Kentucky office manager employment contract template

Kentucky Full-Time Office Manager Employment Contract

This Full-Time Office Manager Employment Contract ("Agreement") is made and effective as of [Date], by and between [Employer Full Legal Name], a [State of Formation] [Business Type] with its principal place of business at [Employer Address, including city, state, zip code] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address, including city, state, zip code] ("Employee").

1. Position:

• Option A: The Employer hereby employs the Employee as a Full-Time Office Manager.
• Option B: The Employee is hereby employed as Office Manager, reporting to [Reporting Manager Name and Title].

Job Description: The Employee's responsibilities shall include, but are not limited to, the following, tailored to a Kentucky office environment:

• Daily office administration.
• Facilities and supplies management, ensuring compliance with Kentucky procurement practices where applicable.
• Employee scheduling and timekeeping.
• Staff supervision and training, including Kentucky-specific workplace regulations.
• Vendor and contractor coordination.
• Records management, adhering to Kentucky's record retention laws.
• Compliance with Kentucky Occupational Safety and Health (KOSH) standards.
• Preparation of Kentucky-specific reports and documentation as required.
• Regular interface with HR and finance departments, considering Kentucky labor laws and local business practices.
• [Additional Specific Duties Relevant to Employer's Business]

2. Reporting Structure and Authority:

• Option A: The Employee will report directly to [Executive/Owner Name], [Title].
• Option B: The Employee will report to [Reporting Manager Name], [Title].

The Employee will have authority over administrative staff as designated by the Employer. The employee will be directly responsible for [List names of direct reports].

The Employee is responsible for maintaining [Specify responsibilities e.g., office budget, supply inventory, vendor contracts etc.]

3. Work Location:

• Option A: The Employee's primary work location is [Office Address, including city, state, zip code] in Kentucky.
• Option B: The primary work location will be at [Office Address, including city, state, zip code] in Kentucky, with possible travel to [Other Locations, if applicable].

Mandatory in-person presence is required [Specify days/hours].

4. Employment Type and Working Hours:

• Option A: The employment is full-time.
• Option B: This is a full-time position with a standard work schedule of [Start Time] to [End Time], Monday through Friday, Eastern Standard Time (EST).

Meal and rest breaks will be provided in accordance with Kentucky labor law.

Overtime work requires prior approval from [Manager Name]. Overtime will be paid at a rate of 1.5 times the Employee's regular hourly rate for non-exempt employees, as defined by the Fair Labor Standards Act (FLSA) and Kentucky state law.

On-call/After-hours procedure: [If applicable, detail procedures for on-call or after-hours work].

5. Compensation:

• Option A: The Employee's base salary is [Dollar Amount] per year.
• Option B: The base salary is [Dollar Amount] per [Pay Period: e.g., bi-weekly, semi-monthly].

Payment will be made via [Direct Deposit/Check].

The Employee [is/is not] eligible for bonuses or performance incentives. If eligible, the terms and conditions of such bonuses or incentives will be outlined in a separate document.

Overtime rate is calculated as 1.5 times the Employee's regular hourly rate.

The Employee [will/will not] receive a [Parking/Mileage/Other] allowance of [Dollar Amount] per [Pay Period/Month].

6. Benefits:

• Option A: The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:
• Health Insurance: [Insurer Name/Plan Details]
• Dental Insurance: [Insurer Name/Plan Details]
• Vision Insurance: [Insurer Name/Plan Details]
• Retirement Plan: [401(k) or other plan details, including Kentucky withholding/tax implications]
• Paid Time Off (PTO): [Number] days per year, including vacation, sick, and personal days.
• Holiday Schedule: [List of Kentucky-recognized holidays and any other company holidays]
• Family and Medical Leave: In accordance with FMLA and Kentucky state law.
• Jury Duty Leave: As required by Kentucky law.
• Bereavement Leave: [Number] days.
• [Other Benefits, e.g., Life Insurance, Disability Insurance]

7. Office Resources and Tools:

• Option A: The Employer will provide the Employee with the necessary tools and resources to perform the job, including:
• Computer and necessary software (e.g., ERP system, office software).
• Phone.
• Keys/Access Card.
• [Other specific equipment or resources]

The Employee is responsible for procuring office supplies according to company policy.

All equipment provided by the Employer remains the property of the Employer and must be returned upon termination of employment.

8. Confidentiality and Data Protection:

• Option A: The Employee agrees to maintain the confidentiality of all sensitive business information, personnel records, and other confidential information of the Employer.
• Option B: The Employee acknowledges that during the course of employment, they will have access to confidential and proprietary information of the Employer, including but not limited to [Specify types of confidential information relevant to the employer's business, e.g., customer lists, pricing strategies, trade secrets].

The Employee agrees to comply with all applicable Kentucky business privacy statutes and any specific sectoral requirements (e.g., healthcare, legal).

