Mississippi HR generalist employment contract template

Mississippi HR Generalist Employment Contract

This is a full-time employment agreement between:

• [Employer Legal Name], a [State of Incorporation/Formation] entity with its principal place of business at [Employer Address] (hereinafter "Employer"), and
• [Employee Legal Name], residing at [Employee Address] (hereinafter "Employee").

Effective Date: [Date]

1. Position

• Option A: HR Generalist
• Option B: Senior HR Generalist
• Option C: Other (specify): [Position Title]

Full-time Employment. Employee is hired as a full-time employee.

2. Job Description

The Employee's primary responsibilities include, but are not limited to:

• Recruitment and onboarding of new employees.
• Employee relations and conflict resolution.
• Handling employee disciplinary matters, including investigations and documentation.
• Maintenance of personnel records in compliance with Mississippi law.
• Benefits administration, including enrollment, changes, and terminations.
• Payroll processing and compliance.
• HRIS system oversight and data management.
• Policy development and enforcement.
• EEO reporting and compliance.
• Performance management support.
• Training and development coordination.
• Workplace safety initiatives, including compliance with Mississippi Workers’ Compensation and OSHA standards.
• Investigation and resolution of employee complaints in accordance with Mississippi and federal law.

3. Reporting

• The Employee will report to: [Supervisor Title].
• Department Structure: [Description of Department Structure]
• Key Internal Contacts: [List of Key Internal Contacts]
• External Vendor Interaction: [Description of External Vendor Interaction]
• Coordination with Payroll and Benefits Administrators: Employee will coordinate with payroll and benefits administrators to ensure accurate and timely processing of employee information.

4. Work Location

• Option A: The primary work location is [Employer Address], located in Mississippi.
• Option B: Remote/Hybrid Work Policy: [Description of Remote/Hybrid Work Policy]. On-site presence may be required for certain HR functions.
• Business Travel: [Description of Business Travel Obligations within Mississippi, if any].

5. Work Hours

• Standard work hours are [Number] hours per week, [Days of the week], from [Start Time] to [End Time].
• On-Call/Overtime Expectations: [Description of On-Call/Overtime Expectations]
• Time Tracking: [Description of Time Tracking Procedures]
• Compliance with Mississippi Wage and Hour Law: All work hours and compensation will comply with Mississippi wage and hour laws, including break policies and shift differentials as applicable.

6. Compensation

• Option A: Base Salary: [Dollar Amount] per year, payable [Payment Frequency].
• Option B: Hourly Rate: [Dollar Amount] per hour, payable [Payment Frequency].
• Overtime Eligibility: [Description of Overtime Eligibility and Rate]
• Bonuses/Merit Increases: [Description of Bonuses/Merit Increases and HR KPIs]
• Incentive Plans: [Description of Eligibility for Incentive Plans, if applicable]
• Salary Review/Adjustment: [Description of Salary Review/Adjustment Process]

7. Benefits

• Group Health Insurance: [Description of Group Health Insurance]
• Dental Insurance: [Description of Dental Insurance]
• Vision Insurance: [Description of Vision Insurance]
• 401(k) or Other Retirement Plans: [Description of 401(k) or Other Retirement Plans]
• Paid Time Off (PTO): [Description of Vacation, Sick Leave, and Personal Days, compliant with Mississippi law]
• Holidays: [List of Observed State and Federal Holidays]
• FMLA or Applicable Leave Policies: [Description of FMLA or Applicable Leave Policies]
• Tuition Reimbursement: [Description of Eligibility for Tuition Reimbursement]
• EAP Access: [Description of EAP Access]
• Mississippi-Specific Wellness/Safety Programs: [Description of Mississippi-Specific Wellness/Safety Programs, if any]

8. Statutory Deductions

• Federal and Mississippi tax withholdings will be deducted in accordance with applicable law. Employer will report and remit all required withholdings.
• Workers’ Compensation Insurance: Employer will maintain mandatory workers’ compensation insurance as required by Mississippi Code Title 71.

