Maryland HR generalist employment contract template

Maryland HR Generalist Employment Agreement

This Maryland HR Generalist Employment Agreement ("Agreement") is made and effective as of [Effective Date] by and between:

[Company Name], a [State of Incorporation] corporation with a principal place of business at [Company Address] ("Employer"), and

[Employee Name], residing at [Employee Address] ("Employee").

1. Employment

Classification: HR Generalist

Full-Time: Yes

2. Duties and Responsibilities

Option A: The Employee shall perform the following duties and responsibilities:

Administer recruitment and onboarding processes for Maryland employees.

Coordinate employee benefits programs consistent with Maryland requirements.

Oversee payroll and timekeeping functions, ensuring compliance with Maryland's Wage Payment and Collection Law.

Manage employee records in accordance with Maryland record retention statutes.

Address employee relations matters and facilitate conflict resolution, reflecting Maryland's fair employment practices.

Manage workplace safety initiatives in accordance with Maryland Occupational Safety and Health (MOSH) laws.

Conduct Maryland-specific compliance training (e.g., sexual harassment prevention).

Implement performance management processes using Maryland statutory frameworks.

Conduct internal workplace investigations, adhering to Maryland legal processes.

[Add additional duties as needed]

Option B: As reasonably assigned by Employer.

3. HRIS and Technology

The Employee shall utilize the following HRIS and technology tools: [List of HRIS and Technology Tools].

The Employee shall maintain the confidentiality and accuracy of sensitive employee data under federal and Maryland privacy laws.

4. Reporting Structure

The Employee shall report to [Supervisor Name], [Supervisor Title].

The Employee shall collaborate with [List of Departments/Individuals].

5. Work Location

Option A: The primary work location is [Company Address], within the State of Maryland.

Option B: The Employee may be eligible for remote/hybrid work arrangements, subject to Employer's telecommuting policy and compliance with data security and home office safety obligations.

6. Hours of Work and Breaks

The Employee is a full-time employee and shall work [Number] hours per week, typically from [Start Time] to [End Time], Monday through Friday.

The Employee is entitled to meal and rest breaks consistent with Maryland regulations.

Paid rest breaks: [Number] minutes

Unpaid meal break: [Number] minutes

7. Compensation

Option A: The Employee's salary is [Salary Amount] per year, payable [Pay Frequency].

Option B: The Employee's hourly rate is [Hourly Rate] per hour.

Overtime will be paid in accordance with Maryland state minimum wage and overtime provisions.

Pay Cycle: [Pay Cycle Dates].

Direct Deposit: Required.

Wage deductions or adjustments will be made in accordance with Maryland law.

8. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:

Health insurance: [Provider Name]

Vision insurance: [Provider Name]

Dental insurance: [Provider Name]

Prescription coverage: [Provider Name]

401(k) or retirement plan: [Plan Name]

Paid time off (PTO): [Number] days per year.

Maryland-mandated sick and safe leave: Per Maryland Healthy Working Families Act.

Statutory holidays recognized in Maryland: [List of Holidays].

Leave policies (FMLA, Maryland Parental Leave Act, jury duty, voting leave).

[Optional: Childcare/eldercare support.]

9. Reimbursement Policies

The Employee will be reimbursed for job-related expenses in accordance with Employer's reimbursement policy.

Eligible expenses include:

Professional development.

SHRM or HRCI certification fees.

Mandatory state training requirements.

Mileage or travel expenses as governed by Maryland labor law.

10. Anti-Discrimination and Harassment

The Employer is committed to strict compliance with Maryland and federal anti-discrimination, equal employment opportunity, and anti-harassment requirements.

Maryland-protected classes include marital status, sexual orientation, gender identity, and genetic information.

Procedures for complaint and investigation handling will follow Maryland Commission on Civil Rights guidelines.

11. Proprietary Information and Confidentiality

The Employee shall maintain the confidentiality of sensitive HR data, employee records, and business information, with reference to Maryland identity theft and data protection statutes.

Upon termination, the Employee shall return or destroy all proprietary materials.

12. Social Media and Employee Communications

The Employee shall comply with Employer's social media and employee communications policies, which comply with Maryland's employee social media privacy statute (Md. Labor & Employment Code Ann. § 3-712).

13. Intellectual Property

Any intellectual property created by the Employee in the course of employment, such as handbooks, policies, or training materials, shall be owned by the Employer.

[Optional: Carve-outs for prior or personal works.]

14. Behavioral Standards

The Employee shall adhere to all Maryland and federal labor, employment, and workplace safety laws.

Zero tolerance for workplace violence per Maryland standards.

The Employee shall support labor law posters and regulatory reporting as required by Maryland state authorities.

The Employee is expected to model best HR practices.

15. Non-Compete and Restrictive Covenants

[Option A: Non-compete clause not applicable due to salary below Maryland's threshold.]

[Option B: Non-solicitation and confidentiality agreements are permitted and acknowledged.]

[Specify details of any permissible restrictive covenants, ensuring compliance with Maryland law.]

16. Employment-at-Will

Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to the following:

Discipline: Employer's disciplinary procedures.

Voluntary resignation: [Number] days written notice required.

Employer-initiated termination: Subject to Maryland law.

Layoff: Subject to Maryland law.

Notice requirements: Per Employer policy and Maryland law.

Severance eligibility: [State eligibility requirements; if none, state "No severance will be provided."]

Final wage payment: In compliance with the Maryland Wage Payment and Collection Law.

Exit processing: Return of equipment/materials, deactivation of system access.

17. Maryland-Specific Compliance

The Employee shall comply with Maryland's ban the box law for criminal background inquiries.

E-Verify use limitations: As required by federal law and permitted by Maryland law.

Child labor law application for youth hires: Compliance required.

18. Dispute Resolution

Prioritize internal complaint resolution.

Mediation and/or arbitration: [State whether mediation or arbitration is company policy]

Exclusive venue and choice of law: Maryland.

Acknowledgement of statutory rights to file claims with the Maryland Department of Labor or Maryland Commission on Civil Rights.

19. Workers’ Compensation and Safety

The Employer provides Maryland workers’ compensation coverage and employee notification.

Compliance with MOSH occupational safety and mental health support standards.

Company-provided HR compliance training and required certifications will be provided.

20. Amendment, Assignability, Integration, and Severability

This Agreement may be amended only in writing signed by both parties.

This Agreement is not assignable by the Employee.

This Agreement constitutes the entire agreement between the parties.

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

21. Modification of Job Duties or Policies

The Employer reserves the right to modify job duties or policies as necessary to reflect changes in Maryland or federal labor law.

22. Employee Handbook and Policies

This Agreement is subject to the terms of the Employer's employee handbook(s), Maryland-specific policies, and company code of conduct.

The HR Generalist is expected to lead, update, and enforce such workplace policies.

23. Optional Elements

[Optional: Relocation assistance within Maryland.]

[Optional: Insurance for professional liability related to HR functions (errors and omissions).]

[Optional: Periodic performance review process standards specific to HR KPIs.]

24. Compliance with Maryland Laws

All contract terms and workplace practices shall remain fully compliant with the Maryland Flexible Leave Act, Maryland’s Healthy Working Families Act, and any region- or city-specific ordinances if the workplace is located in Baltimore or other jurisdictions with supplemental HR/labor requirements.

25. Acknowledgment

The Employee acknowledges that they have received, read, and understood all Maryland compliance notices and rights associated with the HR Generalist position.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Company Name]

By: ____________________________

[Authorized Representative Name]

[Title]

____________________________

[Employee Name]