Maryland executive assistant employment contract template

Maryland Executive Assistant Employment Contract

This Full-Time Executive Assistant Employment Contract (the "Agreement") is made and entered into as of this [Date], by and between:

• [Employer's Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer's Full Address] ("Employer"), and
• [Employee's Full Legal Name], residing at [Employee's Full Address] ("Employee").

Position and Responsibilities

• Option A: The Employer hereby employs the Employee as an Executive Assistant.
• Option B: The Employee's primary responsibilities include, but are not limited to: complex calendar management, travel arrangement and logistics, proactive document preparation, meeting scheduling, expense reporting, confidential correspondence, communication screening, presentation drafting, project tracking, event planning, and serving as liaison between senior management and internal/external stakeholders. The Employee will handle sensitive company data and executive communications.
• Option C: Specific technological proficiencies required include Microsoft Office Suite, videoconferencing tools [Specify Tools], and expense management platforms [Specify Platforms]. These tools will be used to support executive operations in [Describe How].

Work Location and Remote Work Policy

• Option A: The Employee's primary work location will be the Employer's facility located in Maryland at [Full Address].
• Option B: The Employer maintains a hybrid/remote work policy, as detailed in [Document Name/Policy Link]. The Employee will be provided with and is expected to use employer-provided equipment responsibly, adhering to data privacy standards under the Maryland Personal Information Protection Act (PIPA) and cybersecurity protocols.
• Option C: Remote access to executive calendars and confidential files requires adherence to strict cybersecurity standards, as outlined in [Policy Name].

Full-Time Status and Work Schedule

• Option A: The Employee's position is a full-time position, requiring a standard work week of [Number] hours.
• Option B: The Employee's core business hours are [Start Time] to [End Time], Monday through Friday.
• Option C: The position requires schedule flexibility to meet executive needs. The Employee is eligible for overtime pay in accordance with the Maryland Wage and Hour Law for any hours worked over 40 in a workweek, unless otherwise exempt.
• Option D: The Employee is required to maintain accurate timekeeping records, as outlined in [Policy Name].

Breaks and Leave

• Option A: The Employee is entitled to meal and rest breaks in accordance with Maryland law.
• Option B: The Employee will accrue and may use earned sick and safe leave credits pursuant to the Maryland Healthy Working Families Act, as detailed in [Policy Name].

Compensation

• Option A: The Employee's annual salary will be [Dollar Amount], payable [Frequency] ([Weekly/Bi-Weekly/Semi-Monthly/Monthly]).
• Option B: The Employee's hourly rate will be [Dollar Amount].
• Option C: Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for hours worked over 40 in a workweek, as required by Maryland minimum wage and overtime standards.
• Option D: The Employee may be eligible for a merit bonus or annual performance-based increase, based on performance evaluations and company performance, as determined by the Employer.
• Option E: The Employee will be reimbursed for job-related expenses in accordance with the Employer's business expense policy and Maryland labor regulations, available at [Policy Location].

Benefits

• Option A: The Employee is eligible to participate in the Employer's benefits program, including health, dental, and vision insurance, subject to the terms and conditions of those plans.
• Option B: The Employer provides paid sick/safe leave in compliance with Maryland law.
• Option C: The Employee is eligible for paid vacation and holidays, as outlined in [Policy Name].
• Option D: [Describe Other Benefits, e.g., retirement plan, dependent care flexibility, statutory leave eligibility, professional development, commuter subsidy].

Equal Opportunity and Anti-Discrimination

• Option A: The Employer is an equal opportunity employer and complies with all applicable Maryland anti-discrimination laws, including the Maryland Fair Employment Practices Act.
• Option B: The Employer does not discriminate on the basis of race, gender, religion, age, disability, sexual orientation, gender identity, marital status, or any other protected class under Maryland law.

