Kentucky office assistant employment contract template

Kentucky Office Assistant Employment Contract

This Kentucky Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between:

[Employer Name], a [State of Incorporation] corporation with its principal place of business at [Business Address], Kentucky, Kentucky Secretary of State Registration Number: [Registration Number] (the "Employer"), and

[Employee Name], residing at [Employee Address], Kentucky (the "Employee"). Employee Emergency Contact: [Emergency Contact Name], Phone: [Emergency Contact Phone].

Position

The Employer hires the Employee as a full-time Office Assistant.

Job Description: The Employee's duties include:

• Front desk reception duties, including greeting visitors.
• Answering and directing phone calls and emails.
• Scheduling appointments and maintaining calendars.
• Managing documents and records, in compliance with Kentucky records retention laws.
• Maintaining office supply inventory.
• Supporting office equipment (e.g., printers, copiers).
• Making logistical arrangements for meetings.
• Maintaining accurate filing systems, including compliance with HIPAA/FERPA if handling sensitive information.
• Managing incoming and outgoing mail and packages.
• Data entry into [Employer's Software].
• Preparing standard correspondence and reports.
• Providing support to other staff as directed.

Professional Conduct and Confidentiality

Option A: The Employee will maintain a professional demeanor and appearance at all times.

Option B: The Employee will adhere to the Employer's dress code, as detailed in [Reference to Dress Code Policy].

The Employee will maintain strict confidentiality regarding the Employer's and its clients' information, adhering to company privacy and workplace security policies.

• Employee will report any suspected breaches of confidentiality immediately to [Primary Supervisor] or, in their absence, to [Alternate Contact].

Work Location and Schedule

The Employee will primarily work on-site at [Employer Location], Kentucky.

Option A: Hybrid work arrangement: The Employee may be eligible for a hybrid work arrangement, subject to [Hybrid Work Policy], Kentucky wage and hour laws, and the Employer’s security and insurance requirements.

• Eligibility criteria: [Criteria]

Option B: Telework Arrangement: The Employee may work remotely, subject to [Telework Policy], Kentucky wage and hour laws, and the Employer’s security and insurance requirements.

The Employee's standard working hours are [Start Time] to [End Time], Monday through Friday.

The Employee must report absences or tardiness to [Designated Contact/Department] as soon as reasonably practicable.

The Employer's office closure policy, including inclement weather procedures, is detailed in [Reference to Office Closure Policy].

Kentucky-compliant meal and rest break entitlements will be provided as required by law.

Overtime: The Employee is [Exempt/Non-Exempt] from overtime under Kentucky law. If non-exempt, overtime will be paid at a rate of one and one-half times the regular rate of pay for all hours worked over 40 in a workweek, as mandated by KRS 337.

Compensation and Benefits

The Employee's wage is [Hourly/Salary] at a rate of [Pay Rate] [per hour/per year].

Pay frequency is [Frequency, e.g., bi-weekly, monthly].

Payment method: [Method, e.g., direct deposit, check], as permitted by Kentucky law.

Overtime: Overtime will be calculated and paid according to Kentucky standards for non-exempt employees.

Option A: Bonus/Incentive: The Employee may be eligible for bonuses or performance incentives as determined by the Employer. [Bonus Details]

Option B: No Bonus/Incentive: Employee is not eligible for a bonus or performance incentive.

Benefits: The Employee is eligible for the following benefits:

• Health insurance [Details of health insurance]
• Vision insurance [Details of vision insurance]
• Dental insurance [Details of dental insurance]
• Retirement plan [Details of retirement plan, e.g., 401k, Kentucky SIMPLE IRA]
• Paid vacation days: [Number of Days]
• Sick leave: [Accrual Rate/Number of Days]
• Kentucky-mandated and customary office holidays: [List of Holidays]
• Bereavement leave: [Details]
• Jury duty leave: As required by Kentucky law.
• Professional development training: [Details]
• Reimbursement for job-related expenses: [Details, e.g., uniform allowance, travel reimbursement according to Employer's policy]

Ownership of Work Product

All materials, work product, and office records created or maintained during the Employee's employment are the sole property of the Employer.

