Kentucky receptionist employment contract template

Kentucky Receptionist Employment Contract

This Full-Time Receptionist Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a [State] [Business Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position and Responsibilities

• Option A: The Employer hires Employee as a full-time Receptionist.
• Option B: The Employee will perform the following duties:
  • Greeting and directing visitors in a professional manner.
  • Answering and routing telephone calls using a multi-line phone system.
  • Managing front desk operations, including maintaining a tidy and organized reception area.
  • Monitoring and scheduling appointments via [Software Name].
  • Handling mail and package deliveries, including logging incoming and outgoing items.
  • Maintaining visitor and sign-in logs in accordance with privacy requirements.
  • Overseeing waiting area cleanliness and supply levels, including ordering supplies.
  • Performing clerical support for office departments as assigned.
  • Operating office communications equipment, including printers, fax machines, and scanners.
  • Managing conference room bookings and setup.
  • Assisting with event coordination and logistics.
  • Serving as the first point of contact for customer inquiries and emergencies.

2. Qualifications

• Option A: The Employee represents that they possess the necessary skills, certifications, and experience to perform the job duties, including proficiency with Microsoft Office Suite, phone systems [System Name], and excellent customer service skills.
• Option B: Required: High school diploma or equivalent, [Number] years of receptionist experience, and demonstrable proficiency in [Specific Skill].

3. Reporting Structure

• Option A: The Employee will report directly to [Supervisor Name], [Supervisor Title].
• Option B: Communication protocols include daily check-ins, weekly progress reports, and immediate notification of any incidents or emergencies.

4. Work Location and Attire

• Option A: The primary work location is [Company Address]. This is an on-premises role, and remote work is not permitted.
• Option B: The Employee is expected to maintain a professional appearance, including wearing [Dress Code Description].

5. Work Hours and Breaks

• Option A: Standard work hours are [Start Time] to [End Time], Monday through Friday, totaling 40 hours per week.
• Option B: The Employee is entitled to a [Length] minute unpaid meal break and two [Length] minute paid rest breaks per day. All breaks will comply with Kentucky labor law. Late arrival should be reported immediately to supervisor.

6. Employment Classification

• Option A: This is an at-will, full-time employment position.
• Option B: The standard work week is 35-40 hours. Overtime is permitted with prior written approval from [Supervisor Title] and will be compensated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, in accordance with Kentucky law.

7. Compensation

• Option A: The Employer will pay the Employee an hourly wage of [Dollar Amount] per hour.
• Option B: The Employer will pay the Employee an annual salary of [Dollar Amount], payable bi-weekly.
• Overtime compensation will be calculated as required by Kentucky law. This position is not eligible for tips or commissions unless explicitly stated in writing.

8. Benefits

• Option A: The Employee is eligible for benefits, including health insurance, dental insurance, vision insurance, and paid time off (PTO), as outlined in the Employer's benefits plan.
• Option B: Benefits include:
  • Health Insurance: [Details]
  • Dental Insurance: [Details]
  • Vision Insurance: [Details]
  • Paid Time Off (PTO): [Number] days per year, accruing according to company policy.
  • Holidays: Observed holidays include [List of Holidays].

9. Background Checks

• Option A: Employment is contingent upon successful completion of a background check and drug screening.
• Option B: Employer will comply with Kentucky's fair chance hiring laws if applicable.

10. Confidentiality

• Option A: The Employee agrees to maintain the confidentiality of all company, client, visitor, and personnel information. This obligation extends beyond the term of employment.
• Option B: The Employee will comply with all privacy standards in maintaining visitor logs and records and will safeguard trade secrets and nonpublic information.

11. Limits of Authority

• Option A: The Employee does not have the authority to handle cash without express approval, enter into legal agreements, or initiate security protocols except in emergencies.
• Option B: Issues should be escalated to [Supervisor Title] or security personnel as necessary.

12. Workplace Safety

• Option A: The Employee will comply with all workplace safety and health policies in accordance with Kentucky Occupational Safety and Health (KY OSH) standards.
• Option B: Hazards, emergencies, or incidents in the front office area must be reported immediately to [Designated Contact Person].

13. Professionalism and Decorum

• Option A: The Employee is expected to maintain a professional demeanor and appearance at all times, including friendly and courteous conduct with staff and visitors.
• Option B: Personal electronic device usage at the reception desk should be limited to breaks.

14. Technology and Communications Usage

• Option A: The Employee will use company phones, computers, and email primarily for business purposes.
• Option B: Personal use is subject to the Employer's Acceptable Use Policy.

15. Anti-Discrimination and Anti-Harassment

• Option A: The Employer is committed to providing a workplace free of discrimination and harassment, in accordance with the Kentucky Civil Rights Act.
• Option B: Employees should report any violations to [Designated Contact Person].

16. HIPAA Compliance (If Applicable)

• Option A: If this position involves interaction with protected health information, the Employee must strictly comply with HIPAA and all applicable Kentucky statutes regarding healthcare privacy.

17. Record Handling and Retention

• Option A: The Employee will handle and retain visitor, call, and schedule records in accordance with Kentucky privacy regulations and company policy.

18. Keyholder/Security Badge Responsibilities (If Applicable)

• Option A: If assigned keyholder or security badge responsibilities, the Employee is responsible for opening/closing office areas according to protocol.

19. Post-Employment Restrictions

• Option A: Due to the limited scope of the receptionist role, a non-compete agreement is not included.
• Option B: The Employee agrees to maintain confidentiality and not solicit employees or clients of the Employer for a period of [Number] months following termination of employment. This clause will be narrowly construed in accordance with Kentucky law.

20. Termination

• Option A: The Employee may resign with [Number] days' written notice. The Employer may terminate employment at any time, with or without cause, subject to applicable law. Immediate dismissal for cause may occur for violation of company policy.
• Option B: Upon termination, the Employee's final paycheck, including any accrued PTO payout as required by Kentucky statute, will be provided within [Number] days or according to Kentucky law. The Employee must return all employer-furnished items.

21. Dispute Resolution

• Option A: Any disputes arising from this Agreement will be resolved through informal resolution, followed by mediation or arbitration in [County Name] County, Kentucky.
• Option B: This agreement is governed by the laws of the Commonwealth of Kentucky.

22. Acknowledgment

• Option A: The Employee acknowledges receipt and understanding of the Employee Handbook, front desk procedures, security policies, and emergency response instructions.

23. Policy Revisions

• Option A: The Employer reserves the right to revise policies and procedures, with reasonable notice to the Employee.

24. Required Postings

• Option A: The Employer has provided access to all required state and federal labor law postings, workplace posters, and employee rights disclosures as required by Kentucky law.

25. Workers’ Compensation

• Option A: The Employee is eligible for enrollment in Kentucky Workers’ Compensation insurance and must report any workplace injuries or unsafe conditions immediately.

26. E-Verify (If Applicable)

• Option A: The Employer will comply with E-Verify and any Kentucky-specific immigration rules as applicable.

27. Governing Law

• Option A: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky.

28. Industry-Specific Requirements (If Applicable)

• Option A: If the receptionist works in a regulated environment (e.g., healthcare, legal, financial), additional privacy, background check, or licensing obligations unique to those industries in Kentucky may apply.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Name]