Mississippi executive assistant employment contract template
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How Mississippi executive assistant employment contract Differ from Other States
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Mississippi is an at-will employment state, meaning executive assistants can be terminated without cause, provided it does not violate public policy.
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Mississippi has no state minimum wage law, so the federal minimum wage applies, which may influence salary terms in executive assistant contracts.
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Non-compete clauses in Mississippi are enforceable but must be reasonable in scope, duration, and geographic area, differing from some states with stricter limitations.
Frequently Asked Questions (FAQ)
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Q: Does an executive assistant contract in Mississippi require notarization?
A: No, notarization is not legally required for employment contracts in Mississippi unless the parties wish to add extra formality.
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Q: Are non-compete clauses legal in Mississippi executive assistant contracts?
A: Yes, non-compete clauses are legal if they are reasonable in scope, time, and geographic area, and protect legitimate business interests.
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Q: What is the minimum wage for executive assistants in Mississippi?
A: Mississippi follows the federal minimum wage, as it has no state minimum wage law. This applies to all executive assistant roles.
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Mississippi Executive Assistant Employment Contract
This Full-Time Mississippi Executive Assistant Employment Contract (the “Agreement”) is made and effective as of [Date] by and between:
- [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address], hereinafter referred to as “Employer”,
- and
- [Employee Name], residing at [Employee Address], hereinafter referred to as “Employee”.
Employer’s Contact Information: [Employer Phone Number], [Employer Email Address]
Employee’s Contact Information: [Employee Phone Number], [Employee Email Address]
Position: Executive Assistant
- Option A: The Employee is hereby employed as a full-time Executive Assistant.
- Option B: The Employee is hereby employed as a part-time Executive Assistant.
Duties:
- The Employee's duties shall include, but not be limited to, the following:
- Calendar management and meeting scheduling and preparation.
- Travel planning and expense reporting.
- Coordinating communications for executives.
- Managing confidential correspondence and documents.
- Preparing presentations and reports.
- Project tracking.
- Gatekeeping responsibilities.
- Database management.
- Supervising or liaising with other administrative staff.
- Other duties as assigned by the Employer.
Reporting Relationship:
- Option A: The Employee shall report directly to the [Executive Title], [Executive Name].
- Option B: The Employee shall report to the [Executive Title], [Executive Name], and will collaborate with other executives as needed.
- Option C: The Employee shall operate with discretion in representing the [Executive Title], [Executive Name], within the following scope: [Scope of Discretion].
Work Location:
- Option A: The Employee's primary work location shall be at the Employer's headquarters located at [Headquarters Address] in Mississippi.
- Option B: The Employee's primary work location shall be at the Employer's headquarters located at [Headquarters Address] in Mississippi, with the option for remote work [Number] days per week, subject to Employer’s telework policy. All remote work shall comply with Mississippi telework regulations.
- Option C: The Employee's primary work location shall be at the Employer's headquarters located at [Headquarters Address] in Mississippi, with the option for hybrid work, combining on-site and remote work as agreed upon by both parties. All remote work shall comply with Mississippi telework regulations.
- Requirements for secure document handling whether on-site or remote: [Details of required document handling procedures].
Work Hours:
- The standard full-time workweek is 40 hours per week.
- Option A: The daily working hours are from [Start Time] to [End Time], Monday through Friday, with a [Duration] minute break.
- Option B: The daily working hours are flexible, subject to the approval of [Executive Title], [Executive Name]. However, the employee must work a minimum of 40 hours per week.
- Overtime:
- Option A: The Employee is exempt from overtime under the Fair Labor Standards Act (FLSA).
- Option B: The Employee is non-exempt and eligible for overtime compensation at a rate of 1.5 times the regular hourly rate for all hours worked over 40 in a workweek, as required by Mississippi law. All overtime must be pre-approved by [Executive Title], [Executive Name].
Compensation:
- Option A: The Employee's base annual salary is [Dollar Amount], payable [Pay Frequency].
- Option B: The Employee's hourly wage is [Dollar Amount], payable [Pay Frequency].
- Overtime will be calculated according to Mississippi law for non-exempt employees.
- Wages will be paid via direct deposit to the Employee's designated bank account.
- Wage statements will be provided [Method of Provision, e.g., electronically, paper] each pay period.
Benefits:
- Health Insurance:
- Option A: The Employee is eligible to participate in the Employer's health insurance plan, with the Employer contributing [Percentage]% of the premium. Eligibility begins after [Waiting Period].
- Option B: The Employee is not eligible for Employer-sponsored health insurance.
- Dental and Vision Insurance:
- Option A: The Employee is eligible to participate in the Employer's dental and vision insurance plans. Eligibility begins after [Waiting Period].
- Option B: The Employee is not eligible for Employer-sponsored dental and vision insurance.
- Paid Time Off (PTO):
- The Employee will accrue [Number] days of PTO per year. PTO can be used for vacation, sick leave, or personal days. Mississippi does not mandate sick leave.
- Holidays:
- The Employee will be entitled to [Number] paid holidays per year, as designated by the Employer.
- 401(k) or Retirement Plan:
- Option A: The Employee is eligible to participate in the Employer's 401(k) plan after [Waiting Period].
- Option B: The Employer does not offer a 401(k) plan.
- Other Benefits: [List other benefits, e.g., commuter benefits, parking benefits, remote work equipment allowance, mobile phone stipend].
Expense Reimbursement:
- The Employee will be reimbursed for reasonable and necessary business expenses incurred in the performance of their duties, subject to the Employer's expense reimbursement policy.
- Pre-approval is required for expenses exceeding [Dollar Amount].
