Minnesota HR generalist employment contract template

Minnesota HR Generalist Employment Contract

Effective Date: [Date]

This Employment Agreement (the "Agreement") is made and entered into as of the [Date], by and between [Employer Full Legal Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Employer Full Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Full Address] ("Employee").

Position

Option A: The Employer hereby employs Employee as a full-time Human Resources Generalist.

Option B: The Employer hereby employs Employee as a full-time Human Resources Generalist, reporting to [Reporting Manager Title and Name].

The Employee's core duties and responsibilities, performed primarily in Minnesota, include but are not limited to: administering and ensuring compliance with Minnesota and federal employment laws (e.g., FMLA, Minnesota Parental Leave Act, Minnesota Human Rights Act), employee relations, performance management, recruitment and onboarding, policy development, benefits administration (medical, dental, vision, retirement, FMLA, COBRA, and Minnesota-specific leave programs), employee investigations, supporting diversity and inclusion initiatives in line with Minnesota statutes, wage and hour compliance (Minnesota Fair Labor Standards Act), managing personnel records under Minnesota record retention requirements, workplace safety per Minnesota OSHA standards, union relations/collective bargaining support if applicable, workers’ compensation claims processing in compliance with Minnesota law, and mandatory state harassment and discrimination prevention training. The Employer may modify these duties as needed.

Work Location

Option A: The Employee's primary work location will be [Work Location Full Address], located in Minnesota.

Option B: The Employee's primary work location will be [Work Location Full Address], located in Minnesota. Remote work may be permitted according to the Employer's Remote Work Policy.

Option C: Fully Remote. The Employee will work fully remote, while maintaining compliance with the Employer’s Data Security policies, applicable Minnesota data protection requirements, and providing proof of residency in the State of Minnesota.

Employment Type and Hours

Option A: This is a full-time position. The standard work week is [Number] hours per week.

Option B: This is a full-time position. The standard work week is [Number] hours per week. The Employee is entitled to rest and meal breaks as required by Minnesota law.

Option C: This is a full-time position. The standard work week is [Number] hours per week. Overtime will be paid in accordance with Minnesota law.

If applicable, add details about overtime policies specific to health care employees as permitted by MN law.

Compensation

Option A: The Employee's annual base salary will be [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly].

Option B: The Employee's hourly wage will be [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly].

Option C: The Employee is eligible for a performance-based bonus, as determined by the Employer, with a target of [Percentage or Dollar Amount]. Details outlined in the Bonus Plan.

The Employer will reimburse the Employee for reasonable work-related expenses in accordance with Employer's expense reimbursement policy, in compliance with Minnesota law. Deductions and withholdings will be made as required by law.

Benefits

Option A: The Employee is eligible for the Employer's standard benefits package, including medical, dental, and vision insurance; HSA/FSA options; retirement plan [401k, etc.]; paid time off (PTO), including sick, vacation, and holidays; and other benefits as described in the Employee Handbook.

Option B: The Employee is eligible for the following benefits:

Medical Insurance: [Plan Details]

Dental Insurance: [Plan Details]

Vision Insurance: [Plan Details]

Retirement Plan: [Plan Details, e.g., 401k with match]

Paid Time Off: [Number] days of vacation, [Number] days of sick leave, [Number] paid holidays. Includes Minnesota Safe and Sick Leave entitlement.

Other Benefits: [List Other Benefits, e.g., Life Insurance, Disability Insurance].

Remote Work Stipend: [Dollar amount per month]

All benefits are subject to the terms and conditions of the applicable plan documents.

All benefits will be subject to eligibility requirements and the terms and conditions of the applicable plans. Benefits also include Minnesota statutory leave entitlements (parental, bereavement, jury duty, bone marrow/organ donor, and school conference leave).

Reporting Structure

Option A: The Employee will report directly to [Reporting Manager Title and Name].

Option B: The Employee will report directly to [Reporting Manager Title and Name], and will collaborate with the HR team and other departments as necessary.

Confidentiality and Data Privacy

Option A: The Employee agrees to hold all confidential information of the Employer in strict confidence and to comply with all applicable data privacy laws, including Minnesota Personnel Records statutes.

Option B: The Employee acknowledges that access to sensitive employee and company information requires strict confidentiality. The Employee will comply with all applicable data privacy laws, including Minnesota Personnel Records statutes, and will handle medical/disability information consistent with Minnesota law.

Intellectual Property

Option A: Any intellectual property developed by the Employee during the course of employment shall be the sole property of the Employer.

Option B: Any HR tools, documentation, or policies developed during employment are company property.

Code of Conduct

Option A: The Employee agrees to adhere to the Employer's Code of Conduct, which emphasizes professional communication, respect for Minnesota’s equal employment opportunity requirements, compliance with anti-harassment and anti-retaliation laws, and proper use of company property and IT systems.

Option B: The Employee is expected to maintain professional communication, respect for Minnesota’s equal employment opportunity requirements, and to comply with all applicable anti-harassment and anti-retaliation laws.

Compliance Standards

Option A: The Employer is committed to compliance with the Minnesota Human Rights Act, ADA, state and local anti-discrimination rules, inclusivity policy per Minnesota diversity norms, and mandatory equal pay notification requirements.

Option B: The Employee will adhere to the Employer's policies and procedures related to equal employment opportunity, anti-discrimination, and anti-harassment, in compliance with Minnesota law.

Conflict of Interest

The Employee agrees to avoid any conflicts of interest and to disclose any potential conflicts to the Employer. The employee may not engage in secondary employment that could compromise company interests.

Complaint Resolution

The Employer has a procedure for reporting, investigating, and resolving employee complaints, including mandatory reporting duties for harassment/discrimination consistent with Minnesota state law. Details can be found in the Employee Handbook.

At-Will Employment

Option A: Employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Minnesota law.

Option B: Employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Minnesota law. Upon termination, the Employee will receive a final wage payment within Minnesota statutory timeframes and return all company property.

Post-Termination Obligations

Option A: Upon termination of employment, the Employee will return all company property and reaffirm confidentiality obligations.

Option B: Upon termination of employment, the Employee will return all company property, reaffirm confidentiality obligations, and comply with any applicable non-solicitation or non-compete agreements, which must be drafted narrowly per Minnesota legal precedent.

Dispute Resolution

Option A: Any disputes arising out of or relating to this Agreement will be resolved through good faith negotiation, and if unsuccessful, through Minnesota-based mediation/arbitration. Minnesota law and venue will apply.

Option B: Any disputes arising out of or relating to this Agreement will be governed by the laws of the State of Minnesota, and venue shall be in [County Name] County, Minnesota.

Compliance with Laws

The Employer is committed to complying with all applicable state and federal labor laws, including providing required labor posters, workers’ compensation coverage, unemployment insurance, and workplace safety requirements under Minnesota Department of Labor regulations.

Company Policies

The Employee will adhere to all Employer policies, including those related to accommodation of disabilities, compliance with Minnesota lactation breaks/statutes, workplace violence prevention, and drug/alcohol testing compliant with Minnesota Drug and Alcohol Testing in the Workplace Act (DATWA).

Employee Handbook

The Employee acknowledges receipt of the Employee Handbook and agrees to abide by its terms. The Employer reserves the right to amend the Employee Handbook at any time.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________