9. Intellectual Property:

• Option A: All office manuals, procedural materials, and documented systems designed by the Employee during employment shall be the property of the Employer.
• Option B: Consistent with Kentucky law on work-for-hire, all work product created by the Employee during the term of employment, including, but not limited to, manuals, procedures, and documented systems, shall be the sole and exclusive property of the Employer.

10. Code of Conduct:

• Option A: The Employee agrees to adhere to the Employer's code of conduct, including:
• Professional attire appropriate for a Kentucky office environment.
• Responsible use of social media and communication tools.
• Prohibition of personal use of office resources.
• Anti-discrimination and equal employment opportunity, in accordance with the Kentucky Civil Rights Act (KRS 344).
• Mandatory training on sexual harassment and workplace conduct as per Kentucky HR standards.
• [Other relevant conduct expectations]

11. Termination:

• Option A: Employment is at-will, as permitted by Kentucky law.
• Option B: Employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to applicable laws.

Grounds for termination may include, but are not limited to: [List examples, e.g., violation of company policy, unsatisfactory performance, misconduct].

The Employer's discipline policies and corrective action procedures will be applied fairly.

The Employee shall provide [Number, typically two] weeks' written notice of resignation.

Upon termination, the Employee will receive their final paycheck in accordance with Kentucky's final paycheck requirements.

The Employee must return all confidential materials and physical assets belonging to the Employer upon termination.

12. Non-Disclosure and Non-Solicitation:

• Option A: The Employee agrees not to disclose confidential information or solicit employees or customers of the Employer during or after employment.
• Option B: Employee acknowledges that during the Term of this Agreement, Employee will have access to proprietary and confidential information of the Employer. Employee agrees not to disclose said information to any third party, nor to use such information for Employee's own benefit, nor to solicit employees or customers.

Non-compete restrictions, if any, are subject to Kentucky law and must be reasonable in terms of duration, geographic scope, and necessity to protect legitimate business interests. Specifically, Employee agrees not to [Specific Non-Compete Restrictions, e.g., work for a direct competitor within a 50-mile radius for one year after termination]. This is enforceable under Kentucky law.

13. Workers' Compensation and Safety:

• Option A: The Employer complies with the Kentucky Workers' Compensation Act.
• Option B: The Employer maintains Workers’ Compensation insurance in accordance with Kentucky law. Employee agrees to promptly report any work related injuries to the Employer.

The Employee will participate in mandatory workplace safety training, including Kentucky OSHA specifics if applicable.

The Employee will follow all emergency procedures as mandated by local regulation.

14. Performance Reviews and Meetings:

• Option A: The Employee will participate in regular performance reviews and staff meetings.
• Option B: The Employee will participate in regular performance reviews to evaluate performance and provide feedback, and will attend all required staff meetings.

The Employee may be required to participate in local community events as representative of the Employer.

15. Conflict Resolution:

• Option A: Any disputes arising out of or relating to this Agreement shall be resolved through internal complaint procedures, followed by mediation, and finally, if necessary, through litigation in Kentucky state court.
• Option B: If a dispute arises out of or relating to this Agreement, the parties shall first attempt to resolve the dispute through good faith negotiation. If the parties are unable to resolve the dispute through negotiation, they shall submit the dispute to mediation in [City, State]. If the parties are unable to resolve the dispute through mediation, either party may bring an action in the state courts of Kentucky located in [County] County.

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky.

16. Acknowledgement:

• Option A: The Employee acknowledges receipt and review of the employee handbook, office safety manual, and workplace harassment posters required under Kentucky law.
• Option B: Employee acknowledges receipt of the Employer’s employee handbook. Employee is responsible for reviewing the handbook and adhering to all policies therein.

17. Background Check and Right-to-Work:

• Option A: Employment is contingent upon a satisfactory background check and verification of right-to-work, in accordance with Kentucky HR compliance standards.
• Option B: As a condition of employment, Employee must undergo and successfully pass a criminal background check. Employee must also provide documents evidencing their right to work in the United States, in accordance with federal law.

18. Records Management:

• Option A: The Employee is responsible for the safeguarding of physical records and digital files, in accordance with Kentucky business records retention laws.
• Option B: Employee will create and maintain accurate business records, both in physical and digital formats. Employee will adhere to the Employer’s document retention policy, which is based on Kentucky law.

19. Amendment:

• Option A: This Agreement may be amended only in writing, signed by both parties, with appropriate statutory notice to the Employee where required by Kentucky law.
• Option B: The Employer reserves the right to amend this Agreement at any time, provided that the Employee receives written notice of any changes. Any changes will be applied according to Kentucky’s statutory notice period.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name and Title]
Employer

____________________________
[Employee Full Legal Name]
Employee