Minnesota accountant employment contract template

Minnesota Accountant Employment Contract

This Minnesota Accountant Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Full Legal Name], a [State] [Entity Type, e.g., Corporation] with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Position

• Option A: Full-Time Accountant
• Option B: Senior Accountant
• Option C: Staff Accountant

The Employee is hired as a Full-Time Accountant and will report to [Reporting Manager Title, e.g., Chief Financial Officer].

The primary work location is [City, Minnesota], at [Address].

Job Responsibilities

• Manage general ledger entries.
• Prepare and analyze financial statements.
• Perform reconciliations.
• Payroll processing with Minnesota tax and wage requirements.
• Record accounts payable and receivable.
• Prepare company budgets.
• Conduct internal audits.
• Reconcile bank statements.
• Support external financial audits.
• Manage state and local sales/use tax reporting and compliance.
• Prepare and file Minnesota income/franchise tax returns.
• Ensure compliance with federal, Minnesota state, and local accounting regulations and standards (including adherence to Minnesota Board of Accountancy rules and MN-specific Generally Accepted Accounting Principles adaptations).
• Ensure timely submission of required Minnesota Department of Revenue filings and remittances.

Required Credentials & Skills

• Option A: CPA licensure required.
• Option B: CPA licensure preferred.
• Option C: Progress towards CPA licensure required per the Minnesota Board of Accountancy's requirements.
• Maintain continuing professional education (CPE) hours as required in Minnesota for accountants/CPAs.
• Proficiency in accounting software such as [Accounting Software, e.g., QuickBooks], [Accounting Software, e.g., Microsoft Dynamics GP], and [Accounting Software, e.g., Sage].
• Adherence to secure data practices and privacy rules, including compliance with Minnesota data breach notification statute Minn. Stat. § 325E.61.

Work Schedule & Location

• Full-time employment (minimum 40 hours per week unless otherwise specified).
• Standard work hours: [Start Time] to [End Time], [Days of the Week].
• Core attendance requirements: [Specific Attendance Requirements].
• Assigned work location: [City, Minnesota], at [Address].
• Option A: In-state travel may be required to [Location].
• Option B: Multi-site coverage may be required for [Location].
• Eligibility and policies for hybrid or remote work: [Remote Work Policy Details], referencing Minnesota wage and hour compliance.
• Provision and reimbursement of work equipment: [Equipment Details] as required by Minnesota statutes.
• Requirements for secure handling of company financial documents and client information outside the primary worksite: [Security Requirements].

Compensation

• Option A: Base annual salary of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
• Option B: Hourly wage of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
• Regular payment schedule: [Payment Schedule, e.g., every other Friday].
• Overtime premiums at one-and-one-half the regular rate for hours over 40 per week, as specified by Minnesota law.
• Any bonus mechanisms: [Bonus Details, e.g., tied to firm or personal performance].
• Procedures for salary review and merit increases: [Salary Review Details].

Benefits

• Group health insurance: [Health Insurance Details].
• Dental insurance: [Dental Insurance Details].
• Vision insurance: [Vision Insurance Details].
• Employer-sponsored health savings accounts (HSA): [HSA Details].
• 401(k) or PERA retirement plan participation: [Retirement Plan Details].
• Paid time off (vacation): [Vacation Time Details].
• Paid time off (Minnesota-mandated sick leave in specific cities): [Sick Leave Details].
• Parental/maternity/paternity leave: [Leave Details].
• Paid holidays: [List of Holidays].
• Disability and life insurance: [Insurance Details].
• Tuition and professional development or CPE reimbursement: [Reimbursement Details].
• Transportation/parking stipends: [Stipend Details].
• Minnesota’s earned sick and safe time accrual and usage: [Sick and Safe Time Details].

Intellectual Property

• All work product, including financial models, reports, databases, and client-sensitive documentation, remains the property of the Employer.
• Guidelines for use of proprietary and third-party tools and cloud-based financial data storage: [Usage Guidelines].

Confidentiality

• Employee shall maintain strict confidentiality regarding all Employer and client information.
• Confidentiality obligations continue indefinitely post-employment.
• Compliance with Minnesota's stance on whistleblower protections (Minn. Stat. § 181.932).

Non-Solicitation/Non-Compete

• Client non-solicitation agreement: [Non-Solicitation Details].
• Non-compete clause: [Non-Compete Details, strictly limited to what is lawful under Minnesota law].

Professional & Ethical Conduct

• Adherence to the AICPA Code of Ethics and Minnesota Board of Accountancy ethics code.
• Maintaining independence and objectivity in financial reporting.
• Prohibitions on conflicts of interest.
• Accurate and complete disclosure of financial information.
• Immediate reporting of compliance concerns: [Reporting Procedures].

Company Policies & Audits

• Mandatory adherence to company accounting policy manuals.
• Adherence to internal controls procedures.
• Regular participation in internal/external audits.

Termination

• At-will employment standard under Minnesota law.
• Voluntary resignation procedure: [Notice Period, e.g., 2 weeks] advance notice required.
• Employer-initiated termination process adhering to Minnesota's final pay statute timing (Minn. Stat. § 181.13/181.14).
• Calculation and payment of any accrued, unpaid PTO.
• Required return of employer equipment and destruction or return of confidential materials.
• Post-termination continuing obligations (confidentiality, return of data, non-disparagement).
• Grounds for immediate dismissal: violation of professional or ethical codes, gross misconduct, criminal conviction, or breach of confidentiality.

Anti-Discrimination

• The Employer is an equal opportunity employer and complies with the Minnesota Human Rights Act (MHRA).
• The Employer prohibits discrimination based on race, color, creed, religion, national origin, sex, marital status, familial status, disability, sexual orientation, gender identity, age, and status with regard to public assistance.
• Reference to company diversity and inclusion policies: [Policy Reference].

Dispute Resolution

• Good faith negotiation required prior to litigation.
• Option A: Mediation prior to litigation: [Mediation Details].
• Option B: Arbitration prior to litigation: [Arbitration Details].
• Minnesota law and venue designated.

Workers’ Compensation & Safety

• Workers’ compensation coverage provided in compliance with Minnesota law.
• Compliance with Minnesota’s occupational safety and health requirements.
• Protocols for reporting workplace injuries or unsafe conditions: [Reporting Protocols].

Minnesota Statutory Notices

• Wage theft prevention disclosures per Minn. Stat. § 181.032.
• Mandatory written notice to employee of wage rates, PTO accrual, employment status, paydays, and employer contact details.
• Acknowledgment of employee receipt of such notices.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________