Kentucky bookkeeper employment contract template

Kentucky Bookkeeper Employment Contract

This Kentucky Bookkeeper Employment Contract ("Agreement") is made and effective as of [Date] by and between:

[Employer Legal Name], a [State of Incorporation] corporation with a principal place of business at [Employer Address] ("Employer"), and

[Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position

The Employer hires the Employee as a full-time Bookkeeper.

• Option A: Bookkeeper
• Option B: Senior Bookkeeper

2. Duties

The Employee shall perform the following duties, specific to a Kentucky business environment:

• Maintaining general ledgers.
• Preparing and reconciling bank statements.
• Processing accounts payable and receivable.
• Payroll processing, including Kentucky-specific payroll tax calculations and filings.
• Preparation and timely submission of Kentucky state and local tax reports and sales tax filings.
• Routine financial reporting.
• Supporting external audit and compliance procedures.
• Data entry accuracy.
• Vendor and client account maintenance.
• Compliance with document retention requirements under Kentucky law.
• Adherence to internal audit controls.

3. Required Skills and Certifications

• Proficiency in bookkeeping software (e.g., QuickBooks, Sage, Xero).
• Knowledge of Kentucky-specific tax codes and accounting standards.

4. Reporting Structure

The Employee will report to [Supervising Manager Name], [Supervising Manager Title].

• Option A: The Employee will interact with the finance, HR, and compliance staff located in our Kentucky office.
• Option B: The Employee will interact with the finance, HR, and compliance staff located remotely.

5. Work Location

The primary work location is [Employer Address].

• Option A: The Employee will work primarily in the office.
• Option B: The Employee may work remotely, subject to the Employer's remote work policy and Kentucky legal requirements regarding data protection and privacy. The Employer will provide secure equipment and software. The Employee must adhere to standards for handling sensitive company and client financial information remotely.

6. Employment Status and Work Hours

The Employee's employment status is full-time. The standard work hours are [Number] hours per week.

• Option A: The schedule is fixed, [Start Time] to [End Time], Monday through Friday.
• Option B: The schedule is flexible, subject to Employer approval. Overtime work requires pre-approval and will be compensated in accordance with Kentucky law.

7. Compensation

The Employee's annual salary is [Dollar Amount].

• Option A: Paid bi-weekly via direct deposit.
• Option B: Paid monthly via check.
• Overtime will be paid at a rate of 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by Kentucky and federal law.

8. Performance-Based Incentives/Bonuses

• Option A: The Employee is eligible for a performance-based bonus based on accuracy in financial reporting.
• Option B: No performance-based incentives are offered at this time.

9. Benefits

The Employee is eligible for the following benefits, subject to the Employer's benefit plan documents:

• Health, dental, and vision insurance (if applicable).
• Kentucky workers' compensation and unemployment insurance.
• Paid leave (vacation, sick, family, bereavement). Adherence to Kentucky and federal leave laws, including the Kentucky Pregnant Workers Act and FMLA requirements.
• Company-observed holidays.
• Expense reimbursement (subject to Employer's policy).
• Professional development reimbursement (subject to Employer's policy).

10. Confidentiality and Non-Disclosure

The Employee will maintain the confidentiality of all financial, payroll, and operational data, client and vendor information, and company trade secrets. This obligation survives termination of employment.

11. Intellectual Property

All internally developed templates, reporting tools, or proprietary workflow improvements belong to the Employer.

12. Conflict of Interest

The Employee must disclose any personal or familial relationships with clients, vendors, or financial institutions.

13. Non-Compete/Non-Solicitation

• Option A: The Employee agrees not to solicit the Employer's clients or employees for a period of [Number] months following termination of employment within the Commonwealth of Kentucky.
• Option B: There is no non-compete or non-solicitation agreement. This Agreement complies with Kentucky non-compete law.

14. At-Will Employment

Employment is at-will, as recognized in Kentucky.

• Option A: Either party may terminate the employment relationship at any time, with or without cause, subject to the notice provisions below.
• Option B: Employee must provide [Number] days written notice of resignation. The Employer may terminate the employment relationship at any time, with or without cause. Final paycheck will be provided on or before the next regular payday, as required by Kentucky statute.

15. Disciplinary, Grievance, and Workplace Investigation Processes

The Employer maintains a disciplinary and grievance process. The Employee has recourse for discrimination or harassment claims under Kentucky Equal Employment Opportunity law.

16. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky.

• Option A: Any dispute shall be resolved through mediation in [Kentucky County] County, Kentucky.
• Option B: Any dispute shall be resolved through binding arbitration in [Kentucky County] County, Kentucky.

17. Compliance with Laws

The Employee will comply with all applicable Kentucky and federal laws, including Kentucky Labor Cabinet regulations and anti-discrimination policies.

18. Company Handbook and Code of Ethics

The Employee will comply with the Company Handbook and relevant bookkeeping codes of ethics.

19. Amendment

This Agreement may be amended only in writing signed by both parties.

20. Acknowledgement

The Employee acknowledges reviewing all Kentucky-specific onboarding documents.

Signed this [Day] day of [Month], [Year].

____________________________
[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Full Legal Name]