Mississippi office manager employment contract template

Mississippi Full-Time Office Manager Employment Contract

This Mississippi Full-Time Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], a [State] [Business Type, e.g., Corporation], with its principal place of business at [Employer Address] (the “Employer”), and [Employee Full Legal Name], residing at [Employee Address] (the “Employee”).

1. Role and Responsibilities:

• The Employer hereby employs the Employee as an Office Manager. The Employee accepts such employment and agrees to faithfully and diligently perform the duties and responsibilities assigned to them.
  • Option A: The Employee’s duties and responsibilities shall include, but are not limited to: supervision of administrative staff, management of office budgets and accounts, coordination of supplies and services contracts, oversight of record-keeping (including, if applicable, HIPAA/PHI safeguards), enforcement of office policies, employee scheduling, payroll coordination, coordination of building/facility maintenance, vendor liaison, reporting to senior management, management of confidential company and employee information, and compliance monitoring with company and state administrative requirements.
  • Option B: [Insert specific duties unique to the employer’s industry, e.g., records management for legal/healthcare offices; familiarity with Mississippi-specific compliance, reporting, insurance, and local permitting requirements].

2. Work Location:

• The Employee’s primary work location will be on-site at the Employer’s office located at [Office Address] in Mississippi.
  • Option A: Remote or hybrid work arrangements may be permitted at the Employer's sole discretion and according to the Employer’s remote work policy, if any.
  • Option B: In-person attendance during regular office hours [Start Time] to [End Time], Monday through Friday, is required unless otherwise approved by the [Employee Supervisor Title].

3. Employment Status:

• The Employee’s employment shall be full-time.
  • Option A: The Employee’s work schedule will typically be 40 hours per week, consisting of standard business days/hours as outlined in Section 2.
  • Option B: The Employee is expected to accurately track their time using [Timekeeping System/Method]. The Employee will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked in excess of 40 hours in a workweek, unless exempt from overtime requirements under the Fair Labor Standards Act (FLSA).

4. Compensation:

• The Employer shall pay the Employee a [Salary Frequency, e.g., bi-weekly] [Salary/Wage, e.g., salary] of [Dollar Amount] per [Pay Period, e.g., year], payable [Payment Method, e.g., by direct deposit].
  • Option A: The Employee may be eligible for bonuses or incentive plans as determined by the Employer in its sole discretion.
  • Option B: Eligibility for annual raises or merit increases will be based on performance reviews and the Employer’s financial performance.

5. Employee Benefits:

• The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement or 401(k) plan
  • Paid time off (sick leave, vacation, and holidays) as outlined in the Employer’s PTO policy.
  • Unpaid leave, including leave covered by the Family and Medical Leave Act (FMLA).
  • [Additional perks or professional development reimbursements].

6. At-Will Employment:

• The Employee's employment with the Employer is "at-will," meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. This Agreement does not alter Mississippi’s at-will employment doctrine. Exceptions to this at-will status are only valid if they are explicitly stated in a written policy or contract or provided by statute.

7. Probationary Period:

• Option A: The Employee’s employment will be subject to a probationary period of [Number] days/months. Successful completion of the probationary period will be determined based on [Criteria for successful completion].
• Option B: There will be no probationary period.

8. Reporting and Authority:

• The Employee will report to [Employee Supervisor Title].
  • Option A: The Employee has the authority to hire, discipline, and recommend termination of subordinate office staff, subject to the Employer’s policies and procedures.
  • Option B: The Employee has spending authority up to [Dollar Amount] for office supplies and contracts, subject to the Employer's budget approval process.

9. Background Checks and Eligibility:

• The Employee’s employment is contingent upon successful completion of a background check and drug/alcohol testing, if required by the Employer's policy.
  • Option A: The Employer reserves the right to conduct periodic drug/alcohol testing in accordance with Mississippi law.
• The Employee must maintain eligibility to work in the United States throughout their employment.