- Documentation, including receipts, is required for all expense reimbursement requests.
- Business expenses that are automatically authorized: [List of automatically authorized expenses].
Required Skills, Certifications, and Experience:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling software (e.g., Outlook Calendar).
- Experience with travel booking platforms.
- Option A: [Specific skill, certification, or experience required].
- Option B: Continued professional development to maintain skill set, with the employer providing [Details].
Confidentiality and Data Protection:
- The Employee acknowledges that they will have access to confidential and proprietary information of the Employer, including but not limited to executive correspondence, board materials, personnel files, financial data, and trade secrets.
- The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party during or after employment, in accordance with Mississippi's Uniform Trade Secrets Act.
- The Employee's non-disclosure obligations shall continue [Duration] after termination of employment.
Intellectual Property:
- All intellectual property created by the Employee during the course of their employment, including but not limited to business correspondence, reports, and presentation materials, shall be the sole and exclusive property of the Employer, in accordance with Mississippi law.
Non-Solicitation and Non-Competition:
- Option A: The Employee agrees not to solicit any employees or customers of the Employer for a period of [Duration] following termination of employment.
- Option B: The Employee agrees not to compete with the Employer within a [Radius] mile radius of the Employer's principal place of business for a period of [Duration] following termination of employment. This includes [Details of restricted activity].
- These covenants are reasonable in duration, geography, and scope as permitted by Mississippi law.
Ethical Conduct, Cell Phone, and Social Media Use:
- The Employee shall adhere to the Employer's code of conduct and ethical standards.
- The Employee shall use their cell phone and social media in a professional and responsible manner, adhering to the Employer's IT security standards.
- Professionalism must be maintained in all executive-facing and external communications.
At-Will Employment:
- The Employee's employment is "at-will," meaning that either the Employee or the Employer may terminate the employment relationship at any time, for any lawful reason, or no reason, with or without notice, as permitted by Mississippi law.
- This Agreement does not create an implied contract of employment.
- Option A: In the event of voluntary resignation, the Employee shall provide [Number] weeks' written notice to the Employer.
- Option B: In the event of termination by the Employer, the Employee is eligible for [Weeks] of severance pay.
- Upon termination of employment, the Employee shall immediately return all company materials and equipment.
Anti-Discrimination, Equal Opportunity, and Anti-Harassment:
- The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic under federal or Mississippi law.
- The Employer prohibits harassment of any kind and will promptly investigate and address any complaints of harassment. Employees should report any harassment to [Contact Person or Department].
- These policies are compliant with Title VII, ADA, ADEA, and the Mississippi Civil Rights Act (if the company has at least five employees).
Background Check and Drug Screen:
- Option A: Employment is contingent upon the successful completion of a background check and drug screen, as permitted under Mississippi law.
- Option B: A background check and drug screen are not required for this position.
- If required, the Employee will be provided with a consent form and information regarding the process.
Workers' Compensation:
- The Employer maintains workers' compensation insurance as required by Mississippi law.
- The Employee is covered by workers' compensation insurance for injuries sustained in the course of employment. All injuries must be reported to [Contact Person or Department] immediately.
Workplace Injuries and Safety:
- The Employee must immediately report any workplace injuries or occupational health and safety risks to [Contact Person or Department].
- Employees may request accommodations under the ADA or Mississippi disability rights provisions.
Policy Updates:
- The Employer may revise the employee handbook or procedures. However, substantive changes to the terms of this Agreement require mutual written consent of both parties.
Dispute Resolution:
- In the event of a dispute arising out of or relating to this Agreement, the parties shall first attempt to resolve the dispute through internal mediation or HR review.
- Option A: Any unresolved dispute shall be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.
- Option B: Any unresolved dispute shall be resolved in the state or federal courts located in [County Name] County, Mississippi.
- This Agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The exclusive venue for any legal action shall be the State of Mississippi.
Employment Eligibility Verification (I-9):
- The Employee is required to complete Form I-9, Employment Eligibility Verification, and provide documentation establishing identity and eligibility to work in the United States as required by federal law.
- The Employer participates in the federal E-Verify program, as required by Mississippi law.
Acknowledgement of Company Policies:
- The Employee acknowledges receipt and review of all applicable company policies, code of conduct, IT and privacy rules, and any executive-specific governance or compliance guidelines.
Optional Elements:
- Option A: Relocation Assistance: The Employer will provide relocation assistance to the Employee in the amount of [Dollar Amount], subject to the terms and conditions outlined in a separate relocation agreement.
- Option B: Professional Association Dues: The Employer will reimburse the Employee for membership dues to [Professional Association Name].
- Option C: Educational Tuition Reimbursement: The Employer may, at its discretion, provide educational tuition reimbursement to the Employee, subject to the terms and conditions outlined in the Employer's tuition reimbursement policy.
Mississippi Wage Withholding and Payroll Taxes:
- The Employee's wages will be subject to all applicable federal, state, and local taxes, including Mississippi income tax. The Employer will withhold and remit such taxes in accordance with applicable laws and regulations.
Waiver or Modification:
- Any waiver or modification of this Agreement must be in writing and signed by both parties.
Severability:
- If any provision of this Agreement is found to be unenforceable under Mississippi law, the remaining provisions shall remain in full force and effect.
Entire Agreement:
- This Agreement constitutes the entire agreement between the parties relating to the Employee's employment as an Executive Assistant at the Mississippi location and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
[Employer Name]
By: [Employer Representative Name]
Title: [Employer Representative Title]
[Employee Name]
Signature: ____________________________
Date: ____________________________