Maryland office assistant employment contract template

Maryland Office Assistant Employment Contract

This Maryland Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a company organized and existing under the laws of Maryland, with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position

• The Employer hires Employee as a full-time Office Assistant.
• Responsibilities:
• Option A: Managing correspondence (mail and email).
• Option B: Scheduling meetings and appointments.
• Option C: Maintaining electronic and paper filing systems.
• Option D: Greeting visitors.
• Option E: Preparing reports and presentations.
• Option F: Handling office supply inventory and ordering.
• Option G: Processing incoming and outgoing mail.
• Option H: Providing support to multiple departments (specify: [Department Names]).
• Option I: Data entry and management.
• Option J: Answering and directing phone calls.
• Option K: Drafting and editing documents.
• Option L: Compliance with Employer policies and regulations (e.g., HIPAA if applicable).
• Option M: Other duties as assigned ([Specify Other Duties]).

2. Reporting

• Option A: Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option B: Employee will report directly to the [Department Name] department.
• Employee is expected to collaborate with [List departments or individuals].

3. Confidentiality

• Option A: Employee will have access to confidential information. Employee agrees to maintain the confidentiality of such information according to Maryland law and Employer policies.
• Option B: Employee will have access to personal information and agrees to comply with the Maryland Personal Information Protection Act.

4. Work Location & Arrangement

• The primary work location is [Office Address in Maryland].
• Option A: This is a fully in-office position.
• Option B: This is a hybrid position, requiring [Number] days per week in the office.
  • Remote work arrangement details: [Specify equipment provided, connectivity standards, etc.]

5. Employment Classification

• Full-time, non-exempt.
• Option A: Employee’s standard work week will be [Number] hours.
• Option B: The minimum work week will be [Number] hours and the maximum will be [Number] hours.
• Schedule: [Specify fixed or flexible schedule].
• Meal and rest breaks will be provided in accordance with Maryland wage and hour laws (COMAR).
• Employee is responsible for accurately recording work time.

6. Compensation

• Option A: Annual salary: [Dollar Amount].
• Option B: Hourly wage: [Dollar Amount].
  • This is compliant with Maryland's state and local minimum wage laws.
• Overtime will be paid at 1.5 times the regular rate for hours worked over 40 in a workweek, as required by Maryland Wage and Hour Law.
• Payroll frequency: [Biweekly or Semimonthly].
• Payment method: [Direct Deposit, Check, etc.].
• Incentives: [Specify any attendance bonuses, performance bonuses, or other incentives].

7. Benefits

• Option A: Employer offers group health, vision, and dental insurance. Details will be provided separately.
• Option B: Employer offers a retirement/401(k) plan. Details will be provided separately.
• Paid Sick Leave: Employee is entitled to Maryland statutory paid sick leave in accordance with the Maryland Healthy Working Families Act.
• Vacation/PTO: [Specify accrual method and amount].
• Paid Holidays: [List major holidays recognized in Maryland] (e.g., New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day).
• Other perks: [Specify transportation/parking subsidies, professional memberships, training reimbursements, flexible spending accounts, etc.].

8. Ownership of Work Product

All work product, documents, materials, and files created by Employee during employment are the property of Employer. Upon termination, all company property must be returned promptly.

9. Standards of Conduct

Employee is expected to maintain punctuality, adhere to the Employer’s dress code ([Specify dress code or business casual requirements]), comply with cybersecurity and data loss prevention policies, and use office equipment and communication systems appropriately.

10. Workplace Safety

Employee must report all workplace accidents immediately. Employer complies with Maryland Occupational Safety and Health (MOSH) standards.

11. At-Will Employment

Employment is at-will. Either party may terminate the employment relationship at any time, with or without cause or notice, unless otherwise specified in writing.

12. Termination

• Option A: Resignation requires [Number] days' written notice.
• Option B: Employer may terminate employment at any time, with or without cause.
• Final pay will be calculated and paid on or before the next regular payday after termination, as required by Maryland law.
• Upon termination, Employee must return all access cards, keys, and confidential information.

13. Anti-Harassment and Anti-Discrimination

Employer prohibits harassment and discrimination based on race, color, religion, sex, age, disability, marital status, national origin, genetic information, pregnancy, sexual orientation, gender identity, or any other characteristic protected by Maryland law. Complaint mechanisms are outlined in the Employee Handbook.

14. Non-Compete (if applicable)

• Option A: This agreement contains a non-compete clause. Restrictions are limited in duration ([Specify duration]), geography ([Specify geographic area]), and scope per Maryland law.
• Option B: This agreement does not contain a non-compete clause.
• This clause does not apply if Employee's earnings are below the statutory threshold defined by Maryland law.
• Carve-outs [if applicable, specify carve-outs to non-compete clause].

15. Non-Solicitation and Non-Disparagement (if applicable)

Employee agrees not to solicit Employer's employees or clients for a period of [Number] months following termination of employment.

Employee agrees not to disparage Employer.

16. Leave Policies

Employer complies with Maryland's requirements for sick and safe leave, voter leave, jury duty, and, if applicable, family and medical leave (including FMLA or Maryland Parental Leave Act, as relevant to employer size).

17. Dispute Resolution

Parties agree to attempt to resolve any disputes through internal complaint escalation.

• Option A: Parties agree to participate in mediation before initiating litigation.
• Option B: Parties agree to resolve disputes through binding arbitration.

Maryland law governs this Agreement, and any legal proceedings will be conducted in Maryland courts.

18. Workers' Compensation

Employer provides workers' compensation coverage as required under Maryland law. Employee must report any workplace injuries immediately.

19. Mandatory Workplace Notices and Training

Employer displays all mandatory workplace notices as required by Maryland law (e.g., Maryland Minimum Wage and Overtime Law poster).

Employee is required to complete [Specify mandatory training, e.g., anti-harassment, workplace safety].

20. Accommodations

Employer provides reasonable accommodations for disabilities under the Maryland Fair Employment Practices Act and the Americans with Disabilities Act. Employees should submit accommodation requests to [Contact Person/Department].

21. Entire Agreement

This Agreement constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________

Date: ____________________________