9. Confidentiality

• Employee agrees to maintain the confidentiality of sensitive employee and company information, medical records (HIPAA/privacy compliance), proprietary HR policies, and investigation materials, both during and after employment.

10. Ownership of Work Product

• All HR documentation, records, policy manuals, training materials, and related work products created during employment are the property of the Employer and must be returned upon separation.

11. Compliance with Laws

• Employee agrees to comply with all applicable federal (EEOC, ADA, FLSA, FMLA) and Mississippi state laws and regulations, including Mississippi anti-discrimination statutes, right-to-work provisions, and the Mississippi Employment Protection Act (E-Verify).

12. Non-Solicitation and Non-Disclosure

• Employee acknowledges the sensitive nature of their access to confidential employee and business data.
• Non-Compete: [Description of Non-Compete Provisions, if any, with reasonable geographic and temporal scope tailored to protect sensitive HR-related interests, keeping in mind Mississippi's disfavor of non-compete agreements.]

13. Ethical Conduct

• Employee agrees to maintain ethical conduct, professionalism, and compliance with anti-discrimination, anti-harassment, and workplace safety and health policies.
• Reporting Violations: Employee will report policy violations or grievances in accordance with employer procedures, referencing Mississippi whistleblower protections.

14. Training Requirements

• Employee will participate in compliance seminars, ongoing professional development, and maintain required certifications (such as SHRM or HRCI).
• Acknowledgment of Employer Policies: Employee acknowledges employer policies as required under Mississippi employment law.

15. At-Will Employment

• This is an at-will employment relationship, meaning that either the Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
• Mississippi's Legal Standard for At-Will Termination: Acknowledgment of Mississippi's legal standard for at-will employment.
• Absence of Implied Contracts: This agreement supersedes any prior oral or implied agreements.
• Resignation: Employee must provide [Number] days written notice of resignation.
• Termination for Cause: [Description of Termination for Cause Conditions]
• Layoffs: [Description of Layoff Procedures]
• Notice and Severance: [Description of Notice and Severance Procedures, if any]
• COBRA: Employee will be provided with COBRA continuation information upon termination.
• Final Pay: Employee will receive final pay in a timely manner as required by Mississippi Code Section 71-1-35.
• Return of Property: Employee must return all employer property upon separation.

16. Dispute Resolution

• Internal Complaint Resolution: Parties agree to attempt to resolve disputes through internal complaint resolution procedures before resorting to legal action.
• Mediation: [Description of Mediation Process, if any]
• Governing Law: This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi.
• Jurisdiction: Any legal action arising out of this agreement shall be brought in the state and federal courts located in Mississippi.
• Attorney Fees: [Description of Attorney Fees Provisions]
• Injunctive Remedies: Employer may seek injunctive relief for breach of confidentiality or restrictive covenants.

17. Background Checks & Employment Eligibility

• Employee agrees to comply with Mississippi-specific background check, drug testing, and employment eligibility rules.
• Adherence to Mississippi-Mandated Posters: Employer will adhere to state-mandated posters and workplace notices.
• Reporting to Mississippi Department of Employment Security: Employer will comply with required reporting to the Mississippi Department of Employment Security or other agencies.

18. Equal Opportunity & Affirmative Action

• Employer affirms adherence to diversity, equal opportunity, and affirmative action requirements as applicable to Mississippi employers.
• Recordkeeping: Employer will maintain recordkeeping obligations in accordance with Mississippi statutes and federal regulations governing employee and applicant files.

19. Business Expenses

• Reimbursement of Business Expenses: [Description of Policy for Reimbursement of Business Expenses]
• Company Equipment: [Description of Policy for Use of Company Equipment]
• Professional Dues: [Description of Policy for Reimbursement of Professional Association Dues]
• Mileage Reimbursement: [Description of Policy for Mileage Reimbursement for Intra-State Travel]

20. Health Policies

• [Description of Requirements Related to Vaccination, Communicable Disease Protocols, or Other Health Policies as Relevant to Mississippi Public Health Guidance]

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.

____________________________

[Employer Representative Name], [Employer Representative Title]

____________________________

[Employee Legal Name]