Oklahoma executive assistant employment contract template

Oklahoma Full-Time Executive Assistant Employment Agreement

This Oklahoma Full-Time Executive Assistant Employment Agreement (the "Agreement") is made and entered into as of [Date of Execution] by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Legal Name], residing at [Employee Address] ("Employee"). The effective date of employment shall be [Effective Date].

Position and Responsibilities

Employee is hereby employed by Employer as a full-time Executive Assistant.

Option A: The Employee's responsibilities shall include, but not be limited to:

• Management of executive schedules and calendars.
• Coordination of travel and meetings.
• Handling of confidential information.
• Screening of calls and correspondence.
• Preparation and proofreading of reports and presentations.
• Project tracking.
• Event planning and logistics.
• Expense reporting and reimbursement management.
• Vendor and client liaison.
• Maintenance of filing systems.
• Oversight of office supplies and executive tasks as directed.

Option B: Detailed job description attached as Exhibit A and incorporated herein.

Qualifications and Skills

Employee represents and warrants that they possess the following qualifications and skills necessary for the position:

Option A:

• Proficiency in business communications.
• Advanced MS Office and virtual meeting software skills.
• Discretion and confidentiality.
• Prioritization capabilities.
• Professionalism in dealing with executives and stakeholders.

Option B: Other Requirements: [List other job requirements]

Full-Time Employment & Work Schedule

Employee's employment shall be full-time.

Option A: The standard work schedule shall be [Start Time] to [End Time], Monday through Friday.

Option B: The employee is expected to work 40 hours per week.

Option C: In-office attendance is required [Number] days per week. Remote/hybrid work policies are outlined in Exhibit B. Requests for flexible or remote work are subject to Employer approval according to company policy.

Compensation

Employee shall be compensated as follows:

Option A: Salary: Employee shall receive a salary of [Salary Amount] per [Pay Period].

Option B: Hourly Wage: Employee shall be paid an hourly wage of [Hourly Wage Amount].

Option C: Overtime: Employee is eligible for overtime pay in accordance with the Fair Labor Standards Act (FLSA) and Oklahoma state law. Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek.

Option D: Payment schedule: Pay will be issued [frequency] on [day].

Option E: Bonus: Employee may be eligible for a performance-based bonus as determined by Employer. The criteria and amount of any bonus will be outlined separately.

Benefits

Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health Insurance: [Health Insurance Details]
• Dental Insurance: [Dental Insurance Details]
• Vision Insurance: [Vision Insurance Details]
• 401(k) Plan: [401(k) Details]
• Paid Time Off (PTO): Employee will accrue PTO at a rate of [Accrual Rate]. The use of PTO is subject to Employer's PTO policy.
• Holiday Leave: Employee will be entitled to observe the following Oklahoma-recognized holidays: [List of Holidays]
• Sick Leave: [Sick Leave Policy]
• Other Benefits: [List Other Benefits, e.g., professional development courses, notary services reimbursement, mobile phone or travel stipends]

Reporting Structure

Employee will report directly to [Executive Name or Title]. Regular performance reviews will be conducted [Frequency].

Confidentiality and Data Protection

Employee acknowledges that they will have access to confidential and proprietary information of Employer, its clients, and its executives. Employee agrees to hold all such information in strict confidence and not to disclose it to any third party without Employer's prior written consent. This obligation shall survive the termination of this Agreement. Upon termination, the employee is responsible for the return or deletion of all confidential materials.

Intellectual Property

Any and all inventions, discoveries, writings, or other intellectual property created by Employee during the course of their employment shall be the sole and exclusive property of Employer.

Outside Employment

Employee agrees not to engage in any other employment or business activity that would create a conflict of interest with Employer.

Non-Compete/Non-Solicitation

Option A: Employee agrees to [Non-Compete Clause. Note: Non-compete agreements are enforceable in Oklahoma with reasonable geographic and temporal limits, however, non-solicitation or confidentiality agreements are strongly preferred for support staff.]

Option B: The parties agree to a Non-Solicitation Clause: Employee agrees not to solicit employees or clients of the Employer for [period] after the termination of employment.

Acceptable Use and IT/Data Security

Employee agrees to comply with Employer's acceptable use policy and data security policies regarding the use of email, calendar, cloud documents, and mobile devices.

Professional Standards

Employee agrees to maintain a professional demeanor and appearance at all times. Employee agrees to adhere to Employer's code of conduct and anti-harassment policy.

At-Will Employment

Employee's employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the requirements of Oklahoma law.

Option A: Notice requirement: Employer requires a [number] day notice of termination.

Option B: No notice requirement.

Upon termination, Employee shall return all Employer property and will receive their final wages in accordance with Oklahoma law.

Grievance and Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved through [Dispute Resolution Method, e.g., mediation, arbitration] in [County Name] County, Oklahoma. This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma.

Compliance with Laws

Employee agrees to comply with all applicable federal and Oklahoma employment laws, including, but not limited to, Title VII, the Americans with Disabilities Act (ADA), the Oklahoma Anti-Discrimination Act, the Oklahoma Standards for Workplace Drug and Alcohol Testing Act (if applicable), and workers' compensation laws.

Equal Opportunity Employment

Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic under federal or Oklahoma law.

Employment Eligibility Verification

Employee shall provide documentation necessary to verify their eligibility for employment in the United States as required by federal and Oklahoma law.

Record-Keeping

Employee is responsible for accurately maintaining time logs, receipts, calendars, and other records as required by Employer policy.

Integration Clause

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

Amendment

This Agreement may be amended only by a written instrument signed by both parties.

Additional Policies

Employee agrees to abide by the policies outlined in the employee handbook. The employer also [any additional role-specific policies, such as participation in professional development or administrative assistant association memberships, and scope for occasional after-hours or weekend work with corresponding compensation or compensatory time].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Name]

Title: [Employer Title]

Date: [Date]

[Employee Legal Name]

Signature: [Employee Signature]

Date: [Date]

Acknowledgment of Receipt of Policies:

Employee acknowledges receipt of the employee handbook and all referenced policies.

Signature: [Employee Signature]

Date: [Date]