Oklahoma office manager employment contract template

Oklahoma Office Manager Employment Contract

This Oklahoma Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date of Execution] by and between:

• [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Mailing Address], email address [Employer Email], and phone number [Employer Phone Number] (hereinafter "Employer"),
• and
• [Employee Full Legal Name], residing at [Employee Mailing Address], email address [Employee Email], and phone number [Employee Phone Number] (hereinafter "Employee").

1. Position

• The Employer hereby employs the Employee as an Office Manager.
• Core duties include managing office administrative functions, supervising support staff, coordinating scheduling and office workflow, handling vendor contracts and office supplies, managing records, processing mail and communications, maintaining compliance with internal policies and Oklahoma state/federal regulations, facilitating onboarding and training for office staff, overseeing payroll entry and approval consistent with Oklahoma Wage Payment Act, administering employee files in accordance with Oklahoma recordkeeping rules, and acting as the primary point of contact for office facility maintenance, work orders, and emergency procedures.

2. Authority & Approval Levels

• Option A: Employee's expense approval limit is [Dollar Amount] per transaction. Any expense exceeding this limit requires approval from [Supervisor Title].
• Option B: Employee is authorized to manage and disburse petty cash up to [Dollar Amount] per month, following established company procedures.
• Option C: Employee has access to confidential employee and business data and is required to adhere to all applicable Oklahoma privacy and data breach notification laws.

3. Reporting Structure

• Employee will report directly to [Supervisor Name], [Supervisor Title].
• Employee will work with the [Department Name] department(s) as needed.
• All internal communication protocols will follow the company's established guidelines.

4. Employment Location

• The primary employment location is the Employer's office located at [Office Address] in Oklahoma.
• Option A: On-site attendance is required.
• Option B: Remote work is permitted subject to company policy and management approval.
• Employee must comply with all Oklahoma and federal workplace safety standards.

5. Employment Type and Status

• This is a full-time employment position.
• The standard workweek is [Number] hours per week.
• Workdays are [List of Days of the Week] from [Start Time] to [End Time].
• Overtime will be compensated in accordance with Oklahoma law and the Fair Labor Standards Act (FLSA).
• Meal and rest breaks will be provided in accordance with company policy. (Note: Oklahoma does not mandate rest breaks).
• Employee must accurately record all work hours using the company's timekeeping system.

6. Compensation

• Option A: The annual salary is [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
• Option B: The hourly wage is [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
• Overtime will be paid at a rate of one and one-half (1.5) times the regular hourly rate for all hours worked over 40 in a workweek.
• Option A: Employee is eligible for a discretionary bonus based on company and individual performance. The terms of the bonus plan are subject to change at the Employer's discretion.
• Option B: There is no discretionary bonus associated with this position.
• Eligibility for cost-of-living or merit increases will be reviewed annually.
• Final wages will be paid within fourteen (14) days of termination of employment, as required by Oklahoma law.

7. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off (vacation, sick, and holiday leave) in accordance with company policy.
• Paid holidays: [List of Paid Holidays].
• Participation in the employer-sponsored [Retirement Plan Name].
• Reimbursement of work-related expenses, including mileage at the current IRS rate.
• Option A: Eligibility for professional training and continuing education related to office management.
• Option B: No eligibility for professional training and continuing education related to office management.

8. Confidentiality

• Employee shall maintain the confidentiality of all non-public company data, employee records, and financial records.
• Employee acknowledges and agrees to comply with the Oklahoma Computer Crimes Act, the Defend Trade Secrets Act (DTSA), and any applicable provisions of FERPA/HIPAA.
• Employee is responsible for reporting any suspected data breach in accordance with Oklahoma law.

9. Ownership of Work Materials

• All work materials, office processes, templates, and procedural manuals developed during employment are the sole property of the Employer.

10. Conflicts of Interest

• Employee shall not engage in any activity that creates a conflict of interest with the Employer.
• Employee shall not accept gifts or gratuities from vendors without prior written approval from the Employer.
• Employee must comply with the Employer's code of conduct and anti-fraud policy.
• Employee must report any suspected workplace misconduct to [Designated Contact Person/Department].

11. Employment at Will

• Employment with the Employer is "at will," meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws.

12. Termination

• Voluntary Resignation: Employee may resign by providing [Number] weeks written notice to the Employer. The Employer may waive the notice period.
• Termination for Cause: The Employer may terminate the Employee's employment for cause.
• Reduction in Force: The Employer may terminate the Employee's employment due to a reduction in force or other business reasons.
• Upon termination, the Employee will be paid all final wages in accordance with Oklahoma law.
• Continuation of benefits will be governed by applicable laws, including COBRA.

13. Return of Company Property

• Upon termination, the Employee must return all company property, including keys, records, computers, and access cards.
• The return must occur within [Number] days of the termination date.
• Deductions from final wages for unreturned or damaged property will be made only in accordance with Oklahoma law.

14. Anti-Discrimination

• The Employer is an equal opportunity employer and prohibits discrimination based on race, color, sex, religion, national origin, disability, age, genetic information, or veteran status, in accordance with Oklahoma and federal law.
• The Employer maintains a zero-tolerance policy against harassment.
• Employee should report any incidents of discrimination or harassment to [Designated Contact Person/Department].

15. Workplace Safety

• Employee must comply with all relevant Oklahoma and federal workplace safety requirements, including reporting work-related injuries.
• Employee must adhere to OSHA standards and the Employer's emergency evacuation procedures.

16. Post-Employment Restrictions

• Employee acknowledges that Oklahoma law generally disfavors non-compete agreements.
• Employee agrees not to solicit employees or customers of the Employer for a period of [Number] months following termination of employment.
• Employee shall maintain the confidentiality of the Employer's trade secrets and confidential information indefinitely.

17. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through good-faith internal discussion, then mediation.
• If mediation is unsuccessful, the parties agree to binding arbitration/litigation in the courts of Oklahoma County, Oklahoma.
• This Agreement shall be governed by the laws of the State of Oklahoma.

18. Mandatory Notices

• Employee acknowledges receipt of the required wage notice disclosure under Oklahoma law.
• Option A: Employee acknowledges receipt of the Employer's "Workplace Drug and Alcohol Testing Act" policy.
• Option B: No workplace drug and alcohol testing policy exists.

19. Entire Agreement

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof.

20. Acknowledgment

• The employee acknowledges that they have received and understood the employee handbook and all referenced policies within this contract.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]
[Employer Representative Title]
[Employer Full Legal Name]

Date: ______________________

____________________________
[Employee Full Legal Name]

Date: ______________________