Minnesota executive assistant employment contract template

Minnesota Executive Assistant Employment Contract

This Full-Time Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], a [State] [Business Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Duties

The Employer hereby employs the Employee as an Executive Assistant.

The Employee accepts such employment and agrees to perform faithfully and diligently the duties assigned to them.

The Employee's duties shall include, but are not limited to:

• Complex calendar and schedule management for C-level executives.
• Meeting coordination and logistics, including catering and room setup.
• Drafting and managing confidential correspondence.
• Arranging business travel (booking, itineraries, expense reconciliation per Minnesota reimbursement requirements).
• Confidential file organization and record keeping.
• Data entry for reports and presentations.
• Acting as liaison between executives and internal/external stakeholders.
• Handling sensitive company information.

The Employee will directly report to [Executive Name(s)].

Option A: Specific duties as outlined in attached job description.

Option B: Duties assigned by the Employer as needed.

2. Skills and Expectations

The Employee is expected to be proficient in the following software and tools:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Scheduling platforms (e.g., Calendly, Google Calendar)
• Virtual meeting tools (e.g., Zoom, Microsoft Teams)
• Expense management software (e.g., Concur, Expensify)

The Employee is expected to maintain a professional demeanor, exercise sound judgment, and demonstrate excellent time management and communication skills.

Option A: Specific skills as demonstrated during the interview process.

Option B: Ability to learn and adapt to new technologies as required.

3. Place of Employment

The principal place of employment shall be [City, Minnesota].

Option A: The Employee will be required to work on-site at [Address].

Option B: The Employee may be eligible for remote work, subject to Employer's remote work policy and Minnesota remote work requirements.

Option C: Hybrid – a combination of on-site and remote work.

The Employer will provide the necessary equipment for the Employee to perform their duties.

The Employee agrees to comply with all IT security policies.

4. Term of Employment

The term of employment shall commence on [Start Date] and continue until terminated as provided herein.

This is a full-time position.

Option A: At-will employment, terminable by either party with or without cause.

Option B: Subject to a probationary period of [Number] months.

5. Working Hours

The standard working hours are [Number] hours per week, generally from [Start Time] to [End Time], Monday through Friday.

The Employee is entitled to meal and rest breaks as required by Minnesota law.

Option A: Flexible working hours may be available, subject to Employer approval.

Option B: Overtime work may be required and will be compensated as required by Minnesota law.

The Employee may be required to be available after hours for emergencies or special events.

6. Compensation

The Employer shall pay the Employee a [Salary Frequency] salary of [Salary Amount], subject to applicable withholdings.

Payment will be made in accordance with Minnesota law.

Option A: The Employee may be eligible for an annual bonus based on performance.

Option B: Overtime will be paid at a rate of 1.5 times the Employee's regular hourly rate for hours worked over 48 in a workweek, unless exempt under Minnesota law.

7. Benefits

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employer-sponsored retirement plan (e.g., 401(k) or Minnesota Secure Choice)
• Paid vacation and sick leave, accruing at [Accrual Rate] per [Time Period].
• Compliance with Minnesota's Paid Family and Medical Leave law.
• Holidays observed by the Employer.
• Reimbursement for pre-approved business expenses.
• Option A: Commuter or transportation allowance.
• Option B: Wellness program participation.
• Option C: Tuition or professional membership reimbursement specifically for administrative professionals.

8. Ownership and Intellectual Property

All client lists, internal communications, planning documents, proprietary records, passwords, and other company-sensitive materials are the exclusive property of the Employer.

All intellectual property conceived or developed by the Employee during employment is automatically assigned to the Employer.

9. Confidentiality

The Employee shall maintain the confidentiality of all information disclosed or obtained during employment, including executive communications, employee records, business strategy, and personnel matters.

This obligation shall continue both during and after employment.

10. Outside Activities

The Employee shall not engage in any unauthorized external consulting, service provision, or outside employment without the Employer’s written consent, in compliance with Minnesota law.

Option A: This clause is waived.

11. Conduct Expectations

The Employee is expected to maintain a high level of professionalism, discretion, and integrity in all their dealings.

The Employee must adhere to all data privacy policies and workplace behavioral standards.

12. Restrictive Covenants

In Minnesota, non-compete agreements are generally prohibited for contracts signed after July 1, 2023, except in limited circumstances for the protection of trade secrets or confidential business interests. This Agreement adheres to that legal standard.

Option A: Non-Solicitation: The Employee agrees not to solicit any of the Employer's clients or employees for a period of [Number] months following termination of employment.

13. Termination

Employment is at-will, terminable by either party with or without cause, subject to the following:

• The Employee shall provide [Number] days written notice of resignation.
• The Employer may terminate employment for cause, subject to applicable progressive discipline policies (where applicable).

Final wage computation and payout will be made as required by Minnesota law.

The Employee shall return all company property upon termination.

14. Dispute Resolution

Any disputes arising out of this Agreement shall be resolved through internal grievance escalation, followed by voluntary mediation in Minnesota, and if necessary, legal claims shall be brought in a court of competent jurisdiction in Minnesota, subject to Minnesota law.

15. Workplace Health and Safety

The Employer shall comply with the Minnesota Occupational Safety and Health Act (MNOSHA).

The Employee has the right to report unsafe work conditions.

The Employee is eligible for workers’ compensation for job-related injuries.

16. Non-Discrimination

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, marital status, familial status, physical or mental disability, sexual orientation, gender identity, age, public assistance status, or any other characteristic protected by law.

The Employer will comply with the Minnesota Human Rights Act.

17. Modification

The Employer reserves the right to revise job duties, adjust compensation or benefits, and update policies in response to changes in Minnesota law or business practice.

18. Acknowledgement

The Employee acknowledges receipt of the company's policies, employee handbook, sexual harassment prevention policy, wage disclosure notice, and other required employee notifications as required by the Minnesota Department of Labor and Industry.

19. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

[Employee Signature]