Minnesota office assistant employment contract template

Minnesota Office Assistant Employment Agreement

This Minnesota Full-Time Office Assistant Employment Agreement (the "Agreement") is made and entered into as of [Date], by and between [Employer Legal Name], located at [Employer Address], with contact information [Employer Phone Number] and [Employer Email Address] (the "Employer"), and [Employee Legal Name], residing at [Employee Address], with contact information [Employee Phone Number] and [Employee Email Address] (the "Employee").

1. Position:

The Employer hereby employs the Employee as a Full-Time Office Assistant.

• Option A: The Employee accepts the position and agrees to perform the duties and responsibilities outlined below.
• Option B: The Employee's primary responsibilities will include, but are not limited to: answering telephones, managing correspondence, scheduling appointments, data entry, maintaining office supplies and inventory, filing (both physical and digital), organizing office events, assisting other staff with clerical tasks, preparing meeting agendas/minutes, processing mail and packages, document preparation, operating office equipment, maintaining confidentiality of information, and acting as a point-of-contact for both internal employees and external visitors.

2. Reporting Structure:

The Employee will report directly to [Supervisor Name], [Supervisor Title].

3. Work Location:

The Employee's primary worksite will be located at [Worksite Address] in Minnesota.

• Option A: The Employee may be required to perform occasional off-site tasks, such as running errands or notary work (if applicable).
• Option B: The Employee will not be required to perform any off-site tasks.

4. Work Schedule:

This is a full-time position.

• Option A: The Employee's standard work schedule will be [Number] hours per week, typically from [Start Time] to [End Time], [Days of the Week].
• Option B: The Employee's standard work schedule will be between 38 and 40 hours per week, Monday through Friday, during regular business hours. Specific hours may vary based on business needs.
• Option C: Flexible hours may be available with prior approval from [Supervisor Name]. Mandatory overtime may be required on occasion.

5. Meal and Rest Breaks:

The Employee is entitled to meal and rest breaks in compliance with Minnesota Statutes 177.253 and 177.254.

• Option A: The Employee will receive a [Number]-minute unpaid meal break and [Number] paid rest breaks during each full workday.
• Option B: The Employee will receive a 30-minute unpaid meal break and two 15-minute paid rest breaks during each full workday. Specific timing of breaks will be determined in consultation with the supervisor to ensure adequate office coverage.

6. Compensation:

The Employer will compensate the Employee as follows:

• Option A: The Employee's hourly wage will be [Dollar Amount] per hour.
• Option B: The Employee's annual salary will be [Dollar Amount] per year.
• Option C: The Employee will be paid no less frequently than every 31 days, as required by Minnesota Statute 181.101.
• Option D: The Employee will be eligible for overtime pay at a rate of 1.5 times their regular rate of pay for hours worked exceeding 48 in a workweek, as required by Minnesota law.
• Option E: The Employee may be eligible for bonuses based on specific office projects or performance targets as determined by the Employer.

7. Benefits:

The Employee will be eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:

• Option A: Minnesota-mandated sick/medical leave as per Minn. Stat. 181.9413.
• Option B: Paid vacation time accrued at a rate of [Number] days per year.
• Option C: Paid holiday pay for [Number] designated holidays per year.
• Option D: Access to Minnesota's Earned Sick and Safe Time program.
• Option E: Health insurance, dental insurance, and vision insurance.
• Option F: Life insurance and short-term disability insurance.
• Option G: Enrollment in the Employer's retirement plan.
• Option H: Paid parental leave, if applicable, according to company policy and Minnesota law.
• Option I: Reimbursement for work-related expenses, including mileage for office errands, according to company policy.
• Option J: Tuition or training support relevant to office administration, subject to Employer approval.

8. Timekeeping and Attendance:

The Employee is responsible for accurately recording their time worked.

• Option A: The Employee will use the Employer's electronic timekeeping system to record their hours.
• Option B: The Employee will submit a timesheet to [Supervisor Name] on a [Frequency] basis.

9. Workplace Safety and Worker's Compensation:

The Employer complies with all applicable Minnesota workplace safety and worker's compensation laws (Minn. Stat. Ch. 176). The Employee is responsible for reporting any workplace injuries or safety hazards immediately to [Designated Contact Person].

