Mississippi receptionist employment contract template

Mississippi Receptionist Employment Contract

This Mississippi Receptionist Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between [Employer Name], located at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position:

The Employer hires the Employee as a full-time Receptionist.

2. Duties and Responsibilities:

The Employee's responsibilities include, but are not limited to:

• Answering and routing incoming calls using a multi-line telephone system.
• Greeting and registering visitors, maintaining a visitor log in compliance with company security protocols.
• Managing scheduling and appointment calendars.
• Receiving and distributing mail and packages.
• Performing clerical and administrative support, including filing, photocopying, and maintaining office supplies inventory.
• Maintaining the cleanliness of the lobby and entrance area in compliance with Mississippi public safety standards.

Professionalism:

• Maintaining a professional dress code as specified by the company.
• Being punctual and adhering to office access procedures.
• Conducting oneself professionally when representing the company to guests and outside contacts.

Reporting Structure:

• Option A: Reports to the Office Manager.
• Option B: Reports to the Administrative Supervisor.

Escalation:

• Following the chain of command for escalating visitor or safety issues.
• Adhering to protocols for handling emergencies, safety incidents, or suspicious activity.

3. Work Location:

The primary work location is the Employer's business premises located at [Office Address] in Mississippi.

• Option A: The standard office hours are [Start Time] to [End Time], Monday through Friday.
• Option B: Remote work is generally not applicable to this position, except in temporary situations authorized for health, weather, or emergency reasons.

4. Employment Type:

The Employee is hired as a full-time employee under Mississippi law.

The regular work week consists of [Number] hours.

• Option A: Assigned breaks and meal periods will be provided in accordance with Company policy. Mississippi law does not mandate breaks.
• Option B: Overtime work may be required from time to time. Overtime pay will be calculated in accordance with the Fair Labor Standards Act (FLSA) and Mississippi state overtime provisions.

5. Compensation:

• Option A: The Employee’s hourly wage is [Dollar Amount] per hour.
• Option B: The Employee’s annual salary is [Dollar Amount].

Payment Frequency:

• Option A: Bi-weekly.
• Option B: Monthly.

Method of Payment:

• Option A: Direct deposit.
• Option B: Check.

Overtime:

Overtime eligible and paid at a rate of 1.5 times the regular hourly rate for hours worked over 40 in a workweek, per FLSA and Mississippi regulations.

Incentives:

• Option A: Performance-based incentives may be offered at the Employer’s discretion.
• Option B: Attendance incentives may be offered at the Employer’s discretion.
• Option C: No incentives are offered.

6. Benefits:

The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans and Mississippi law:

• Option A: Health insurance.
• Option B: Paid time off (vacation, sick leave).
• Paid Holidays: [List of Observed Holidays].
• Option C: Retirement plan (e.g., 401(k)).
• Option D: Uniform allowance.
• Option E: Other: [Specify any other benefits, e.g., parking, continuing education].

7. Confidential Information:

The Employee acknowledges that they will have access to confidential information, including, but not limited to, visitor lists, internal schedules, client communications, and sensitive company data.

The Employee agrees to hold all confidential information in strict confidence and not to disclose such information to any third party, in accordance with the Mississippi Uniform Trade Secrets Act.

8. Data Protection and Records Management:

The Employee shall comply with all applicable data protection and records management policies, both physical and digital.

The Employee shall adhere to any industry-specific privacy rules, such as HIPAA, if applicable to the Employer's business.

9. Training:

The Employee will be required to complete the following mandatory training:

• Company orientation.
• Visitor safety training.
• First aid response training.
• Storm or severe weather procedures common in Mississippi.
• Annual compliance training.

10. Employee Conduct:

The Employee shall conduct themselves professionally and courteously at all times.

The Employee shall adhere to the Employer's anti-harassment and equal opportunity employment policies.

The Employer is an equal opportunity employer and prohibits discrimination based on race, gender, age, disability, religion, or any other protected characteristic under federal and Mississippi law.

The Employee is required to report any discriminatory or inappropriate conduct they encounter in the reception area.

11. Technological Use:

The Employee shall not use the Employer's communications systems (phones, email) for personal or unauthorized business communications.

The Employee shall adhere to the Employer's policies regarding social media, image release, and the taking of photographs in reception areas, particularly with respect to visitor privacy.

12. Equipment and Access:

The Employee is responsible for the proper use and care of all front desk office equipment, keys, badges, and access control systems.

Upon termination of employment, the Employee shall return all keys, badges, equipment, and materials to the Employer.

13. Employment-at-Will:

The Employee’s employment is at-will, as permitted by Mississippi law. Either party may terminate the employment relationship at any time, with or without cause or notice.

• Option A: The Employee is required to provide [Number] weeks written notice of resignation.
• Option B: The Employee is not required to provide notice.

Final wages will be paid on the next regular payday following separation, in accordance with Mississippi law.

Unused paid time off will be paid out in accordance with Company policy and Mississippi law.

14. Termination:

Employee Resignation:

• Advance written notice of resignation is required, as specified above.
• An exit interview may be conducted.

Employer-Initiated Termination:

Grounds for dismissal include, but are not limited to, repeated lateness, misconduct, poor performance, breaches of confidentiality, or failure to comply with receptionist protocols.

Company Layoffs:

In the event of a company-wide layoff, the Employer will follow its severance policies, if any.

15. Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved as follows:

• Internal complaint escalation.
• Mediation.
• If mediation is unsuccessful, the parties may pursue arbitration or litigation in a court of competent jurisdiction in Mississippi.
• Mississippi law shall govern all matters of contract interpretation and worker rights.

16. Workers' Compensation and Safety:

The Employee is covered by Mississippi workers' compensation insurance.

The Employer shall comply with all applicable OSHA and Mississippi-specific occupational health and safety requirements.

The Employee shall report any workplace accidents or incidents to the Employer immediately.

17. Compliance with Mississippi Law:

The Employer shall comply with all applicable Mississippi employment protection statutes, including those concerning wage and hour, child labor (if applicable), anti-retaliation, and protection for whistleblowers.

18. Non-Compete and Non-Solicitation:

• Option A: The Employee agrees to the following non-compete and non-solicitation provisions: [Specify the terms of the non-compete and non-solicitation agreement, ensuring they are narrowly tailored in scope, duration, and geography and relate to legitimate business interests].
• Option B: No non-compete or non-solicitation agreement is required for this position.

The Employee agrees to non-disparagement and post-employment confidentiality obligations as appropriate.

19. Performance Reviews:

The Employee will receive periodic performance reviews and feedback.

Performance criteria will include, but not be limited to, call handling efficiency, visitor service quality, and accuracy in scheduling.

The Employee is expected to participate in professional development activities, including mandatory company orientation and ongoing skills training.

20. Entire Agreement:

This Agreement constitutes the entire agreement between the parties and supersedes all prior understandings and agreements, whether written or oral, relating to the employment of the Employee.

This Agreement may be amended or modified only by a written agreement signed by both parties.

21. Amendments:

Any material changes to the Employee’s role, location, responsibilities, or pay will be documented in a written amendment or addendum to this Agreement.

22. Electronic Signatures:

An executed copy of this Agreement, whether in paper or electronic form, is valid and binding per the Mississippi Uniform Electronic Transactions Act.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Signature]

Name: [Employer Printed Name]

Title: [Employer Title]

[Employee Name]

By: [Employee Signature]

Name: [Employee Printed Name]