Upon separation, the Employee will return all physical and digital files to the Employer.

The Employee will comply with all applicable Kentucky data privacy and records retention statutes.

Confidentiality and Non-Disclosure

The Employee acknowledges that they will have access to confidential information regarding the Employer's business, clients, and proprietary systems.

The Employee agrees to hold all such information in strict confidence, both during and after employment.

This obligation extends to, but is not limited to, client lists, financial information, and trade secrets.

This clause survives termination of this agreement.

Non-Competition and Non-Solicitation

Option A: Non-Competition Clause (Use with caution, ensure compliance with Kentucky law): The Employee agrees not to engage in any business that competes with the Employer within [Geographic Area] for a period of [Duration] after termination of employment, subject to Kentucky law.

Option B: No Non-Competition Clause.

Non-Solicitation: The Employee agrees not to solicit the Employer's clients or employees for a period of [Duration] after termination of employment.

Standards of Conduct and Equal Opportunity

The Employee will adhere to the Employer's code of conduct, as detailed in [Reference to Code of Conduct].

Option A: Dress Code: The Employee will adhere to the Employer’s dress code.

• Reference to Dress Code: [Dress Code Policy]

Option B: The employee will maintain a professional demeanor and appearance at all times.

Personal use of company phones and computers is prohibited, except for reasonable and limited use.

The Employee will comply with the Employer's anti-bullying and anti-harassment policies, including mandatory training.

• Kentucky-specific complaint and investigation procedures will be followed.

The Employee will report any inappropriate conduct to [Designated Contact/Department].

The Employer is an equal opportunity employer and complies with all applicable Kentucky and federal laws, including KRS 344, prohibiting discrimination based on race, color, religion, sex, national origin, age, disability, or genetic information.

Complaints: If the employee believes they have experienced discrimination, they may file a complaint with the Employer or with the Kentucky Commission on Human Rights.

Probationary Period

Option A: Probationary Period: The Employee will be subject to a probationary period of [Duration].

• During this period, the Employee's performance will be reviewed on [Review Frequency].
• Outcomes: Successful completion of the probationary period will result in continued employment. Unsatisfactory performance may result in termination.

Option B: No Probationary Period.

Discipline and Termination

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by law.

Disciplinary actions may include verbal warnings, written warnings, suspension, or termination.

Option A: Notice of Termination: The Employer will provide [Number of Days] notice of termination, except in cases of gross misconduct.

Option B: No Notice of Termination: No notice of termination will be provided, consistent with Kentucky's at-will employment doctrine.

Final Pay: Upon termination, the Employee will receive all wages due no later than the next regular payday, as required by KRS 337.055.

Property Return: The Employee will return all Employer property, including keys, ID badges, and business credit cards, upon termination.

Mandatory Reporting and Legal Status Changes

Option A: Mandatory Reporting: If applicable, the Employee will comply with all mandatory reporting obligations as required by law. [Details of Reporting Obligations]

Option B: No Mandatory Reporting.

The Employee will notify the Employer promptly of any changes to their licensing or legal status that may impact their ability to perform their duties.

Workers' Compensation and Safety

The Employee is covered by Kentucky workers' compensation insurance.

The Employee will participate in required safety training, including ergonomics, fire drills, and first aid.

The Employer will provide reasonable accommodations for disabilities in accordance with Kentucky and federal ADA requirements.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky.

Option A: Internal Complaint Resolution: Any disputes arising from this Agreement will be subject to the Employer's internal complaint resolution process.

Option B: Mediation: Any disputes arising from this Agreement will be submitted to mediation in Kentucky before resorting to litigation.

Option C: Arbitration: Any disputes arising from this Agreement will be settled by binding arbitration in Kentucky.

Industry-Specific Requirements

Option A: Background Check: The Employee's employment is contingent upon the successful completion of a background check.

Option B: Drug Testing: The Employee may be subject to drug testing in accordance with the Employer's policy.

Option C: Eligibility to Handle Funds/Information: The Employee must be eligible to handle sensitive information or funds, as required by [Specific Regulations/Requirements].

Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Name]