Professional Conduct and Confidentiality

• Option A: The Employee is expected to maintain a high level of professional conduct and communication at all times.
• Option B: The Employee is expected to adhere to the Employer's dress code, as outlined in [Policy Name].
• Option C: The Employee must maintain the confidentiality of all sensitive information, privileged communications, strategic planning, and non-public company data. The Employee agrees to comply with the Maryland Uniform Trade Secrets Act.
• Option D: The Employee is required to adhere to the company's anti-harassment and anti-bullying policies, detailed at [Policy Location].

Confidentiality Obligations

• Option A: The Employee acknowledges that during the course of employment, they will have access to confidential information concerning the Employer's business, clients, and other proprietary matters.
• Option B: The Employee agrees to maintain the confidentiality of all such information both during and after the term of employment and shall not disclose or use such information for personal gain or to the detriment of the Employer.
• Option C: Upon termination of employment, the Employee will return all confidential documents, devices, and company property to the Employer.

Intellectual Property

• Option A: Any intellectual property developed by the Employee during the course of employment, including proprietary executive documentation, templates, or workflows, shall be the sole and exclusive property of the Employer.
• Option B: The Employee agrees to assign all rights, title, and interest in such intellectual property to the Employer, in compliance with Maryland statutory requirements.

Conflict of Interest

• Option A: The Employee agrees to avoid any conflict of interest during the term of employment.
• Option B: The Employee is restricted from engaging in outside employment or board service that could interfere with their duties or create a risk of divided loyalty or exposure of sensitive information.

Restrictive Covenants

• Option A: The Employee acknowledges that Maryland law limits the enforceability of non-compete agreements, particularly for employees earning less than statutory thresholds.
• Option B: Any non-compete or non-solicit provisions contained in a separate agreement or appendix [Specify Location] are narrowly tailored, time-limited, geographically reasonable, and compliant with the Maryland Noncompete and Conflict of Interest Clause Act.

Gifts and Gratuities

• Option A: The Employee shall not accept business gifts or gratuities that could create a conflict of interest or violate Maryland ethical standards.

At-Will Employment

• Option A: The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions below.
• Option B: In the event of resignation, the Employee shall provide [Number] weeks' written notice to the Employer.
• Option C: In the event of involuntary termination, the Employee is entitled to [Severance Details, if any]. The final paycheck, including accrued leave payout, will be provided in accordance with Maryland law.

Post-Termination Obligations

• Option A: Upon termination of employment, the Employee will return all physical and digital property belonging to the Employer.
• Option B: The Employee will delete all confidential files from personal devices and cooperate with offboarding procedures.

Workplace Safety

• Option A: The Employer is committed to maintaining a safe workplace and complies with Maryland Occupational Safety and Health (MOSH) regulations.
• Option B: The Employee is responsible for reporting any workplace injuries or hazards to the Employer immediately.

Whistleblower Protection

• Option A: The Employer complies with Maryland's whistleblower and retaliation protections for employees reporting legal or ethical violations.

Dispute Resolution

• Option A: The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through internal resolution processes.
• Option B: If internal resolution fails, the parties agree to participate in mediation and/or arbitration before initiating litigation.
• Option C: This Agreement shall be governed by and construed in accordance with the laws of the State of Maryland. Any legal action arising out of or relating to this Agreement shall be brought in the state or federal courts located in Maryland.

Electronic Signature

• Option A: This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
• Option B: The parties agree that electronic signatures shall have the same force and effect as original signatures, in accordance with the Maryland Uniform Electronic Transactions Act.

Required Disclosures

• Option A: The Employee acknowledges receipt of the Employer's wage notice information and employee rights postings, as required by Maryland law.
• Option B: [Include any relevant industry/regulatory compliance information applicable to the Employer's sector].

Entire Agreement

• Option A: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• Option B: The Employer reserves the right to periodically review and adjust the terms of this agreement to ensure compliance with current Maryland practice or statutory changes.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer's Name]

By: [Employer's Representative Name]

Title: [Employer's Representative Title]

____________________________

[Employee's Full Legal Name]