Minnesota receptionist employment contract template

Minnesota Receptionist Employment Contract

This Minnesota Receptionist Employment Contract is made and entered into as of [Date], by and between [Employer Name], with a principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

* Option A: The Employee is hired as a full-time Receptionist.

* Option B: The Employee is hired as a full-time Senior Receptionist.

2. Job Responsibilities

* Answering and directing phone calls using [Telephone System Name].

* Greeting and checking in visitors, using [Visitor Management System Name].

* Managing the front desk area.

* Handling mail and deliveries.

* Maintaining visitor logs.

* Scheduling appointments and meetings, using [Scheduling Software Name].

* Providing customer service to clients and vendors.

* Maintaining office supplies inventory.

* Supporting office administrative tasks.

* Managing incoming/outgoing correspondence.

* Following emergency procedures.

* Adhering to security protocols.

* Maintaining privacy and confidentiality of company and visitor information.

* Operating telephone systems, visitor management technology, scheduling software, and other office equipment.

3. Reporting

* Option A: The Employee will report directly to the [Office Manager Name/Title].

* Option B: The Employee will report directly to the [Administrative Supervisor Name/Title].

4. Work Location

* The Employee's primary work location is the Employer's office located at [Employer Address] in Minnesota.

* Employee will be stationed at the reception area.

* Option A: Remote work is not permitted.

* Option B: Occasional remote work may be permitted with prior approval from [Supervisor Name/Title], and subject to the Remote Work Policy [Document/Policy Name]. Requirements include answering business calls remotely and maintaining confidentiality of records.

5. Employment Type and Hours

* This is a full-time employment position.

* The standard hours of work are [Start Time] to [End Time], Monday through Friday.

* Punctuality is required.

* The shift pattern is consistent and not subject to split shifts unless mutually agreed upon in writing.

* The Employee will be required to work on company holidays. See policy [Holiday policy name].

* Overtime will be paid in accordance with Minnesota wage and hour law for hours worked over 48 per week.

6. Breaks

* The Employee will be provided with mandatory rest and meal breaks in compliance with Minnesota law.

* A [Number] minute paid/unpaid break will be provided.

* A [Number] minute paid/unpaid lunch break will be provided.

* The Employee is restricted from performing work during scheduled breaks.

* Coverage for the reception desk will be provided during breaks by [Covering Employee/Department].

7. Compensation

* Option A: The Employee's hourly wage is [Dollar Amount] per hour.

* Option B: The Employee's annual salary is [Dollar Amount].

* Payment Method: [Direct Deposit/Check].

* Pay Cycle: [Biweekly/Monthly].

* Overtime pay will be calculated at 1.5 times the regular rate for hours worked over 48 per week, as required by Minnesota law.

* The Employer will comply with Minnesota wage payment laws regarding prompt payment of wages.

* Option A: The Employee is not eligible for bonuses or incentives.

* Option B: The Employee may be eligible for front-desk-specific bonuses, performance incentives, or merit pay for customer service excellence, subject to [Bonus/Incentive Plan Document].

8. Benefits

* Option A: Health insurance will/will not be provided.

* Option B: Health insurance will be provided per plan document. See document [Health Plan Document].

* Option A: Dental insurance will/will not be provided.

* Option B: Dental insurance will be provided per plan document. See document [Dental Plan Document].

* Option A: Vision insurance will/will not be provided.

* Option B: Vision insurance will be provided per plan document. See document [Vision Plan Document].

* Option A: Short-term disability coverage will/will not be provided.

* Option B: Short-term disability coverage will be provided per plan document. See document [Disability Plan Document].

* Paid vacation will be accrued at a rate of [Number] days per year. Accrual rates and use/rollover conditions are subject to company policy, compliant with Minnesota law.

* Sick leave will be provided in compliance with Minneapolis/St. Paul earned sick and safe time ordinances, if applicable.

* The Employee is eligible for [Number] paid Minnesota statutory holidays.

* Option A: Eligibility for paid parental leave. See the Parental Leave document [Parental Leave Document].

* Option A: A 401(k) or pension plan will/will not be offered.

* Option B: Eligibility for 401(k) or pension plan. See the 401k Plan Document [401k Plan Document].

* Paid breaks will be provided as required by Minnesota law.

