Minnesota office manager employment contract template

Minnesota Office Manager Employment Contract

This Minnesota Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position

The Employer hereby hires the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Office Manager.

Option A: This is a full-time employment contract.

Option B: This is a part-time employment contract.

2. Job Duties

The Employee's duties shall include, but not be limited to, the following:

• Coordinating office administration and procedures.
• Overseeing office supply procurement and vendor management.
• Supervising clerical and administrative staff.
• Ensuring compliance with health, safety, and privacy regulations.
• Maintaining office records and retention schedules in accordance with Minnesota law.
• Managing office budgets and expense reports.
• Organizing meetings and travel.
• Liaising with third-party service providers.
• Monitoring facility maintenance.
• Enforcing company reception protocols.
• Handling sensitive personnel files in line with Minnesota Human Rights Act guidelines.
• Ensuring record-keeping and reporting meet Minnesota Department of Labor standards.
• Serving as the main point of contact for internal communications.
• Option A: [Add additional job duties]
• Option B: [Add additional job duties]

3. Work Location

The Employee's primary work location will be at [Office Address], Minnesota.

• Option A: Remote work is not permitted.
• Option B: Remote work is permitted subject to company policy.
• Option C: Hybrid work is permitted subject to the following conditions: [Specify conditions for hybrid work]

The Employee is expected to be present in the office [Number] days per week.

The Employee shall comply with all applicable local ordinances, including Minneapolis/Saint Paul paid sick leave regulations, if applicable.

4. Employment Type and Work Hours

The Employee's employment is full-time and [Exempt/Non-Exempt] as classified under Minnesota law.

• Option A: The Employee is classified as exempt from overtime pay.
• Option B: The Employee is classified as non-exempt from overtime pay.

The Employee's standard work hours are [Start Time] to [End Time], Monday through Friday, for a total of [Number] hours per week.

The Employee is entitled to meal and rest breaks as required by Minnesota statutes.

Overtime:

• Overtime compensation will be paid at a rate of 1.5 times the Employee's regular hourly rate for all hours worked over 40 in a workweek, as required by Minnesota law.
• All overtime hours must be pre-approved by [Supervisor Name].
• The Employee is responsible for accurately reporting all hours worked in compliance with the Employer's timekeeping procedures.

5. Compensation

The Employer shall pay the Employee a base salary of [Dollar Amount] per year, or an hourly wage of [Dollar Amount] per hour.

The Employee will be paid [Pay Frequency - e.g., bi-weekly, semi-monthly] via [Payment Method - e.g., direct deposit, check], in compliance with Minnesota prompt payment requirements.

Bonuses/Incentives:

• Option A: The Employee is eligible for bonuses based on office performance or administrative efficiency, as determined by the Employer. Specific details will be outlined in a separate bonus plan document.
• Option B: The Employee is not eligible for bonuses or incentives.

Expense Reimbursement: The Employer will reimburse the Employee for reasonable and necessary job-related expenses incurred in accordance with the Employer's expense reimbursement policy. All expenses must be properly documented.

6. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:

• Employer-sponsored health, dental, and vision insurance.
• Eligibility for Minnesota state-mandated family/medical leave.
• Short-term and long-term disability insurance.
• Life insurance.
• Retirement plan options [Specify plan details, e.g., 401(k) with matching contribution].
• Paid time off (PTO) policy complying with Minnesota's earned sick and safe time ordinances, if applicable.
• [Number] days of vacation accrual per year.
• Recognition of the following public holidays: [List Holidays].
• Bereavement leave.
• Jury duty leave.
• Option A: Other local leave entitlements. [Specify]

If the worksite is located in Minneapolis or Saint Paul, the Employee is entitled to use sick and safe time in accordance with the city's respective ordinance. Usage and record-keeping will adhere to the specific requirements of each ordinance.

7. Confidentiality

The Employee agrees to hold all non-public office data, HR records, trade secrets, and proprietary information of the Employer in strict confidence, as outlined in the Minnesota Uniform Trade Secrets Act.

• The obligations under this section shall continue during and after the Employee's employment with the Employer.
• The scope of confidential information includes, but is not limited to: [Specify categories of confidential information].

8. Data Privacy

The Employee shall comply with all applicable Minnesota data protection statutes, including the proper handling of employees' and clients' personal data.

• The Employee must obtain consent before monitoring or surveilling employees in the workplace, where required by law.
• The Employee shall follow the Employer's data destruction processes to ensure the secure disposal of confidential information.

9. Intellectual Property

Any office process improvements, templates, or policy documents created by the Employee during the course of their employment shall be the sole property of the Employer.

