Oklahoma graphic designer employment contract template

Oklahoma Graphic Designer Employment Contract

This Oklahoma Graphic Designer Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], a [State of Incorporation] corporation, with its principal place of business at [Employer Address] (“Employer”), and [Employee Legal Name], residing at [Employee Address] (“Employee”).

1. Position

Option A: The Employer hereby employs the Employee as a Graphic Designer.

Option B: The Employee will perform the duties of Graphic Designer, as described below and as otherwise assigned by the Employer.

Job Duties:

• Creation, revision, and delivery of digital and print design materials (including logos, product packaging, marketing collateral, social media graphics, infographics, web design assets, and client branding kits).
• Coordination with marketing, sales, or product teams.
• Participation in client meetings or creative briefs.
• Adherence to brand identity standards.
• Proficiency in industry-standard software (e.g., Adobe Creative Suite, Figma, or other agreed-upon tools: [List Software]).
• Ensuring original design work.
• Adhering to creative direction.
• Integrating constructive feedback.
• Maintaining organized digital asset libraries.
• Contributing to company style guides.

Reporting Structure: The Employee will report to [Supervisor Name], [Supervisor Title].

Project Updates/Reviews: Project updates will be provided [Frequency] via [Method].

2. Work Location

Option A: The Employee’s primary work location will be at [Employer Address], Oklahoma.

Option B: The Employee’s primary work location will be remote, within the state of Oklahoma.

Remote Work Policies:

• Employee must comply with all Oklahoma state tax and employer compliance requirements.
• Company-provided equipment: [List Equipment].
• Hardware/software security requirements: [Describe Requirements].
• File backup and collaboration protocols: [Describe Protocols].
• Reimbursement procedures for approved work-from-home expenses: [Describe Procedures].

Option C: Hybrid. The employee will work [Number] days in office at [Employer Address] and [Number] days remotely.

3. Employment Type and Work Hours

Full-time: This is a full-time employment position.

Weekly Work Hours: Employee shall work approximately [Number] hours per week.

Core Business Hours: [Specify Core Hours, if any].

Flexible Scheduling: [Describe Flexible Scheduling Options, if any].

Meal and Rest Breaks: Employee is entitled to meal and rest breaks as required by Oklahoma law.

Overtime: [Exempt/Non-Exempt]. If non-exempt, overtime will be paid at 1.5 times the regular rate for hours worked over 40 in a workweek, as required by FLSA and Oklahoma law.

4. Compensation

Option A: Annual Salary: The Employee’s gross annual salary will be [Amount], payable [Frequency] in accordance with Oklahoma payday statutes.

Option B: Hourly Wage: The Employee’s hourly wage will be [Amount], payable [Frequency] in accordance with Oklahoma payday statutes.

Overtime Eligibility/Payment: [Describe Overtime Payment Details, if applicable].

Bonuses/Commissions: Employee may be eligible for project-based bonuses or commissions for client work as determined by the Employer. [Describe Bonus/Commission Structure].

Expense Reimbursement: The Employer will reimburse the Employee for reasonable and necessary business expenses, including printing costs for client proofs, upon submission of proper documentation. [Describe Reimbursement Procedures].

5. Benefits

Health Insurance: [Describe Health Insurance Options].

Dental Insurance: [Describe Dental Insurance Options].

Vision Insurance: [Describe Vision Insurance Options].

Life Insurance: [Describe Life Insurance Options].

Oklahoma State-Mandated Leave: Employee is eligible for Oklahoma state-mandated leave such as jury duty, military leave, or voting leave.

Company-Paid Holidays: [List Holidays].

Paid Vacation: [Describe Vacation Policy, including accrual and carryover].

Sick Leave: [Describe Sick Leave Policy, including accrual and carryover].

401(k) or Retirement Plans: [Describe Retirement Plan Options].

Continuing Education/Professional Development: The Employer may provide support for continuing education or professional development related to design skills. [Describe Support].

