Kentucky HR assistant employment contract template

Kentucky HR Assistant Employment Contract

This Kentucky HR Assistant Employment Contract ("Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], a company registered in Kentucky, with its registered business address at [Employer Registered Business Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position: Human Resources Assistant

• Option A: Employee is hired as a full-time Human Resources Assistant.
• Option B: Employee is hired as a part-time Human Resources Assistant.

The Employee's duties include, but are not limited to: processing employment applications, supporting the recruitment and onboarding process, assisting with maintaining personnel records, coordinating employee benefits administration, supporting payroll preparation, managing time and attendance records, tracking employee leave/accruals, assisting in employee relations tasks, maintaining confidentiality of employee records, supporting compliance training initiatives, scheduling interviews/orientations, delivering initial policy explanations, and assisting with EEO, FMLA, and Kentucky-specific labor law documentation. The Employee is expected to be proficient in using HR information systems such as [List HRIS Systems, e.g., ADP, Workday].

2. Compliance with Laws:

The employee will be responsible for Compliance with both federal (e.g., FLSA, FMLA, ADA, Title VII) and Kentucky state law specific to employee files, labor posters, wage and hour, unemployment, and workers’ compensation.

3. Employment Type and Work Hours:

• Option A: Full-Time Employment
  • The position is a full-time position. Standard work hours are [Number] hours per week, generally from [Start Time] to [End Time], Monday through Friday.
• Option B: Part-Time Employment
  • The position is a part-time position. Standard work hours are [Number] hours per week, scheduled as needed.

Regular attendance is expected. Overtime eligibility and calculation will be in accordance with the FLSA and Kentucky wage and hour requirements. Meal and rest break policies will be provided as per Kentucky statutes (breaks of 20 minutes or less are paid, if provided).

4. Work Location:

• Option A: The primary work location is the Employer's facility located at [Employer Address] in Kentucky.
• Option B: Remote Work
  • The Employee may perform job duties remotely subject to Employer's remote work policy, which includes data privacy and security standards.

5. Compensation and Benefits:

• Option A: Salary
  • The Employee's annual salary is [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly, semi-monthly].
• Option B: Hourly Wage
  • The Employee's hourly wage is [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly, semi-monthly].

Overtime pay will be provided as required by federal and Kentucky wage laws. Eligibility for merit increases, performance bonuses, or HR-specific incentives will be determined at the Employer's discretion.

The Employee is eligible for the following benefits:

• Health Insurance: [Details of Health Insurance]
• Dental Insurance: [Details of Dental Insurance]
• Vision Insurance: [Details of Vision Insurance]
• Workers’ Compensation Insurance (as mandated by Kentucky law)
• Unemployment Insurance (as mandated by Kentucky law)
• Retirement Plan: [Details of 401(k) or other retirement plan]
• Vacation Leave: [Number] days per year.
• Sick Leave: [Number] days per year.
• Paid Holidays: [List of Paid Holidays]
• Professional Training/Certification Assistance: [Details of assistance, if any]
• Employee Assistance Program: [Details, if available]
• Workplace Safety and Wellness Programs

6. Reporting Structure:

The Employee will report directly to the [HR Manager/Director Title and Name]. The Employee will receive direction and workflow assignments from their supervisor. Lines of authority regarding confidential employee matters will be clarified by the supervisor.

7. Confidentiality:

The Employee shall maintain strict confidentiality regarding all employee data, including personal information, social security numbers, health records, background checks, I-9 forms, and payroll data. Improper disclosure may result in termination and legal liability under Kentucky privacy statutes.

8. Anti-Discrimination and Harassment:

The Employer complies with all Kentucky anti-discrimination, harassment, and equal opportunity laws, as outlined in KRS Chapter 344, protecting all categories specified by federal and Kentucky statutes. Protocols for reporting and investigating discrimination or harassment are in place. Mandatory participation in anti-harassment and EEO training is required.

9. Background Checks:

Employment is contingent upon satisfactory completion of a background check, in accordance with Kentucky law. The Employee consents to criminal, background, and/or credit checks as required for this position.

10. At-Will Employment:

Employment is at-will, as permitted under Kentucky law. The Employer may terminate employment at any time for any lawful reason.

11. Termination:

• Option A: Resignation requires [Number] days written notice.
• Option B: No specific notice period is required for resignation.

Upon termination, the Employee will participate in the offboarding process, including returning all Employer property, badges, records, and devices. The final paycheck will be provided as required by KRS § 337.055 (usually by the next scheduled pay date or within 14 days of termination). Information regarding COBRA/health plan continuation and unemployment insurance claims will be provided.

12. Workplace Policies:

The Employee shall comply with all workplace policies, including HR-specific ethical standards, data protection and cybersecurity requirements, and records retention/destruction protocols in line with Kentucky requirements (e.g., payroll and HR records retention per KRS § 337.320). Mandatory reporting of suspected violations of law or policy is required.

13. Non-Disclosure Agreement (NDA):

• Option A: (If applicable) The Employee is required to sign a separate Non-Disclosure Agreement regarding confidential personnel data.
• Option B: (If not applicable) No Non-Disclosure Agreement is required.

14. Non-Solicitation/Non-Compete:

• Option A: (If applicable) The Employee agrees to the terms of the attached Non-Solicitation/Non-Compete Agreement, understanding that its enforceability is limited under Kentucky law.
• Option B: (If not applicable) No Non-Solicitation or Non-Compete Agreement is required.

15. Dispute Resolution:

Any disputes arising from this Agreement will be subject to good-faith internal resolution, voluntary mediation, and arbitration, designating Kentucky law and venue.

16. Workers' Compensation:

The Employee must comply with Kentucky workers' compensation rules, safety training protocols, and reporting requirements for workplace injuries or illnesses.

17. Professional Competence:

The Employee must maintain professional competence, participate in required continuing HR education, and uphold relevant credentialing standards if handling payroll, benefits, or other functions that require certification in some Kentucky workplaces.

18. Acknowledgement:

The Employee acknowledges receipt and understanding of the Kentucky HR Assistant job description, employee handbook, and key policies.

19. Leave Policies:

FMLA and Kentucky pregnancy/disability accommodation policies apply. Kentucky-specific leave for jury duty, voting, military service, or crime victims will be provided as required by law.

20. Moonlighting/Conflicts of Interest:

The Employee must adhere to company policies regarding moonlighting, conflicts of interest, and acceptance of gifts or gratuities.

21. Policy Updates:

The Employer reserves the right to update HR policies or the employee handbook in accordance with changes in Kentucky or federal law. This Agreement takes precedence over conflicting employee handbook provisions except where Kentucky or federal law mandates a different result.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

_______________________________

[Employer Representative Name], [Employer Representative Title]

[Employer Full Legal Name]

_______________________________

[Employee Full Legal Name]