability, or any other protected characteristic under Oklahoma law.
• Employer prohibits workplace harassment of any kind.
• Employee is encouraged to report any incidents of discrimination or harassment to [Designated Contact/HR Department].

16. Workplace Safety

• Employer complies with all applicable OSHA workplace safety standards and Oklahoma labor safety rules.
• Employee is responsible for reporting any workplace injuries or hazards to [Designated Contact/Safety Officer].
• Employer provides workers’ compensation coverage as required by Oklahoma law.
• Employee is obligated to maintain a tidy and safe office environment.

17. Dispute Resolution

• The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiation and internal HR review.
• Option A: The parties agree to submit any unresolved disputes to mediation or arbitration in Oklahoma.
• Option B: Any legal action relating to this Agreement shall be brought in the state or federal courts located in [County Name] County, Oklahoma.

• This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma.

18. Entire Agreement and Amendments

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.
• This Agreement may be amended only in writing, signed by both parties.
• Employee acknowledges receipt of a fully executed copy of this Agreement.

19. Attachments

• The following documents are attached to and incorporated into this Agreement:
  • Job Description
  • Benefits Summary
  • Employee Handbook Acknowledgment
  • Confidentiality Addendum
  • Technology Use Guidelines

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________