Maryland office manager employment contract template

Maryland Office Manager Employment Contract

This Maryland Office Manager Employment Contract (the “Agreement”) is made and effective as of [Date] by and between [Employer Legal Name], a company organized under the laws of Maryland, with its principal place of business at [Employer Full Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Full Address] (“Employee”).

1. Position:

• The Employer hereby employs Employee as a full-time Office Manager.
• The Employee accepts such employment and agrees to perform the duties described below and such other duties as may be assigned by the Employer from time to time.

2. Job Description:

• The Employee will perform the following duties, with attention to Maryland-specific requirements:
• Administrative Management: Overseeing all aspects of office administration, including but not limited to managing office supplies, equipment, and vendor relationships.
• Office Supply Procurement and Vendor Relations: Managing the procurement of office supplies and maintaining relationships with vendors, ensuring compliance with Employer’s purchasing policies and applicable Maryland laws.
• Supervision and Training of Administrative Staff: Supervising and training administrative staff, ensuring compliance with Employer’s policies and applicable Maryland laws, including anti-discrimination and harassment prevention.
• Maintenance of Office Records: Maintaining office records in accordance with Employer’s policies and applicable Maryland record retention and privacy laws.
• Scheduling and Coordination of Meetings and Events: Scheduling and coordinating meetings and events, including logistics, catering, and communication with participants.
• Handling Sensitive Information: Handling sensitive company and employee information in accordance with Employer’s policies and applicable Maryland laws, including data protection and privacy requirements.
• Workplace Safety: Overseeing workplace safety in compliance with Maryland Occupational Safety and Health (MOSH) requirements.
• Office Equipment and Facilities Management: Managing office equipment and facilities, including maintenance, repairs, and upgrades.
• Visitor and Access Policies: Enforcing visitor and access policies to ensure the security and safety of the office.
• Compliance Support: Supporting compliance efforts with Maryland wage and hour laws, and ensuring local licensing or business registration obligations are met.

3. Reporting Responsibilities:

• The Employee will report directly to [Name of Supervisor/Executive Management].
• The Employee will act as a liaison with external service providers or contractors specific to Maryland, such as legal counsel, accountants, and insurance brokers.

4. Work Location, Hours, and Schedule:

• Primary Work Location: [Full Office Address in Maryland].
• Expected Working Hours: [Number] hours per week, generally from [Start Time] to [End Time], Monday through Friday.
• Option A: Adherence to Employer's policies on break periods and meal/rest requirements as per Maryland law.
• Option B: Employee will receive a [Number] minute unpaid meal break each day, and two [Number] minute paid rest breaks.
• Schedule: Primarily on-site, with potential occasional remote work as per Employer’s policies.
• Option A: Remote work is not permitted.
• Option B: Remote work may be permitted on [Days of the Week], subject to Employer approval and policy.

5. Employment Status and Overtime:

• Full-time employment.
• Overtime:
• Option A: Employee is exempt from overtime pay as an exempt employee under the Fair Labor Standards Act (FLSA) and Maryland law.
• Option B: Employee is eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek, as mandated by Maryland law. Overtime must be pre-approved by [Name and/or Title of Approving Authority].
• Procedures for tracking hours worked and overtime approval: [Description of procedure].

6. Compensation:

• Annualized Salary: [Dollar Amount] payable [Frequency, e.g., bi-weekly].
• Option A: Payment method will be direct deposit.
• Option B: Payment method will be by check.
• Overtime Pay: As per Section 5, if applicable.
• Incentive, Performance, or Retention Bonuses:
• Option A: Employee is eligible for a performance bonus of up to [Dollar Amount or Percentage] based on achievement of agreed-upon performance metrics.
• Option B: No bonus is offered.
• Eligibility for Salary Increases: Subject to performance reviews and Employer’s compensation policies, considering Maryland’s equal pay requirements.

7. Employee Benefits:

• Health Insurance: [Description of Health Insurance Plan, e.g., Employer-sponsored health insurance plan].
• Dental Insurance: [Description of Dental Insurance Plan].
• Vision Insurance: [Description of Vision Insurance Plan].
• Paid Vacation Leave: [Number] days per year, accrued as per Employer’s policy and Maryland law.
• Paid Sick Leave: Accrued as per Employer’s policy and Maryland’s Healthy Working Families Act.
• Paid Family and Medical Leave: In line with Maryland’s Time to Care Act.
• Maryland State Holidays: Observed paid holidays as per Employer's policy.
• Retirement/Pension Contributions: [Description of Retirement Plan, e.g., 401(k) plan with Employer matching contribution].
• Commuter Benefits: [Description of Commuter Benefits, e.g., pre-tax commuter benefits for Maryland transit].
• Tuition Reimbursement: [Description of Tuition Reimbursement Policy, if applicable].
• Professional Development: [Description of Professional Development Opportunities or Certification Support].