* Option A: Parking/Transportation allowance is not available.

* Option B: Parking/Transportation allowance is available at [Dollar Amount] per month.

* Professional development training focused on receptionist/customer service skills will be provided as deemed necessary by the Employer.

* The Employer will provide notice of changes to benefits in accordance with Minnesota notification requirements.

9. Confidentiality

* The Employee shall safeguard all confidential information learned through front desk operations.

* The Employee shall protect visitor data.

* The Employee shall maintain client confidentiality.

* The Employee shall not share employee files/records without authorization.

* Post-termination confidentiality obligations apply.

* Data privacy regulations applicable to the receptionist role in Minnesota must be followed, including compliance with state-specific data breach notification laws if handling sensitive data.

10. Behavioral Standards

* The Employee shall comply with all office security procedures.

* The Employee shall properly use visitor badges.

* The Employee shall not access unauthorized areas.

* The Employee shall maintain scheduled desk coverage with uninterrupted presence.

* The Employee shall adhere to anti-harassment obligations.

* The Employee shall report safety or security incidents.

* The Employee shall maintain professional work attire and personal appearance in accordance with Employer policy and reception standards, with attention to any religious/cultural accommodation rights under Minnesota law. See the Dress Code document [Dress Code Document].

11. Non-Compete/Non-Solicitation

* Option A: This agreement does not contain any non-compete or non-solicitation clauses.

* Option B: The Employee agrees not to compete with the Employer or solicit its clients or employees for a period of [Number] months following termination of employment within a [Number] mile radius of [Employer Address]. This clause is strictly limited in duration and geographic scope as per Minnesota enforceability standards and does not unreasonably restrict post-employment livelihood. Minnesota law disfavors blanket non-compete agreements for non-managerial staff such as receptionists.

12. At-Will Employment

* The Employee's employment is at-will, as defined under Minnesota law.

* Voluntary Resignation: The Employee must provide [Number] weeks' written notice of resignation. The Employee shall cooperate with the Employer during the transition period.

* Employer-Initiated Termination: The Employer may terminate employment at any time, with or without cause, subject to Minnesota law.

* Severance: Option A: Severance is not provided. Option B: Severance pay may be offered at the Employer's discretion.

* Final Paycheck: The Employer will provide a final paycheck in compliance with Minnesota law.

* Grounds for Immediate Dismissal: Gross misconduct, policy violation, or other serious offenses may result in immediate dismissal.

* Upon termination, the Employee shall return all keys, security badges, access cards, and confidential documents/equipment.

13. Workplace Safety

* The Employer will comply with the Minnesota Occupational Safety and Health Act (MNOSHA).

* The Employer will provide ergonomic workstation policies.

* The Employer will implement emergency evacuation procedures.

* The Employer will implement workplace violence prevention measures.

* The Employer will provide mandatory safety training for those greeting the public.

14. Anti-Discrimination

* The Employer maintains anti-discrimination, equal employment, and anti-harassment policies fully covering Minnesota-protected classes (race, color, creed, religion, national origin, sex, marital status, disability, public assistance status, sexual orientation, age, gender identity/expression, familial status).

* Reporting procedures and remedies are outlined in the Employee Handbook [Employee handbook location].

15. Dispute Resolution

* This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota.

* Any disputes shall be resolved in Minnesota courts.

* The parties agree to prioritize internal complaint procedures, mediation, or arbitration before litigation, where appropriate.

* All required notices are provided in the formats mandated by Minnesota Statutes.

16. Workers' Compensation

* Workers’ compensation coverage will be provided in compliance with Minnesota law.

* Procedures for workplace injury reporting are outlined in the Employee Handbook [Employee handbook location].

* Mental health/support services are available through [Service Provider/Plan Name].

17. Wage Disclosure Rights

* The Employer complies with Minnesota Statutes, section 181.172, regarding wage disclosure rights.

* Employees have the right to discuss their wages.

18. Fair Hiring Laws

* The Employer complies with "Ban the Box"/fair hiring laws.

19. Sick Time

* The Employer complies with all applicable Minneapolis/St. Paul or local sick time laws based on the Employee's work location.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Date: [Date]

[Employee Name]

Signature: ____________________________

Date: [Date]