Minnesota HR assistant employment contract template

Minnesota HR Assistant Employment Contract

This Minnesota HR Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Company Name], a [State] [Entity Type, e.g., Corporation], with a principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

• Option A: The Employer hereby hires the Employee as a full-time HR Assistant.
• Option B: The Employee accepts the position of HR Assistant and agrees to perform the following duties, which may be modified from time to time by the Employer:
  • Administering the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
  • Supporting onboarding and offboarding processes for employees.
  • Managing and maintaining employee records in compliance with privacy regulations.
  • Assisting with benefits administration, including enrollments, changes, and terminations.
  • Supporting FMLA and ADA leave documentation requirements.
  • Processing I-9 forms and ensuring E-Verify compliance.
  • Maintaining strict confidentiality of all employee information.
  • Supporting payroll input and timekeeping systems.
  • Organizing and participating in new hire orientations.
  • Generating HR reports as needed.
  • Assisting with workplace investigations and company compliance training.

2. Reporting Structure

• Option A: The Employee will report directly to the [Supervisor Title, e.g., HR Manager].
• Option B: The Employee will be assigned to the [Department Name, e.g., Human Resources] department.

3. Work Location

• Option A: The Employee's primary work location will be at [Company Address].
• Option B: The Employee's primary work location will be hybrid/remote, subject to the Employer's remote work policies.
  • The employer will provide the equipment needed for remote work, while the employee will be responsible for following data privacy rules.
  • The employee agrees to be available on-site as needed.

4. Work Hours

• Option A: This is a full-time position. The standard work week is [Number] hours per week.
• Option B: The Employee is entitled to meal and rest breaks in accordance with Minnesota Department of Labor and Industry regulations.
• Option C: Overtime eligibility will be determined according to Minnesota’s overtime pay law.
• Option D: Flexible scheduling arrangements [are/are not] available, subject to Employer approval.

5. Compensation

• Option A: The Employee's base compensation will be [Dollar Amount] per [Hour/Year], payable [Pay Cycle, e.g., bi-weekly].
• Option B: Payment will be made via [Payment Method, e.g., direct deposit].
• Option C: The Employer will comply with Minnesota’s minimum wage statutes and wage statement requirements.

6. Benefits

• Option A: The Employee is eligible for the following benefits:
  • Employer-funded health insurance, effective [Date].
  • Employer-funded dental insurance, effective [Date].
  • Employer-funded vision insurance, effective [Date].
  • Paid time off (vacation and sick leave) per company policy, including compliance with Minnesota’s Earned Sick and Safe Time law.
  • Paid parental/maternity leave as required by Minnesota state law.
  • Paid holidays, including Minnesota-specific official holidays.
  • Retirement or 401(k) plan options per company policy.
  • Short-term disability insurance per company policy.
  • Long-term disability insurance per company policy.
  • Workers’ compensation insurance as mandated by Minnesota statute.
  • Unemployment insurance.
  • Tuition or professional development support per company policy.

7. Leave Laws

• Option A: The Employer will comply with all applicable Minnesota leave laws, including:
  • Minnesota Parental Leave Act.
  • School Conference and Activities Leave.
  • Domestic Abuse Leave.
  • Bone Marrow Donation Leave.
  • Civil Air Patrol Leave.

8. Confidentiality

• Option A: The Employee acknowledges that they will have access to confidential employee data.
• Option B: The Employee agrees to comply with the Minnesota Government Data Practices Act and federal HIPAA as it relates to employee medical benefits or records.
• Option C: The Employee is prohibited from unauthorized access, use, or disclosure of confidential information, both during and after employment.

9. Equal Employment Opportunity

• Option A: The Employer is an equal opportunity employer and complies with the Minnesota Human Rights Act.
• Option B: The Employer prohibits discrimination and harassment based on any protected class under state law, including marital status, familial status, status with regard to public assistance, and sexual orientation.
• Option C: The Employer is committed to non-retaliation, reporting, and investigation protocols.

10. Company Policies

• Option A: The Employee will comply with the Employer’s code of conduct, IT security policies, data retention policies, social media policies, and dress code.

11. Training

• Option A: The Employee will participate in mandatory HR training, anti-harassment education, and other compliance programs.

12. Intellectual Property

• Option A: All work product created by the Employee as part of their HR duties, including employee handbooks, templates, and training materials, is the property of the Employer.

13. Outside Employment

• Option A: The Employee is prohibited from engaging in outside employment that creates a conflict of interest with their HR duties.

14. Professional Certification

• Option A: The Employer may support the Employee’s professional certification or continuing education relevant to the HR field.

15. At-Will Employment

• Option A: This is an at-will employment relationship, as recognized under Minnesota law.
• Option B: The Employer may terminate the Employee's employment with or without cause, subject to anti-retaliation and whistleblower protections under Minnesota statutes.
• Option C: Progressive discipline procedures will be followed in line with company policy, if available.

16. Termination

• Option A: The Employee may resign with [Number] days' written notice.
• Option B: Upon termination, the Employee will receive final pay in compliance with Minnesota’s prompt payment on termination rules.
• Option C: The Employee will return all company property and HR records.
• Option D: Continued confidentiality responsibilities remain in effect after termination.
• Option E: Severance [will/will not] be offered per company policy.

17. Wage Transparency

• Option A: The Employer complies with Minnesota’s wage transparency law and prohibits pay secrecy policies.

18. Non-Solicitation

• Option A: The Employee agrees not to solicit employees or clients for competitive purposes for a period of [Number] months following termination. This clause is subject to Minnesota legal standards.

19. Dispute Resolution

• Option A: The Employer has internal complaint/appeal processes for HR assistants.
• Option B: The parties may agree to mediation or binding arbitration to resolve disputes.
• Option C: This Agreement is governed by the laws of the State of Minnesota, and venue shall be in [County Name] County, Minnesota.

20. Amendments

• Option A: This Agreement may be amended only by written consent of both parties.

21. Occupational Health and Safety

• Option A: The Employer complies with OSHA occupational health and safety standards and Minnesota’s Workplace Accident and Injury Reduction Act.
• Option B: The Employee is eligible to participate in employer-sponsored wellness, EAP, or mental health programs.

22. Personnel Records

• Option A: The Employee has the right to access their personnel records as provided by Minnesota’s Personnel Record Review and Access law.

23. Background Checks

• Option A: The Employee is subject to background checks, drug testing, or fingerprinting as required by the Employer's policy, in compliance with Minnesota’s “ban the box” law.

24. Lactation Breaks and Pregnancy Accommodation

• Option A: The Employer will comply with Minnesota’s lactation break and pregnancy accommodation laws in workplace policies.

25. Local Ordinances

• Option A: This Agreement and all employment policies are subject to local city ordinances (e.g., Minneapolis or St. Paul earned sick time) if the Employee works in such jurisdictions.

26. Entire Agreement

• Option A: This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Name]