Mississippi office assistant employment contract template

Mississippi Office Assistant Employment Agreement

This Full-Time Office Assistant Employment Agreement (the "Agreement") is made and effective as of [Date] by and between [Employer Full Legal Name], a company organized and existing under the laws of Mississippi, with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position

The Employer hereby employs the Employee as a Full-Time Office Assistant.

• Option A: Core Job Duties:
  • Reception management, answering phone calls.
  • Managing schedules for supervisors.
  • Processing mail.
  • Maintaining filing systems (physical and electronic).
  • Document reproduction and handling.
  • Data entry.
  • Basic bookkeeping (if applicable).
  • Ordering office supplies.
  • Organizing meetings and office functions.
• Option B: Reporting:
  • The Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option C: Confidentiality:
  • The Employee will be required to handle confidential information, including personnel files and sensitive business information. Strict adherence to confidentiality policies is required.

2. Work Location

The Employee's primary work location will be at the Employer's office premises located at [Office Address], Mississippi.

• Option A: Telework/Remote Work:
  • Telework/remote work is [Permitted/Not Permitted] and is subject to the Employer's telework policy. The policy is located at: [Location of Policy].
  • If remote work is permitted, the Employee must adhere to the Employer's data security policies.

3. Employment Term and Hours

This is a full-time employment position.

• Option A: Standard Weekly Hours:
  • The Employee's standard work week will be [Number] hours per week.
• Option B: Work Schedule:
  • The Employee's work schedule will be [Start Time] to [End Time], Monday through Friday.
• Option C: Attendance, Punctuality, Overtime and Breaks:
  • Attendance and punctuality are essential functions of this position.
  • Overtime work may be required and will be compensated in accordance with the Fair Labor Standards Act (FLSA). Overtime must be approved in advance by the [Supervisor Title].
  • Mississippi law does not mandate meal or rest breaks. The Employer's policy regarding breaks is as follows: [Description of break policy].

4. Compensation

The Employer shall compensate the Employee for services rendered.

• Option A: Base Salary/Hourly Wage:
  • The Employee's base salary/hourly wage will be [Amount] [Per Year/Per Hour].
• Option B: Pay Cycle:
  • The Employee will be paid [Biweekly/Monthly].
• Option C: Payment Method:
  • The Employee will be paid via [Direct Deposit/Check].
• Option D: Overtime Pay:
  • The Employee will be paid overtime at a rate of one and one-half (1.5) times their regular rate of pay for all hours worked in excess of 40 in a workweek, unless exempt under the FLSA.
• Option E: Bonuses/Incentives:
  • The Employee may be eligible for bonuses or performance incentives as determined by the Employer. Specifics are detailed at [Location of incentive plan].

5. Benefits

The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans.

• Health Insurance: [Medical/Dental/Vision] insurance as described in the employee handbook.
• Retirement Plan: 401(k) or other retirement plan, with details available from HR.
• Paid Time Off (PTO): [Number] days of vacation, [Number] days of sick leave, and [Number] personal days per year.
• Holidays: The Employee will be entitled to paid time off for the following holidays observed by the Employer in Mississippi: [List of Holidays].
• Other Benefits: [Tuition reimbursement/Parking/Professional development opportunities].

6. Employee Obligations

The Employee agrees to the following obligations.

• Compliance with Policies: The Employee will comply with all of the Employer’s office policies, IT use and data protection procedures, and dress code standards.
• Confidentiality: The Employee will maintain the confidentiality of all client, personnel, and financial information.
• Customer Service: The Employee will provide excellent customer service.

7. Ownership of Work Product

All documents, correspondence, and other materials produced or handled by the Employee in the course of their employment shall be the sole property of the Employer.

8. Confidentiality

The Employee acknowledges that they will have access to confidential information and agrees not to disclose such information to any third party, both during and after employment with the Employer.

9. Conflict of Interest

The Employee agrees to avoid any conflict of interest with the Employer, including accepting gifts or personal favors from vendors or clients.

10. Non-Solicitation

The Employee agrees not to solicit the Employer's clients, vendors, or staff for a period of [Number] months following termination of employment.

11. Non-Compete

• Option A: Non-compete not applicable: Employee and employer agree that non-compete restrictions are not applicable to this agreement.
• Option B: Non-compete: During the term of employment and for a period of [Number] months following termination, the Employee shall not engage in any business that competes with the Employer within a [Number] mile radius of [City, Mississippi]. This restriction is limited to [Specific activities restricted].

12. At-Will Employment

The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause and with or without notice, subject to applicable law.

13. Termination

• Option A: Final Pay: The Employee's final paycheck, including any accrued vacation time, will be provided on the next regular payday following termination, as per Mississippi law.
• Option B: Return of Property: Upon termination, the Employee will return all company equipment, keys, access cards, and documents to the Employer.

14. Disciplinary Procedures

The Employee may be subject to disciplinary action, up to and including termination, for violations of the Employer’s policies. Grounds for summary dismissal include theft, gross misconduct, or breach of confidentiality.

15. Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. Any dispute arising out of or relating to this Agreement shall be resolved in the state or federal courts located in [County Name] County, Mississippi. Before litigation, parties agree to attempt good-faith negotiation.

• Option A: Mediation:
  • The parties agree to attempt to resolve any disputes through mediation before resorting to litigation.
• Option B: Arbitration:
  • Any unresolved disputes will be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.

16. Compliance with Laws

The Employer and Employee agree to comply with all applicable federal and Mississippi state employment and anti-discrimination statutes, including Title VII, ADA, ADEA, FMLA (where applicable), and the Mississippi Civil Rights Act. The Employer is committed to providing a workplace free of discrimination based on race, color, religion, sex, national origin, disability, age, or any other protected characteristic.

17. Workers' Compensation

The Employee is covered by the Employer’s workers' compensation policy, as required under Mississippi law for employers with five or more employees.

18. Background Checks/Drug Testing

• Option A: No Background Check/Drug Testing
  • The employee and employer agree that no background check or drug testing is required.
• Option B: Background Check/Drug Testing
  • The Employee's employment is contingent upon successful completion of a background check and/or drug test, in accordance with the Mississippi Employment Protection Act. The employee hereby consents.

19. Acknowledgment of Handbook

The Employee acknowledges receipt of the Employer's employee handbook and agrees to adhere to its policies and procedures.

20. Amendments

This Agreement may be amended only by a written instrument signed by both the Employer and the Employee.

21. Survival

The provisions regarding confidentiality, return of property, and dispute resolution shall survive the termination of this Agreement.

22. Mississippi-Specific Notices

[List any required Mississippi-specific labor law notices here].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Date: [Date]

[Employee Full Legal Name]

Signature: ____________________________

Date: [Date]