10. Privacy and Confidentiality:

The Employee will have access to confidential and sensitive information and is required to maintain the privacy and confidentiality of all such information, in accordance with applicable privacy laws and company policies. This includes, but is not limited to, employee records, client data, and financial information. The Employee will adhere to all company policies regarding information management systems.

• The Employee will not disclose any proprietary or client information to any unauthorized third party.

11. Harassment and Discrimination:

The Employer is committed to providing a workplace free of harassment and discrimination. The Employer adheres to the Minnesota Human Rights Act (Minn. Stat. Ch. 363A), which prohibits discrimination based on race, sex, age, marital status, creed, sexual orientation, disability, and other protected classes. Retaliation against anyone reporting workplace issues is strictly prohibited.

12. Minimum Wage and Wage Deductions:

The Employer complies with all applicable Minnesota minimum wage provisions. Any wage deductions will be authorized in writing by the Employee and will comply with Minnesota rules.

13. Standards of Office Conduct:

The Employee is expected to maintain a professional demeanor and adhere to the following standards of office conduct:

• Option A: Dress code: [Dress Code Description].
• Option B: Provide excellent customer service to both internal and external clients.
• Option C: Use office phone, email, and internet for business purposes only. Personal use should be minimal and comply with company policy.
• Option D: Handle petty cash and process reimbursements accurately and in accordance with company policy.
• Option E: Maintain excellent attendance and punctuality.
• Option F: Report any office maintenance or safety concerns to [Designated Contact Person].

14. Technology Use:

The Employee's use of Employer-provided technology is subject to the following guidelines:

• The Employee is prohibited from making unauthorized copies of company documents or records.
• Email and internet use must comply with the Employer's Acceptable Use Policy.

15. Intellectual Property:

Any original templates, procedures, or communication materials developed by the Employee during their employment will be the property of the Employer, unless otherwise stated in writing.

16. Mandatory Trainings:

The Employee will be required to participate in mandatory trainings, including, but not limited to, anti-harassment training, data privacy training, safety training, and office equipment use training.

17. Termination:

The Employee's employment may be terminated at any time, with or without cause, subject to applicable Minnesota law.

• Upon termination, the Employer will provide the Employee's final paycheck within 24 hours of demand upon discharge, as required by Minn. Stat. 181.13.
• The Employee must return all physical and electronic company property upon termination.

18. At-Will Employment:

The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable Minnesota law. This is not a contract for a specific term of employment.

19. Non-Compete:

• Option A: The Employee acknowledges and agrees that there are no non-compete restrictions applicable to this position, in accordance with Minnesota law.
• Option B: Employee agrees to the terms of the non-compete agreement attached as exhibit [letter]. This non-compete only applies because [reason], and is compliant with evolving Minnesota non-compete law.

20. Dispute Resolution:

Any disputes arising out of or relating to this Agreement will be resolved through the following process:

• First, the parties will attempt to resolve the dispute through internal company complaint processes.
• If the dispute cannot be resolved internally, the parties will attempt to resolve the dispute through mediation or arbitration.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota, and any legal action relating to this Agreement shall be brought in a court of competent jurisdiction in [County Name] County, Minnesota.

21. Mandatory Reporting:

The Employee is required to report any workplace injuries or safety incidents immediately to [Designated Contact Person].

22. Union Representation (If Applicable):

• Option A: This position is not covered by a union agreement.
• Option B: This position is covered by the [Union Name] collective bargaining agreement. The Employee's rights and obligations are governed by that agreement.

23. Equal Pay and Pay Transparency:

The Employer supports equal pay for equal work and does not prohibit employees from discussing their wages with other employees, as permitted by Minn. Stat. 181.172.

24. Electronic Personnel Records Access:

The Employee has the right to access their electronic personnel records upon written request, as provided by Minn. Stat. 181.961.

25. Entire Agreement:

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

26. Severability:

If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name], [Employer Representative Title]

[Employer Legal Name]

____________________________

[Employee Legal Name]

Acknowledgment of Receipt:

I, [Employee Legal Name], acknowledge that I have received a copy of this Minnesota Office Assistant Employment Agreement and have had the opportunity to review it and ask questions.

____________________________

[Employee Legal Name]

Date: [Date]

Questions or Clarifications:

[Employee Questions/Clarifications]