10. Confidentiality and Data Protection:

• The Employee acknowledges that they will have access to confidential and proprietary information of the Employer, including, but not limited to, payroll data, personnel files, business records, and vendor contracts. The Employee agrees to maintain the confidentiality of such information and to comply with all applicable laws and regulations, including HIPAA/FERPA, if applicable. The Employee’s confidentiality obligations shall continue even after termination of employment.

11. Intellectual Property:

• Option A: The Employee agrees that any intellectual property they create during their employment, including internal policies, manuals, or templates, shall be the sole property of the Employer.
• Option B: The IP ownership and assignment clauses do not apply.

12. Use of Company Equipment:

• The Employee is authorized to use company equipment, including computers, telephones, and company cards, solely for business purposes. Personal use is permitted only to the extent allowed by the Employer’s policies. The Employee acknowledges that the Employer may monitor their use of company equipment. Upon termination of employment, the Employee shall immediately return all company equipment and assets.

13. Code of Conduct:

• The Employee is expected to adhere to the Employer's code of conduct, which includes standards of punctuality, professional dress, and interpersonal communication. The Employee must comply with all anti-harassment, anti-discrimination, and workplace safety policies, as required by Mississippi and federal law. The Employee is required to report any violations of these policies.

14. Non-Compete:

• Option A: The Employee agrees that during their employment and for a period of [Number] [Time period, e.g., months] following termination of employment, they will not engage in any business that is competitive with the Employer within a [Geographic Area, e.g., 50-mile radius of the Employer’s principal place of business]. The Employee acknowledges that this non-compete agreement is reasonable in scope and duration and is necessary to protect the Employer's legitimate business interests. This is supplemented by non-solicitation and confidentiality provisions.
• Option B: The Employer will not require the Employee to sign a non-compete agreement.

15. Discipline and Discharge:

• The Employer may discipline or discharge the Employee for cause, including, but not limited to, misconduct, fiduciary breach, poor performance, or policy violations. As this is an at-will employment relationship, the Employer may also terminate the Employee's employment at any time, with or without cause, as provided by Mississippi law. Upon termination, the Employee will receive their final paycheck in accordance with Mississippi law. Unused PTO will be paid out according to company policy if promised by handbook or contract. The Employer may conduct an exit interview with the Employee.

16. Resignation:

• The Employee is expected to provide the Employer with at least [Number] weeks' notice of their resignation. The Employee shall cooperate with the Employer to ensure a smooth transition of duties and information.

17. Workplace Injuries:

• The Employee must promptly report any workplace injuries to their supervisor. The Employee is covered by the Employer's workers' compensation insurance, as required by Mississippi Workers’ Compensation Law.

18. Amendments:

• This Agreement may be amended only by a written instrument signed by both the Employer and the Employee.

19. Entire Agreement:

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

20. Dispute Resolution:

• Any disputes arising out of or relating to this Agreement shall be resolved through good faith negotiation, followed by mediation or arbitration, if agreed upon by both parties. This Agreement shall be governed by and construed in accordance with the laws of the State of Mississippi, and venue shall be in [County Name] County, Mississippi.

21. Employment Eligibility Verification:

• The Employee affirms that they have completed and submitted the required Form I-9, verifying their eligibility to work in the United States.

22. Acknowledgement of Handbook:

• The Employee acknowledges receipt and acceptance of the Employer's employee handbook, which is subject to periodic updates in accordance with Mississippi law.

23. Mississippi-Specific Policies:

• The Employer will comply with applicable Mississippi laws regarding jury duty leave, military service leave, and voting leave.

24. Compliance with Laws:

• This Agreement complies with all applicable federal and Mississippi laws concerning minimum wage, overtime, anti-retaliation, whistleblower protections, and unemployment eligibility.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Date: [Date]

[Employee Full Legal Name]

Signature: ____________________________

Date: [Date]