8. Leave of Absence:

Employer’s policies for leave of absence, jury/court duty leave, voting leave, and parental leave (if provided) will be followed in compliance with Maryland law.

9. Data Protection and Confidentiality:

• Employee shall safeguard company, client, and employee data, in compliance with Maryland’s data breach notification duties and privacy requirements.
• Document and records management policy will be aligned with Maryland’s legal frameworks, covering electronic and physical files.
• Employee acknowledges the importance of data encryption requirements.

10. Workplace Conduct:

• The Employee shall adhere to Employer’s policies on anti-harassment, equal employment opportunity, diversity and inclusion, and specifically referencing Maryland’s protected classes (race, color, religion, sex, age, marital status, sexual orientation, gender identity, genetic information, disability, etc.).
• Employee has a duty to report and cooperate with Maryland Commission on Civil Rights (MCCR) investigations.

11. Workplace Safety and Health:

• The Employee shall comply with MOSH regulatory requirements, including office ergonomics and incident reporting.
• The Employee will play a role in ensuring compliance with these requirements.

12. Company Equipment, IT, and Communications Systems:

Employee is responsible for the use and care of company equipment, IT and communications systems, including adherence to Maryland-specific electronic monitoring and consent requirements.

13. Expense Reimbursement:

Expense reimbursement will be handled in accordance with Employer’s policy and Maryland employment practices.

14. Intellectual Property:

• All intellectual property related to materials, processes, manuals, or templates created in the course of employment will be owned by the Employer.
• Employee shall avoid unauthorized use or disclosure.

15. Conflict of Interest:

Employee must disclose any potential conflicts of interest or outside employment consistent with Maryland public policies.

16. Social Media, Communications, and External Representation:

Employee’s social media, communications, and external representation must align with Employer's policies, particularly concerning statements about or on behalf of the Employer in Maryland.

17. Termination:

• At-will employment: This is an at-will employment relationship, as defined under Maryland law.
• Voluntary Termination:
• Option A: Employee must provide [Number] weeks’ written notice of resignation.
• Option B: Employee must provide [Number] days’ written notice of resignation.
• Involuntary Termination: Employer may terminate employment at any time, with or without cause, subject to Maryland law.
• Severance:
• Option A: Employee will not be entitled to severance upon termination of employment.
• Option B: Employee will be entitled to severance in accordance with Employer's severance policy.
• Final Pay: Final pay will be provided in compliance with Maryland’s final paycheck requirements.
• Return of Property: Upon termination, Employee must return all company property.

18. Discipline and Termination:

Employer may impose disciplinary action up to and including termination, consistent with Maryland’s anti-retaliation and unemployment benefit eligibility rules.

19. Dispute Resolution:

Grievance, complaint, and internal dispute escalation procedures will be followed, followed by mediation and arbitration as alternatives to litigation, with venue, governing law, and jurisdiction set in Maryland.

20. Restrictive Covenants:

Any restrictive covenants (non-solicitation, confidentiality, non-compete) are compliant with Maryland’s restrictions on non-compete agreements and will be narrowly tailored and reasonable in scope and duration.

21. Mandatory Posters and Handbooks:

Employee acknowledges that mandatory Maryland posters and handbooks are available for review.

22. Training:

Employee will participate in training required under Maryland law, such as harassment prevention training.

23. Whistleblower Protection:

Employee acknowledges Maryland’s whistleblower protections and has an obligation to report legal violations.

24. Modification:

This Agreement may be modified only by a written instrument signed by both parties. The Employer may adjust provisions to remain compliant with current Maryland law and to meet the needs of the business, consistent with the responsibilities and risks of the office manager role.

25. Governing Law and Venue:

This Agreement shall be governed by and construed in accordance with the laws of the State of Maryland. The venue for any legal action arising out of this Agreement shall be in [County], Maryland.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Name and Title of Authorized Representative]

[Employee Full Legal Name]

[Employee Signature]