Wellness Programs: [Describe Wellness Programs, if any].

6. Intellectual Property

Ownership: All graphic design creations, source files, sketches, iterations, fonts (if custom-created), and related deliverables developed in the scope of employment are the property of the Employer.

Licensing Rights: The Employer owns all licensing rights to the Employee's design work.

Third-Party Assets: Use of open-source or third-party assets requires pre-approval and accurate recordkeeping. [Describe Approval Process].

Prohibition on Unlicensed Artwork: The Employee is prohibited from using unlicensed artwork or fonts in commission work.

7. Freelance/Outside Design Work

Option A: Prohibited: The Employee is prohibited from engaging in any freelance or outside design work.

Option B: Conditionally Allowed: The Employee may engage in freelance or outside design work with the Employer’s written consent, provided it does not create a conflict of interest or misuse company resources. [Describe Consent Process].

Design Competitions/Personal Art Sales: [Describe Regulations, if any].

8. Confidentiality and Non-Disclosure

Confidential Information: The Employee agrees to hold confidential client branding strategies, new product graphics pre-launch, proprietary design methodologies, advertising campaign details, client lists, internal feedback, and all confidential creative materials.

Survival: The obligations under this clause shall survive the termination of this Agreement.

9. Client Relationships

Client Contacts: The Employer owns all client contacts.

Client Representation: The Employee must adhere to company procedures for representing the brand in client meetings.

Solicitation of Clients: Employee is prohibited from directly soliciting Employer's established clients for graphic design services, in accordance with Oklahoma law.

10. Non-Compete

Oklahoma law only enforces non-solicitation of employees or direct solicitation of company clients (not a general ban on working in the field).

The Employee agrees not to directly solicit Employer's established clients for graphic design services for a period of [Number] months following the termination of this agreement.

11. Professional Standards

Compliance with Company Policies: The Employee agrees to comply with the Employer’s acceptable use and IT security policies.

Client and Team Communication: The Employee agrees to adhere to standards for client and team communication.

Design Reviews/Feedback Sessions: The Employee agrees to participate in design reviews and professional feedback sessions.

Copyright/Trademark Infringement Avoidance: The Employee agrees to avoid copyright and trademark infringement.

Anti-Plagiarism: The Employee commits to anti-plagiarism.

12. At-Will Employment

At-Will Employment: This is an at-will employment relationship, and either party may terminate the employment relationship at any time, with or without cause.

Notice Period: [Specify Required Notice Period, if any].

Return of Equipment and Files: Upon termination, the Employee must return all company equipment and design files.

Final Pay: Final pay will be calculated and paid in accordance with Oklahoma law.

Reference Provisions: [Describe Agreed Reference Provisions, if any].

13. Anti-Discrimination

Equal Opportunity: The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or genetic information.

Harassment Prevention: The Employer maintains a policy prohibiting harassment and has procedures for reporting and investigating complaints.

14. Occupational Safety

OSHA Compliance: The Employer complies with OSHA occupational safety requirements.

Workers’ Compensation: The Employee is covered by the Employer’s Oklahoma workers’ compensation insurance policy.

15. Dispute Resolution

Internal Resolution: The parties agree to attempt to resolve any disputes internally.

Mediation/Arbitration: The parties may agree to voluntary mediation/arbitration in Oklahoma.

Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma. The exclusive venue for any legal action arising out of this Agreement shall be in [County Name] County, Oklahoma.

16. Wage Payment and Deductions

Compliance: The Employer will comply with Oklahoma wage payment and wage deduction laws.

Deduction Authorization: [Describe Deduction Authorization for Lost Equipment or Property, if applicable].

17. Tax Withholding

Withholding: The Employer will withhold all applicable taxes from the Employee’s wages.

Required Forms: The Employee will complete IRS Form W-4 and Oklahoma tax forms upon hire.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________

Date: ____________________________