10. Behavioral and Professionalism Standards

The Employee shall adhere to the Employer's anti-discrimination and anti-harassment policies, consistent with the Minnesota Human Rights Act.

• The Employee shall comply with the Employer's workplace violence prevention rules.
• The Employee shall use company digital assets and resources respectfully and professionally.

11. Acceptable Use and Office Technology Policy

The Employee's use of business equipment and technology is subject to the Employer's acceptable use policy.

• Personal use of business equipment is [Permitted/Prohibited] subject to the following limitations: [Specify limitations].
• The use of personal mobile devices is subject to the Employer's policy, in compliance with Minnesota electronic monitoring transparency laws.
• The Employer may use video and/or audio recording in communal spaces. Notice will be posted where such recording occurs.

12. Office Safety and Workers' Compensation

The Employee shall comply with all Minnesota Occupational Safety & Health Administration (MNOSHA) rules and regulations.

• The Employee shall report any workplace injuries to [Designated Person/Department] immediately.
• The Employee has the right to file a workers' compensation claim for work-related injuries or illnesses, as provided by Minnesota law.

13. Reporting Lines and Performance Evaluation

The Employee will report to [Supervisor Name], whose title is [Supervisor Title].

• Performance evaluations will be conducted [Frequency - e.g., annually, bi-annually] and will be based on the following criteria: [Specify criteria].
• The Employee is expected to maintain accurate records and documentation of office workflows and processes.

14. Outside Employment and Conflict of Interest

The Employee shall avoid any outside employment or activities that create a conflict of interest with the Employer.

• The Employee shall disclose any potential conflicts of interest to [Designated Person/Department].

15. Employee Conduct

The Employee's conduct is subject to Minnesota's lawful consumable products statute.

• Restrictions on tobacco/alcohol/cannabis use apply only as lawfully permitted.

16. At-Will Employment and Termination

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by law.

• Voluntary Resignation: The Employee shall provide [Number] days' written notice to the Employer prior to resigning.
• Employer-Initiated Termination: The Employer may terminate the Employee's employment at any time, with or without cause.
• Upon termination, the Employer shall pay the Employee all accrued wages and vacation time in accordance with Minnesota's prompt payment law. The final paycheck will be delivered to the Employee [Specify method and timeframe, compliant with MN law].
• The Employee shall return all company property to the Employer upon termination.
• Option A: Severance pay will be provided according to the terms of the Employer's severance policy. [Specify details, or state "Not applicable"]
• Option B: Severance pay will not be provided.
• The Employer shall provide the Employee with information regarding COBRA and state continuation coverage.

17. Non-Solicitation

During and after the Employee's employment with the Employer, the Employee shall not solicit the Employer's employees or clients.

18. Non-Compete (Optional - Use With Caution and Seek Legal Advice)

Important Note: Non-compete agreements are disfavored and subject to strict scrutiny under Minnesota law. Any such agreement must be narrowly tailored, reasonable in time and geography, and necessary to protect the Employer's legitimate business interests.

• Option A: The Employee agrees not to engage in any business that competes with the Employer within a [Number] mile radius of [City, State] for a period of [Number] months following termination of employment. This restriction applies only to [Specific industry or job function].
• Option B: The Employee will not solicit or divert existing clients of the Employer to a competing business for a period of [Number] months following termination of employment.
• Option C: No Non-Compete agreement.

19. Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved as follows:

• First, the parties shall attempt to resolve the dispute through internal HR channels.
• If the dispute is not resolved through internal channels, the parties may agree to mediation.
• If mediation is unsuccessful, the parties may agree to binding arbitration.
• If arbitration is not agreed upon, the dispute shall be resolved in the state or federal courts located in [County] County, Minnesota.

This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota.

The prevailing party in any legal action relating to this Agreement shall be entitled to recover its reasonable attorneys' fees and costs.

20. Required Postings and Employee Handbook

The Employer shall maintain all required federal and state employment postings in a conspicuous location.

The Employee shall have access to the Employer's policy manual or handbook, which contains additional information regarding the terms and conditions of employment.

• Option A: The handbook is available electronically at [Website Address].
• Option B: A physical copy of the handbook is available from [Designated Person/Department].

21. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

22. Notice and Amendment

Any notice required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given when delivered personally or sent by certified mail, return receipt requested, to the addresses set forth above.

This Agreement may be amended only by a written instrument signed by both parties.

23. Electronic Signatures

This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Electronic signatures shall be accepted as original signatures.

24. Record Retention

The Employer shall maintain employment records in accordance with Minnesota employer obligations.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________