Kentucky accountant employment contract template

Kentucky Accountant Employment Agreement

This Kentucky Accountant Employment Agreement (the "Agreement") is made and effective as of [Date] by and between [Employer Legal Name], with its principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Employment

• Option A: The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time [Accountant Job Title: e.g., Staff Accountant, Senior Accountant, Controller].
• Option B: Employee's employment is designated as [Exempt/Non-Exempt] from the Fair Labor Standards Act (FLSA).

2. Duties

• Option A: Employee shall perform the following duties, which are subject to change by Employer:
  • Preparing financial statements in accordance with GAAP.
  • Maintaining general ledgers and subsidiary ledgers.
  • Conducting bank reconciliations and other reconciliations.
  • Managing accounts payable and accounts receivable.
  • Processing payroll in compliance with Kentucky tax law.
  • Ensuring filings are compliant with Kentucky Department of Revenue requirements.
  • Interpreting local and state financial regulations.
  • Collaborating on audit preparations.
  • Handling record retention per Kentucky statutes.
  • Preparing Kentucky-specific tax reports (sales tax, occupational license fees, city/county taxes, state unemployment insurance, Kentucky withholding).
  • Other duties as assigned.
• Option B: [Insert Detailed Job Description]

3. Work Schedule and Location

• Option A: Employee's standard workweek shall be [Number] hours per week, typically from [Start Time] to [End Time], Monday through Friday.
• Option B: The primary location of employment is [Employer Address].
• Option C: Remote work is permitted within Kentucky subject to the Employer's Remote Work Policy, including data security and confidentiality requirements.

4. Reporting Structure

• Option A: Employee shall report directly to [Supervisor Name and Title].
• Option B: Employee will collaborate with the [Department Name: e.g., Payroll, HR, Legal, Tax Compliance] departments.

5. Qualifications and Licenses

• Option A: Employee shall maintain an active Kentucky CPA license.
• Option B: Employee shall maintain membership and adhere to the ethical compliance standards of the Kentucky Society of CPAs.
• Option C: Employee is obligated to report any licensing changes or disciplinary actions to the Employer immediately.

6. Compensation

• Option A: The Employer shall pay the Employee an annual salary of [Dollar Amount], payable [Frequency: e.g., bi-weekly, semi-monthly].
• Option B: The Employer shall pay the Employee an hourly rate of [Dollar Amount], for each hour worked. Overtime will be paid for hours worked in excess of 40 per workweek in accordance with Kentucky law for non-exempt employees.
• Option C: Payment will be made via [Method: e.g., direct deposit, check].
• Option D: Employee is eligible for a bonus based on [Bonus Criteria].

7. Benefits

• Option A: Employee is eligible for the following benefits:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k) or other retirement plan
  • Paid vacation: [Number] days per year.
  • Sick leave: [Number] days per year.
  • Paid holidays: [List of Holidays]
  • Short-term/long-term disability insurance.
• Option B: [Detailed description of benefits, including eligibility and coverage details.]

8. Workers' Compensation

• Option A: Employee is covered by Kentucky Workers' Compensation insurance per KRS Chapter 342.
• Option B: Employee must report any work-related injuries to [Designated Person/Department] immediately.

9. Expense Reimbursement

• Option A: Employee will be reimbursed for reasonable business expenses incurred in the performance of their duties, subject to the Employer's Expense Reimbursement Policy.
• Option B: All expenses must be documented and submitted for approval.

10. Confidentiality

• Option A: Employee agrees to maintain the confidentiality of all confidential and proprietary information of the Employer, including client financial data, internal reports, tax returns, and strategic planning information.
• Option B: This obligation extends both during and after employment.

11. Intellectual Property

• Option A: All workpapers, templates, analytical models, or proprietary financial tools developed or improved by Employee during employment are the sole property of the Employer.
• Option B: This provision is subject to Kentucky trade secret law.

12. Regulatory Compliance

• Option A: Employee shall comply with all applicable federal, state, and local accounting statutes, the AICPA Code of Professional Conduct, and requirements for continuing education mandated by the Kentucky State Board of Accountancy.
• Option B: Employee is responsible for adhering to record retention policies per Kentucky statutes (KRS 323.106).

13. Conflict of Interest

• Option A: Employee shall disclose any potential conflicts of interest, including client relationships or business interests in Kentucky.
• Option B: Outside employment requires prior written approval from the Employer.

14. Non-Solicitation

• Option A: During employment and for a period of [Number] months following termination, Employee shall not solicit any clients or employees of the Employer.
• Option B: Any non-compete clauses shall comply with Kentucky's legal standards for reasonableness.

15. Equal Employment Opportunity

• Option A: The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic under Kentucky and federal law (KRS 344, Title VII, ADA, ADEA).
• Option B: The Employer maintains a zero-tolerance policy for harassment.

16. Termination

• Option A: This is an "at-will" employment agreement, meaning that either party may terminate the employment relationship at any time, with or without cause, subject to applicable law.
• Option B: Employee shall provide [Number] weeks' written notice of resignation.
• Option C: Upon termination, Employee shall return all company property and access will be revoked.
• Option D: Final pay, including payment for accrued vacation (per company policy and Kentucky law), will be provided in accordance with Kentucky law.

17. Dispute Resolution

• Option A: Any disputes arising out of or relating to this Agreement shall be resolved through good-faith negotiation.
• Option B: If negotiation is unsuccessful, the parties agree to submit the dispute to mediation or arbitration in [City, Kentucky].
• Option C: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky.

18. Whistleblower Protection

• Option A: The Employer prohibits retaliation against employees who report suspected fraud or ethics breaches in good faith, consistent with Sarbanes-Oxley and Kentucky law (KRS 61.102, et seq.).
• Option B: Employees can report concerns to [Designated Person/Department].

19. Professional Development

• Option A: The Employer supports professional development through [Specifics: e.g., support for Kentucky-focused training, CPA license renewal costs, participation in regional conferences].
• Option B: Eligibility for professional development is determined by [Criteria].

20. Acknowledgment

• Option A: Employee acknowledges receipt and understanding of the company's code of conduct, internal control and anti-fraud policies, data privacy program, and any Kentucky-specific handbook policies.

21. Severability

• Option A: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

22. Entire Agreement

• Option A: This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• Option B: Any modifications to this Agreement must be in writing and signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________

Date: ____________________________